Top 1 Financial secretary Jobs in West Point Ut

Financial Administrative Assistant - High School [ESP3628]
Ogden City School District —Ogden, UT
- $22.77 an hour
- Full-time
- High school
- Word processing
- Computer literacy
6d

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Financial Administrative Assistant - High School [ESP3628]

Ogden City School District -
Ogden, UT

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Job Details

Full-time
$22.77 an hour
6 days ago

Qualifications

Computer operation
Word processing
Copy machines
High school diploma or GED
Desktop applications
Data entry

Full Job Description

Classification Title: Accounting Specialist II

Title: Financial Administrative Assistant - High School
Calendar: E, 10 Months

ESP Salary Schedule: Range 80 Step 1
Hours: 8/Day 40/Week

Location: Ben Lomond High School

General Purpose

Responsible for collecting and disbursing monies, maintaining the high school's financial records, and preparing reports relating to school finances.

Main Tasks and Responsibilities

Maintain journal accounts in accounting ledgers; distributes and balances to subsidiary ledgers for school departments and activities (closes out monthly, etc.).
Ensure fund availability, pay vendors, and prepare school purchase orders.
Obtain vendor quotes in compliance with purchasing guidelines.
Collect and receipt monies from classes, clubs, departments, students, teachers, etc. and records in accounting ledgers.
Prepare daily bank deposits.
Reconcile checking account and savings account(s) with bank statements.
Reconcile addition charge accounts, Amazon, Sam’s Club, etc.
Annually establish the type and amount of fees for the current school year and allocate the fees to the appropriate accounts.
Collect money for fees, assess fee waiver on all appropriate accounts, call, email or mail notices for outstanding fees, and send necessary accounts to collections, as necessary.
Monitor status of accounts receivable, accounts payable, and related financial information for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
Verify grant money purchases are within the realm of approved items and money spent, make purchases and track purchases made from grant funds, send a copy of payment check, invoice and all documentation of funds spent, with details of who was granted funds to the Ogden School Foundation.
Prepare District reports; prepare state sales tax reports and pay state taxes.
Assists district office personnel and auditors with requested supporting documentation to complete audits.
Collect registration fees from students each trimester.
Distribute registration monies into separate accounts for book fees, locker fees, etc. and balances receipts and deposits.
Receive lunch money and credits proper accounts, (regular, reduced, and free); keeps records on lunch sales.
Receive and record monies regarding shop cards, dance tickets, game tickets, etc.; processes charges for all tests.
Receive and record fines and fees for lost and damaged books; place holds on yearbooks and registration for unpaid fines and fees.
Administer the free and reduced meal program, as assigned; receive application forms, maintain application files, prepare role of recipients, verify family income, prepare district reports of free and reduced lunch participants.
Receive student insurance monies collected by teachers, prepares list, and sends the list with payments to the insurance company.
Prepare cash boxes for ticket sales at school events; distributes change money for school events.
Train incoming personnel on finance related policies and procedures such as cash handling, submitting purchase requests and the like.
Help with inventory records as assigned.
Consult with teachers on their accounts and with the student government on purchases.
Assist with bulk mailings; make yearbook lists and help coordinate distribution to students during the last month of school.
Replace student ID cards.
Collect monies and distribute graduation announcements and caps and gowns for students unavailable when the Company initially distributes items.

Education and Experience

A High School Diploma or equivalent.
One (1) to two (2) years of related experience.
Knowledge of accounting principles and practices.
Ability to operate small office equipment, including copy machines or multi-line telephone systems.
Ability to operate computers for data entry, word processing and/or accounting purposes.
Ability to operate highly technical computer applications.

Working Conditions and Physical Requirements

The job occasionally requires light physical exertion including walking, standing, motor vehicle operation and other forms of light physical activity.
Work is carried out in an agreeable environment as generally represented by normal office conditions and little or no unpleasant elements.

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Financial Administrative Assistant - High School [ESP3628]

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