Top 684 Administrative assistant Jobs in Westchester County, Ny

Office Assistant (Word Processing)
Westchester Community College —Valhalla, NY
- $52,311 - $63,413 a year
- Overtime
- School experience
- Customer service
- Writing skills
- Health insurance
Exec Admin Assistant - New Revenue Streams
PepsiCo —Purchase, NY
- $66,700 - $103,900 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health insurance
9d
Office Assistant 2
State of New York - Thruway Authority —West Nyack, NY
- $39,737 - $63,710 a year
- Full-time
- Background check
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
3d
Office Administrative Assistant
Bozco Construction Inc —Nyack, NY
- $20 - $32 an hour
- Part-time
- Hybrid work
- Background check
- Office
- Accounting
Quick Apply
10d
Administrative Assistant 1/Trainee
State of New York - People With Developmental Disabilities, Office for —Thiells, NY
- $52,006 - $64,467 a year
- Full-time
- Background check
- Word processing
- Research
- Paid parental leave
- Paid holidays
9d
Administrative Assistant
Leggio Corporation —Briarcliff Manor, NY
- $27 - $30 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
Quick Apply
14h
Design Studio Administrative Assistant
Toll Brothers —Bedford, NY
- $19.94 - $26.44 an hour
- Weekends as needed
- Microsoft Outlook
- Word processing
- Office
- Health insurance
- Dental insurance
Office Assistant/Dispatcher
Brenmar inc —Mount Kisco, NY
- $23 - $26 an hour
- Part-time
- Spanish
- Microsoft Excel
- English
- Health insurance
- Dental insurance
Quick Apply
8d
OFFICE ASSISTANT/ADMINISTRATIVE ASSISTANT - FULLY ONSITE - ORADELL, NJ - NOT A REMOTE POSITION
Staff Icons —Oradell, NJ
- $40,000 - $55,000 a year
- Full-time
- Background check
- Research
- Mid-level
Quick Apply
Certified Medical Assistant (CMA) / Administrative Assistant
Wayne Behavioral Service —Wayne, NJ
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Free parking
- Paid training
Quick Apply
Hair Stylist Assistant
From the Roots Hair Studio —Katonah, NY
- From $18.50 an hour
- Full-time
- Cosmetology License
- US work authorization
- In-person
Quick Apply
Executive Administrative Assistant
REED Autism Services —Franklin Lakes, NJ
- $50,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Construction Proposal & Administrative Coordinator
Master Roofing & Siding —Montvale, NJ
- From $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
11h
Senior Administrative Assistant
Grand St Settlement Inc. —Bronx, NY
- $60,000 - $65,000 a year
- Online Application
- Current TB test
- Bachelor of Science
- Mid-level
- 401(k)
- Life insurance
Quick Apply
Automotive Accounts Payable / Administrative Assistant
Toyota City —Mamaroneck, NY
- $23 - $25 an hour
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Service Receptionist
Curry Honda —Cortlandt Manor, NY
- From $18 an hour
- 8 hour shift
- Dealership
- Administrative experience
- US work authorization
Quick Apply
10d
Insurance office Admin
J&Z Insurance Brokage —Great Neck, NY
- $18 - $25 an hour
- Part-time
- Google Workspace
- Computer literacy
- Office
- Paid time off
Quick Apply
BMW Service Receptionist
Keeler Motor Car Company —Ridgefield, CT
- $20 an hour
- Full-time
- Background check
- Pass drug screening
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
9d
Executive Assistant
Global Industrial —Port Washington, NY
- $60,000 - $70,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Music School Admin (Bilingual - Korean/English)
Bayside Music School —Bayside, NY
- $18 - $22 an hour
- Part-time
- School experience
- Customer service
- English
Quick Apply
5d

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Office Assistant (Word Processing)

Westchester Community College -
Valhalla, NY

Apply Now

Job Details

Full-time
$52,311 - $63,413 a year

Benefits

Health insurance
Pension plan

Qualifications

Record keeping
Customer communication
Customer service
Spreadsheets
Writing skills
Word embeddings
High school diploma or GED
Desktop applications
Clerical experience
Productivity software

Full Job Description

Location: Valhalla, NY Category: Staff Positions Job Type: Full-time Posted On: Wed Jul 1 2026 Job Description:

The Office Assistant (WP) provides operational support to the Office of Admissions in a fast-paced, student-centered environment. The incumbent performs a wide variety of clerical and administrative support tasks with a high degree of independence, accuracy, professionalism, and attention to detail and functions as an assistant to a number of administrative and professional staff persons.

