Top 253 Office assistant Jobs in Westfield In

Executive Assistant
Community Action of Greater Indianapolis —Indianapolis, IN
- $60,000 - $65,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Part Time Event Coordinator / Administrative Assistant (Short term contract)
Vaco by Highspring —Indianapolis, IN
- $28 - $32 an hour
- Part-time
- Office
- Entry level
Quick Apply
17h
Office Manager/Executive Assistant
Center for Leadership Development —Indianapolis, IN
- $50,000 - $55,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Crown Staffing —Indianapolis, IN
- $18 an hour
- Call employer
- In person
- Office
- Administrative experience
- Organizational skills
Quick Apply
1d
Office Assistant - Veterans' Services
Government of Hamilton County, Indiana —Noblesville, IN
- $19 an hour
- Part-time
- Clean driving record
- English
- Office
10d
Office Operations Assistant
Ascension —Fishers, IN
- Full-time
- High school diploma or GED
- Clinic
- 1 year
- Disability insurance
- Health insurance
Accounting Assistant and Office Assistant
Gunderson & Co —Westfield, IN
- $17.50 - $25.00 an hour
- Part-time
- Office
- In-person
- Entry level
Quick Apply
8d
Office Assistant
FPM - Affordable Housing —Indianapolis, IN
- $21 an hour
- Full-time
- Office
- High school diploma or GED
- Ability to sit for extended periods
- Paid holidays
- Health insurance
Quick Apply
21h
Receptionist-Carmel Health and Living
CarDon & Associates —Carmel, IN
- Part-time
- Computer literacy
- Data entry
- Leadership
- Tuition reimbursement
- Paid time off
Quick Apply
7d
190 Day Administrative Assistant - Student Services
Carmel Clay School Corporation —Carmel, IN
- $17.54 - $20.56 an hour
- High school
- Public school
- Entry level
- Health insurance
- Dental insurance
12h
185 Day Administrative Assistant
Carmel Clay School Corporation —Carmel, IN
- $17.54 - $20.56 an hour
- Public school
- Elementary school
- Entry level
2d
Office Assistant
Low Cost Spay Neuter Clinic —Noblesville, IN
- From $16 an hour
- Full-time
- Administrative experience
- Cleaning
- In-person
- Paid holidays
- Paid time off
Quick Apply
13d
Receptionist - State Farm Agent Team Member
Kolton Blickenstaff - State Farm Agent —Westfield, IN
- $40,000 - $70,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Office Assistant I
Rehab Medical —Indianapolis, IN
- Computer literacy
- Office
- Administrative experience
- Health savings account
- Dental insurance
Quick Apply
Receptionist
Traditions Management LLC —Westfield, IN
- Full-time
- Computer literacy
- Administrative experience
- Organizational skills
- Vision insurance
Quick Apply
Executive Assistant and Office Manager
Homes by CM Watson —Fishers, IN
- $60,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
6d
QA Administrative Assistant
SpectronRx —Indianapolis, IN
- $27 - $28 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Receptionist/Administrative Assistant
Traditions Management LLC —Fishers, IN
- Full-time
- Computer literacy
- Mid-level
- Office
- Vision insurance
Quick Apply
Administrative Assistant / Filing Clerk
Quality Correctional Care —Carmel, IN
- $14 - $16 an hour
- Temporary
- Computer literacy
- Data entry
- Entry level
- AD&D insurance
- Disability insurance
Quick Apply
9d
Receptionist
LittleStar ABA Therapy- Carmel —Carmel, IN
- $15 - $19 an hour
- Part-time
- Writing skills
- High school diploma or GED
- Children
Quick Apply
3d

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office assistant jobs near westfield in

Executive Assistant

Community Action of Greater Indianapolis -
Indianapolis, IN

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance

Qualifications

Executive administrative support

Full Job Description

POSITION SUMMARY

The Executive Assistant provides high-level executive, administrative, and strategic support to the Executive Director while serving as the agency's primary coordinator for Comprehensive Administrative Review (CAR) monitoring and Community Services Block Grant (CSBG) Organizational Standards compliance.

This position manages executive office operations, coordinates Board of Directors governance activities, maintains agency-wide compliance documentation, and supports organizational readiness for state and federal monitoring. The incumbent works collaboratively across departments to ensure compliance requirements are met while maintaining efficient executive operations and Board administration.

