CITY EQUITY STATEMENT
The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job—someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.
Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.
We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.
The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk.
Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team.
Location of the Court is 3030 Turnpike Drive and operational hours are Monday through Thursday from 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage three (3) to five (5) times a quarter.
The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.
The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – People – Integrity – Respect – Innovation – Teamwork).
This position supports the Chief of Staff’s Office, which is committed to excellence by supporting the organization and community through responsible, safe, ethical, and compliant practices. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT.
Every employee is accountable to:
-
Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
-
Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
-
Act as an ambassador by understanding and fostering the organization's mission and vision
-
Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
-
Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
-
Address difficult or contentious issues in a constructive manner
-
Support and promote change; demonstrate flexibility, and take calculated risks when appropriate
-
Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
-
Work to continuously improve the efficiency and effectiveness of the service or product being delivered
-
Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences
-
GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:
-
Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
-
Recognize personal strengths and weaknesses, and target areas for personal self-development
-
Demonstrate initiative in performing job tasks
-
Exhibit problem solving skills leading to sound judgment and quality decisions
-
Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently
-
Communicate effectively with individuals and groups using clear and concise verbal and written communications
-
Demonstrate accountability for work, and take ownership in job performance
-
Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product
Job Specific – Every employee in this position must be able to:
-
Have the ability to understand court systems and procedures
-
Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations
-
Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions
-
Make decisions in accordance with regulations
-
Use good judgment at all times
-
Remain calm under time-sensitive pressure situations
-
Adjust rapidly to reprioritize work schedule
-
Understand complex oral and written instructions, and communicate both verbally and in writing
-
Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials
-
Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks
-
Multi-task, learn, and rotate to new positions as required
Essential Job Functions, Duties, Responsibilities, and Tasks
1. Court File and Document Management
-
Prepare and maintain electronic court files according to court standards
-
Create court correspondence via email and through the Court’s Record Management System
-
Prepare, review, and distribute forms, motions, and other paperwork, via email and mail, in accordance with procedures
-
Certify documents; maintain complex records and court dockets
-
Prepare and handle all aspects of appeals to District Court following strict statutory guidelines
2. Customer Service and Public Interaction
-
Answer incoming telephone calls; provide information while maintaining confidentiality
-
Explain paperwork to defendants and set return dates
-
Check in defendants, witnesses, jurors, interpreters, attorneys, and other parties
3. Courtroom and Docket Operations
-
Perform duties and responsibilities of court bailiff and/or courtroom clerk
-
Review and prepare cases for court dockets
-
Assist Court Officers in scheduling and coordinating court appearances for defendants in custody
-
Cover court on Saturday and/or holiday mornings on a rotating on-call basis
-
May perform Jury Commissioner duties
4. Financial Transactions and Bond Management
-
Process payments (in person and via phone), generate receipts, and balance cash drawer
-
Manage bonds received by the Court
-
Prepare check disbursements for the Court
5. Compliance, Monitoring, and Data Systems
-
Confirm community service hours and track completion of classes, in-home detention, Protection Orders, and other sentencing or pretrial conditions
-
Perform electronic data exchange with Colorado DMV
-
Access CCIC (Colorado Crime Information Center) database to obtain driving records, criminal histories, and to enter/vacate warrants and Protection Orders
6. Attendance and Reliability
-
Maintain regular and punctual attendance
Other Duties and Responsibilities
Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.
Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required:
-
Graduation from high school or GED
-
Accurate typing skills and ten-key
-
Customer service experience in an office environment
-
Experience with Microsoft Office software
-
Obtain CCIC certification after employment begins
Preferred:
-
Experience working in a municipal or other court
-
Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant
-
Data entry/Data processing experience
-
Experience in cashiering
-
Database experience working in multiple programs
Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:
-
Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
-
Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
-
Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment
-
Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to 25 pounds with dollies and carts
WORKING CONDITIONS
Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.
Required Materials and Equipment
General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers.
PRE-EMPLOYMENT REQUIREMENTS
-
Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification
-
Drug screen
-
Must be legally entitled to work in the United States
-
Candidates will be fingerprinted and
-
Must be able to pass the FBI Criminal Justice Information Services (CJIS) criminal background check due to access to sensitive areas
