Full Time / Part Time Full Time Job Type Staff Reports To Facilities Business & Operations Manager, Facilities Management Position Summary
The Facilities Business and Operations Coordinator will oversee the communication and organization of work orders related to all campus maintenance requests submitted through the Computerized Managed Maintenance System (CMMS), as well as those received via phone calls, radio communications, and support from on-site vendors. This role also entails processing Purchase Order requests and facilitating invoice payments and recharges within the University’s Financial Management software for the Facilities Management department. The role will also act as secondary/support for campus events requiring support from the Facilities Maintenance team.
Bryant University is a private New England university with a tradition of innovation and a global vision for success. Our new strategic plan, Vision 2030 , sets a trajectory for the next decade through academic excellence, outstanding student life, competitive athletics and student outcomes among the nation’s top 1% for ROI.
Principal Accountabilities
- Provide support with the computerized maintenance management system (CMMS) by processing and updating service maintenance requests, ensuring they are dispatched to the appropriate department/person(s) for response.
- As part of the organization’s asset management program, the incumbent will be responsible for updating and maintaining, preventative maintenance schedules for all campus equipment and assets.
- Oversee the recruitment and onboarding of student employees who will provide administrative support of the Business and Operations Coordinator and Facilities department.
- Provide office management support related to departmental supplies along side with the ordering of repairs and maintenance equipment from authorized websites.
- Supports the University’s Fleet Management Fuel system (GasBoy)
- Assists the department’s accounts payable email account. This consists of daily receipt of invoices, payment inquiries, statements, and other miscellaneous requests.
- Processes new vendor setups. Requires obtaining w9’s and new vendor information required by University’s Accounts Payable department.
- Support the processing of invoices and purchase order requests. This also includes the tracking of license renewals for trades, custodial and grounds workers as well as the annual uniform expense reimbursement.
- Reconciliation of department store credit cards (Home Depot, Lowes) and Campus Management P-Card. Reconciliate and recharge gasoline, event labor and other miscellaneous items to appropriate department.
- Other duties as assigned
Qualifications
This position is best filled by an individual with an undergraduate degree and/or 2 – 3 years of relevant administrative experience. The selected candidate must have:
- Strong problem-solving and excellent customer service skills. Must be able to deal with a variety of different situations and be able to independently prioritize and use problem solving skills to resolve issues in a timely manner.
- Strong communication skills (written and verbal). Proper use of email and other forms of business communications.
- Strong attention to detail.
- Strong technical skills including use and knowledge of Microsoft Office Applications, Financial Accounting Systems, and other applications (Google Docs, etc.), Banner experience is preferred but not required.
- Strong office skills. Knowledge of office equipment (printing & scanning).
Certain requirements are subject to possible modification to reasonably accommodate persons with disabilities.
Working Environment
At Bryant University, we believe that our strength lies in the richness of our campus community and the unique perspectives that shape it. By connecting academic and social experiences, we create an environment where individuals feel valued, respected, and supported. Our commitment to fostering belonging and well-being ensures that everyone has the opportunity to thrive and contribute meaningfully. We encourage applications from those who appreciate the wide range of experiences and backgrounds that make our community exceptional. Discover more about how we cultivate a welcoming and collaborative campus culture that drives excellence.
Physical Capacities
Posting Detail Information
Work Hours
This position is scheduled Monday-Friday, 7:00am – 3:00pm with a ½ hour meal break
Applicant Special Instructions