ESSENTIAL FUNCTIONS

Executive Administration

Provides confidential administrative support to the Executive Director and Executive Leadership Team.

Manages complex calendars, appointments, travel arrangements, and scheduling priorities.

Screens incoming communications and responds appropriately on behalf of the Executive Director.

Prepares correspondence, presentations, reports, agendas, and executive documents.

Coordinates special projects and executive initiatives while ensuring deadlines are achieved.

Maintains confidential files and sensitive organizational records.

Compliance Management (CAR & CSBG)

Serves as the agency's primary coordinator for Comprehensive Administrative Review (CAR) monitoring activities.

Maintains the agency's centralized compliance documentation repository.

Collects, organizes, and tracks documentation required for CAR monitoring and CSBG Organizational Standards.

Coordinates evidence collection across all agency departments.

Performs routine compliance reviews and internal audits to identify documentation gaps.

Works collaboratively with department leadership to resolve compliance deficiencies.

Coordinates preparation for on-site and virtual monitoring reviews.

Assists executive leadership with development, implementation, and tracking of Corrective Action Plans (CAPs).

Monitors ongoing compliance with federal, state, and agency requirements.

Board Governance Administration

Serves as administrative liaison to the Board of Directors.

Coordinates all Board and committee meeting logistics.

Develops meeting agendas in collaboration with executive leadership.

Prepares and distributes Board packets and supporting materials.

Records, prepares, and maintains official Board meeting minutes.

Maintains Board member rosters, appointments, terms, committee assignments, and attendance records.

Tracks Board composition to ensure compliance with federal Tripartite Board requirements.

Coordinates Board orientation and annual compliance training.

Compliance Documentation & Record Management

Maintains organized electronic and physical compliance files.

Ensures documentation is complete, accurate, and readily available for monitoring reviews.

Tracks organizational policies, strategic plans, community needs assessments, and required governance documentation.

Maintains documentation related to Human Resources, conflict of interest disclosures, whistleblower policies, financial oversight, and other regulatory requirements.

Develops standardized filing systems and documentation procedures to improve agency compliance readiness.

Project Coordination

Coordinates agency-wide compliance initiatives and executive projects.

Tracks project timelines and deliverables.

Collaborates with leadership to ensure organizational priorities remain on schedule.

Assists with implementation of administrative process improvements.

Provides administrative support for strategic planning and organizational initiatives.

REQUIREMENTS

Education

Bachelor's degree in Business Administration, Public Administration, Nonprofit Management, or a related field.

Equivalent combinations of education and relevant professional experience may be considered.

Experience

Three (3) to five (5) years of executive administrative experience supporting senior leadership.

Experience coordinating Board of Directors activities preferred.

Experience with compliance monitoring, auditing, grant administration, or regulatory documentation preferred.

Experience within a nonprofit, Community Action Agency, governmental, or public sector environment preferred.

Preferred Qualifications

Experience supporting Community Action Agencies.

Knowledge of CSBG Organizational Standards.

Experience with CAR Monitoring.

Familiarity with ROMA principles.

Experience coordinating monitoring reviews and corrective action plans.

INDEPENDENT ACTIONS AND JUDGEMENT

Actions are controlled by Community Action policies and procedures, and by-laws governing non-profit organizations.

WORKING RELATIONSHIP

Work with all levels of management, Community Action personnel, and general public. Position demands high levels of courtesy, diplomacy and tact.

WORKING CONDITIONS

Work is performed in a standard office environment. May be required to work, beyond regular office hours to meet deadlines and the needs of the population the organization serves

Pay: $60,000.00 - $65,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Paid time off
Vision insurance

Work Location: In person

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Refine Your Search

office assistant jobs in westfield in

Executive Assistant

Part Time Event Coordinator / Administrative Assistant (Short term contract)

Office Manager/Executive Assistant

Administrative Assistant

Office Assistant - Veterans' Services

Office Operations Assistant

Accounting Assistant and Office Assistant

Office Assistant

Receptionist-Carmel Health and Living

190 Day Administrative Assistant - Student Services

185 Day Administrative Assistant

Office Assistant

Receptionist - State Farm Agent Team Member

Office Assistant I

Receptionist

Executive Assistant and Office Manager

QA Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant / Filing Clerk

Receptionist

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