Reporting to the Director of Admissions, the incumbent assists with admissions communications, recruitment event coordination, payroll and personnel processing, records management, and general office operations.

Admissions Communications & Mailings

Generates admissions correspondence using PeopleSoft, Microsoft Word, and Excel.
Prepares and distributes weekly applicant mailings.
Scans and indexes admissions letters and documents into OnBase.
Prepares enrollment packets and registration materials during Peak Registration periods
Communicates with applicants regarding missing or incorrect application information.

Office Operations & Purchasing

Monitors and orders office and recruitment supplies.
Maintains supply inventories and storage areas.
Processes purchase requisitions and assists with budget monitoring using PeopleSoft Finance.
Obtains quotes and purchases materials for recruitment activities and Open House events.

Payroll & Personnel Support

Submits adjunct and seasonal employee payroll hours.
Processes clerical overtime submissions.
Assists with payroll projections and personnel-related paperwork.

Recruitment & Outreach Support

Maintains recruitment calendars and event records.
Processes travel authorizations and reimbursements for recruitment staff.
Tracks recruitment expenses and prepares recruitment-related mailings.
Supports recruitment activities throughout the year.

Student Worker Supervision

Assists with the recruitment, assignment, and monitoring of student workers and volunteers.
Tracks student worker hours and communicates with the Federal Work-Study Office.

Open House Coordination

Assists with planning and implementation of two annual Open House events.
Maintains mailing databases and promotional outreach lists.
Coordinates supplies, signage, work orders, and event logistics.
Assists with event setup, breakdown, and vendor payments.

General Administrative Support

Distributes mail and maintains office materials.
Creates promotional flyers and office signage.
Processes application fees and submits deposits.
Submits work orders and Personnel Action Forms (PAFs).
Maintains recruitment databases and RSVP lists.
Prepares meeting notes and provides general administrative support as assigned.
Performs additional duties as assigned by the Director of Admissions

Job Requirements:
REQUIRED QUALIFICATIONS: *This is a Civil Service position. The Department of Civil Service has developed a hiring program that streamlines the appointment process to allow agencies to hire diverse, qualified employees quickly and without examinations. The hiring for emergency limited placement (HELP) program temporarily removes the civil service exam requirement for this title.*

Possession of a high school or equivalency diploma and three years of experience where the primary function of the position was performing general office/clerical work, two years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents required. The ability to follow instructions without close supervision is required. Excellent communication and writing skills are also required. The successful candidate must be highly organized, detail-oriented, able to manage multiple priorities, and demonstrate strong customer service, communication, and computer skills.

PREFERRED QUALIFICATIONS: Possession of a minimum of an Associate's degree or Microsoft Office Certification or course work in Microsoft Office applications is preferred. Experience working in an educational institution is also preferred.

Additional Information:
POSITION EFFECTIVE: Priority will be given to applications received by July 14, 2026. However, the interview process may include the review of application beyond the application deadline date, as necessary, and until the position is filled.

WORK SCHEDULE: The work schedule is Monday through Friday 9:00 a.m. to 5:00 p.m.

SALARY & BENEFITS: The starting salary is $52,311. Additional compensation with seniority steps maximize at a salary of $63,413. Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

Apply Now

Refine Your Search

administrative assistant jobs in westchester county, ny

Office Assistant (Word Processing)

Exec Admin Assistant - New Revenue Streams

Office Assistant 2

Office Administrative Assistant

Administrative Assistant 1/Trainee

Administrative Assistant

Design Studio Administrative Assistant

Office Assistant/Dispatcher

OFFICE ASSISTANT/ADMINISTRATIVE ASSISTANT - FULLY ONSITE - ORADELL, NJ - NOT A REMOTE POSITION

Certified Medical Assistant (CMA) / Administrative Assistant

Hair Stylist Assistant

Executive Administrative Assistant

Construction Proposal & Administrative Coordinator

Senior Administrative Assistant

Automotive Accounts Payable / Administrative Assistant

Service Receptionist

Insurance office Admin

BMW Service Receptionist

Executive Assistant

Music School Admin (Bilingual - Korean/English)

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