Top 31 Facilities department administrative coordinator Jobs in West Seneca, Ny

Facilities Department Administrative Coordinator
Sonwil —West Seneca, NY
- $21.47 - $23.02 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Coordinator Staffing and Scheduling KMH
Catholic Health System —Kenmore, NY
- $25.01 - $37.51 an hour
- Full-time
- Management
- Hospital
- Mid-level
Quick Apply
8h
Counselor - Mental Health/Substance Use
Horizon Health Services —Getzville, NY
- $50,706 - $58,552 a year
- Evenings as needed
- 18 years or older
- Addiction Medicine
- Master's degree
- Paid holidays
- Paid time off
Quick Apply
Operations Coordinator (Full Time/Mon-Fri Days)
Cazenovia Recovery Systems Inc —Buffalo, NY
- $25 an hour
- Full-time
- HIPAA
- Mid-level
- Driver's License
13d
Purchasing & Contracts Manager
Dent Neurologic Group LLP —Amherst, NY
- $60,405 - $80,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Bachelor's degree
Quick Apply
13d
Campus Coordinator
160 Driving Academy —Buffalo, NY
- $18 - $20 an hour
- Classroom
- Spanish
- Microsoft Outlook
- Opportunities for advancement
Quick Apply
Events Coordinator
Daemen University —Amherst, NY
- From $20 an hour
- Full-time
- Hospitality
- Customer service
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
5d
Director of Marketing and Communications
Campus Dining and Shops at UB —Buffalo, NY
- $85,000 - $110,000 a year
- Weekends as needed
- 7 years
- Sales
- Marketing
Quick Apply
7d
Compliance Coordinator
Washington Mills —Niagara Falls, NY
- $45,000 - $75,000 a year
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Service Operations Manager
GLC Business Services Inc —Buffalo, NY
- $95,000 - $125,000 a year
- Full-time
- Construction site
- Customer service
- Travel
Quick Apply
Human Resource Generalist- 2nd shift
GTI Fabrication —Buffalo, NY
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- Analysis skills
- Recruiting
- Paid holidays
- Disability insurance
Quick Apply
6d
Office Coordinator Pharmacy N MSM
Catholic Health System —Lewiston, NY
- $25.01 - $37.51 an hour
- Weekends as needed
- Hospital
- Mid-level
- Business
Quick Apply
7d
HARP Care Coordinator
Pinnacle Community Services, Inc. —Niagara Falls, NY
- $23.43 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Addiction Medicine
- Mileage reimbursement
- Disability insurance
Quick Apply
Student Affairs - Coordinator for Student Engagement & Housing
D'Youville University —Buffalo, NY
- $38,500 - $40,500 a year
- Full-time
- Writing skills
- Mid-level
- Residential
Overnight Weekend Residential Domestic Violence Advocate
Child & Family Services —Buffalo, NY
- $20 an hour
- Part-time
- Spanish
- Addiction Medicine
- English
Quick Apply
Academic Affairs - Behavior Analyst Program Director
D'Youville University —Buffalo, NY
- $80,000 - $85,000 a year
- Weekends as needed
- University
- Doctor of Philosophy
- Travel
Counselor
Horizon Health Services —Getzville, NY
- $50,706 - $58,552 a year
- Evenings as needed
- 18 years or older
- Addiction Medicine
- Master's degree
- Paid holidays
- Paid time off
Quick Apply
Counselor - 4 Day Work Week
Horizon Health Services —Getzville, NY
- $50,706 - $58,552 a year
- Full-time
- 18 years or older
- Addiction Medicine
- Master's degree
- Paid holidays
- Paid time off
Quick Apply
Inpatient Med/Surg Nurse (8D)
US Veterans Health Administration —Buffalo, NY
- $75,760 - $139,451 a year
- Online Application
- Background check
- Nursing
- Doctoral degree
- Paid holidays
- Loan repayment program
2d
Physician (Anatomic and Clinical Pathologist)
US Veterans Health Administration —Buffalo, NY
- $250,000 - $400,000 a year
- Weekends as needed
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program

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facilities department administrative coordinator jobs near west seneca, ny

