Top 8 Virtual assistant Jobs in West Palm Beach Fl

Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)
Lily Pond Services —Palm Beach, FL
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years

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Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)
Lily Pond Services —Palm Beach, FL
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with project/task management tools.

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Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)

Lily Pond Services
Palm Beach, FL

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Job Details

Part-time

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Documentation tools
Digital project management boards

Full Job Description

Overview

A discerning private client is seeking an exceptionally poised, detail-oriented, and proactive Personal Assistant to provide discreet, high-level support. This role demands superior organizational skills, absolute confidentiality, impeccable judgment, and the ability to anticipate needs in a fast-paced, dynamic environment. Only candidates with direct, high-level Personal Assistant experience supporting private families or principals will be considered. Must reside in the Palm Beach area (or immediate surrounding regions) for hybrid in-person/remote work.

Key Responsibilities

Serve as primary liaison between household staff, family office, vendors, and service providers to ensure seamless coordination across multiple locations
Manage household and office inventories; oversee procurement of supplies, luxury goods, and special-order items
Coordinate complex, fluid schedules including appointments, meetings, social engagements, and family commitments
Plan and execute detailed domestic and international travel arrangements (flights, luxury accommodations, ground transportation, detailed itineraries)
Handle travel documentation (passports, visas, etc.) in close collaboration with the family office
Assist with personalized gifting, bespoke luxury procurement, and unique client requests
Schedule and manage medical appointments and overall calendar oversight
Support planning and execution of special events, family gatherings, and celebrations in partnership with the family office

Schedule & Compensation Details

Part-time position: Monday–Friday, 9:00 AM – 2:00 PM
25 hours per week guaranteed (year-round)
Hybrid role requiring regular in-person presence at the client’s Palm Beach residence, with flexibility for remote work as needed

Qualifications & Requirements

Minimum 5+ years of direct experience as a Personal Assistant in a private family office or equivalent high-net-worth environment
Outstanding organizational, multitasking, and proactive problem-solving abilities
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with project/task management tools
Highly polished, professional demeanor with utmost discretion and confidentiality
Proven track record of working independently, anticipating needs, and thriving under pressure
Meticulous attention to detail and calm, resourceful approach in a fast-moving environment

This is a rare opportunity to provide trusted, behind-the-scenes support to an ultra-high-net-worth principal in a sophisticated, private setting.

Qualified candidates only — please submit resume and cover letter detailing relevant private family experience.

About Lily Pond Services

Lily Pond Services is a bespoke domestic staffing firm that partners with families to find experienced domestic staffing professionals for their homes and family offices. At Lily Pond, you can connect with confidence through our trusted customized placement process. We use a thorough and efficient placement process to help find the right staff to suit your specific needs.

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