PROCUREMENT SPECIALIST I
Under limited supervision, performs work for the solicitation and procurement of supplies, goods, services, professional and small construction services in accordance with established policies and procedures, acts as resource person to departments for Purchasing procedures, state and federal guidelines, and perform related duties as assigned.
DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Provides advice to project managers and City departments about the requirements and regulations concerning the procurement process; and answers questions about procurement options.
2. Enforces competitive procedures in accordance with legal requirements, policy and procedures.
3. Meets and confers with City department staff regarding the procurement process and the development of scopes of work and solicitation packages.
4. Creates Requests for Quotations, Requests for Qualifications and Invitations to Bid, and other solicitations, in a professional format from information received from City Departments.
5. Performs value and cost analysis by reviewing government and other source cost listings.
6. Contacts vendors, bidders and proposers regarding products and services, pricing and other terms.
7. Advertises solicitations and prepare addendum.
8. Conducts pre-bid conferences, and conducts bid openings.
9. Performs basic due diligence regarding qualifications of bidders and proposers.
10. Manages procurements through the pre-solicitation, competitive solicitation, award and post-award contracting and administration phases.
11. Analyses bids and proposals, compiles evaluation spreadsheets, presentations and other documents.
12. Assists with coordinating and conducting evaluation committee meetings.
13. May assist with contract negotiations.
14. Prepares or reviews basic contract documents including form contracts, contract renewals, work orders, work authorizations, changed orders, simple amendments and other forms.
15. Maintains department files and systems.
16. Performs related duties as assigned.
PROCUREMENT SPECIALIST II
Under limited supervision, performs work for the solicitation and procurement of supplies, goods, services, professional and construction services, including more complex procurements, in accordance with established policies and procedures, acts as resource person to departments for Purchasing procedures, state and federal guidelines, and perform related duties as assigned.
DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Provides advice to project managers and City departments about the requirements and regulations concerning the procurement process, and answers questions about procurement options.
2. Enforces competitive procedures in accordance with legal requirements, policy and procedures.
3. Meets and confers with City department staff regarding the procurement process and the development of scopes of work and solicitation packages and evaluation factors.
4. Creates Requests for Qualifications, Invitations to Bid, and other forms of solicitations, in a professional format from information received from City Departments.
5. Performs value and cost analysis by reviewing government and other source cost listings.
6. Contacts vendors, bidders and proposers regarding products and services, pricing and other terms.
7. Advertises solicitations and prepare addendum.
8. Conducts pre-bid conferences, and conducts bid openings.
9. Performs basic due diligence regarding qualifications of bidders and proposers.
10. Manages procurements through the pre-solicitation, competitive solicitation, award and post-award contracting and administration phases.
11. Analyses bids and proposals, compiles evaluation spreadsheets, presentations and other documents.
12. Coordinates and conducts evaluation committee meetings.
13. Performs contract negotiations.
14. Prepares or reviews basic contract documents including form contracts, contract renewals, work orders, work authorizations, changed orders, simple amendments and other forms.
15. Maintains department files and systems.
16. Performs related duties as assigned.