Facilities Department Administrative Coordinator

Sonwil -
West Seneca, NY

Quick Apply

Job Details

Full-time
$21.47 - $23.02 an hour

Qualifications

Spreadsheets
Filing
Administrative experience
Vendor communication
Productivity software
Quality data entry
Office experience
Office record organization

Full Job Description

Facilities Department Administrative Coordinator

The Facilities Department Administrative Coordinator provides administrative and operational support to the Facilities team by serving as a primary point of contact for tenants, warehouse locations, vendors, and contractors. This role is responsible for receiving incoming maintenance and service requests by phone and email, entering work orders into the company system, and dispatching the appropriate Facilities team member or outside vendor.

This position also supports coordination between tenants, contractors, and internal departments by arranging vendor access, monitoring work order progress, following up on open requests, and helping ensure timely resolution of maintenance-related issues. In addition, this role assists with planned maintenance scheduling for warehouse assets and supports seasonal scope development.

The Facilities Department Administrative Coordinator plays an important role in invoice processing, utility bill review, discrepancy investigation, and tenant rebill coordination in partnership with the Facilities and Accounting teams.

Key Responsibilities

Create, enter, and track work orders in the company work order management system.
Dispatch the appropriate Facilities team member or outside vendor based on the nature and urgency of the request.
Communicate and serve as a liaison between tenants, contractors, and the Facilities team with regards to work orders, projects site access, etc..
Follow up on open work orders to ensure timely completion and communicate status updates as needed.
Monitor planned maintenance schedules for warehouse assets and help track recurring service needs.
Assist team with facility documentation(i.e, policy, processes, project scope, etc.)
Track outstanding invoices related to facilities work and lead resolution of billing issues.
Review vendor invoices and utility bills for accuracy and investigate unusual consumption patterns.
Work closely with the Accounting and Facilities teams to review lease abstracts and assign tenant rebills for applicable charges as necessary.
Read and reference lease information to confirm tenant responsibilities and billing obligations.

Answer incoming phone calls and emails from tenants and warehouse locations regarding maintenance and facilities-related issues.
Prepare meeting agendas and record meeting minutes.

Perform general administrative duties including filing, document organization, data entry, and spreadsheet creation.
Support other administrative and departmental tasks as assigned.
Weekly on-call rotation to address any after-hours emergencies is required.

Qualifications

Required

3-5 years of previous office or administrative experience .
Strong verbal and written communication skills with the ability to interact professionally with tenants, vendors, contractors, and internal staff.
Strong organizational skills and the ability to manage multiple tasks, projects, and deadlines at the same time.
Ability to multitask, problem-solve, and follow through on open issues with minimal supervision.
Comfortable working with spreadsheets, filing systems, and office documentation.
Proficiency with standard office software and data entry systems.
Strong attention to detail and accuracy.

Preferred

Experience with CMMS.
Experience reviewing invoices, tracking billing, or supporting accounts payable processes.
Ability to read and interpret lease language related to tenant responsibilities.

Work Environment

Full-time, in-office position
Schedule: 7:00 a.m. - 3:30 p.m., 5 days per week
Fast-paced administrative environment supporting facilities operations across multiple locations

Monday-Friday, 7:00am-3:30pm

Quick Apply

Refine Your Search

facilities department administrative coordinator jobs in west seneca, ny

Facilities Department Administrative Coordinator

Coordinator Staffing and Scheduling KMH

Counselor - Mental Health/Substance Use

Operations Coordinator (Full Time/Mon-Fri Days)

Purchasing & Contracts Manager

Campus Coordinator

Events Coordinator

Director of Marketing and Communications

Compliance Coordinator

Service Operations Manager

Human Resource Generalist- 2nd shift

Office Coordinator Pharmacy N MSM

HARP Care Coordinator

Student Affairs - Coordinator for Student Engagement & Housing

Overnight Weekend Residential Domestic Violence Advocate

Academic Affairs - Behavior Analyst Program Director

Counselor

Counselor - 4 Day Work Week

Inpatient Med/Surg Nurse (8D)

Physician (Anatomic and Clinical Pathologist)

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