Top 143 Scheduler Jobs in Westport Ct

Administrative Assistant - Office of Administration
City of Stamford —Stamford, CT
- $85,225 - $104,847 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health insurance
3d
Scheduler/Unit Clerk
Lord Chamberlain Nursing and Rehabilitation Center —Stratford, CT
- $23 - $25 an hour
- Full-time
- Skilled nursing facility
- Administrative experience
- High school diploma or GED
Quick Apply
Producer Scheduler - Urology - Norwalk, CT
Northwell Health —Norwalk, CT
- $18.13 - $34.50 an hour
- Full-time
- Microsoft Outlook
- Medical office experience
- Mid-level
Quick Apply
Receptionist/Scheduler - Walk in Centers Full-time 11-12 hour shifts
Stamford Health —Norwalk, CT
- 12 hour shift
- Mid-level
- High school diploma or GED
- Clinic
Quick Apply
Producer Scheduler - NH Plastics - Westport, CT
Northwell Health —Westport, CT
- $18.13 - $34.50 an hour
- Full-time
- Microsoft Outlook
- Medical office experience
- Mid-level
Quick Apply
Receptionist/Scheduler - Stamford/Darien/Norwalk
Stamford Health —Darien, CT
- Full-time
- Mid-level
- High school diploma or GED
- 1 year
Quick Apply
5h
Interventional Radiology Scheduler
Advanced Radiology Consultants —Fairfield, CT
- Full-time
- Anatomy knowledge
- Mid-level
- High school diploma or GED
- Profit sharing
- Health savings account
Quick Apply
Registrar - Radiology Scheduling (Per Diem)
St. Vincent's Medical Center —Bridgeport, CT
- Weekends as needed
- Hospital
- Computer literacy
- Adults
Quick Apply
Scheduling Coordinator (Onsite)
Cortica —Trumbull, CT
- $26.13 - $32.67 an hour
- Full-time
- Mid-level
- In-person
- 4 years
- Paid holidays
- Dental insurance
Quick Apply
1d
Surgical Scheduler
Yale New Haven Health —Trumbull, CT
- Full-time
- Surgery
- Medical office experience
- HIPAA
Surgical Services Scheduler - Urology
Hartford HealthCare Medical Group —Bridgeport, CT
- Full-time
- Surgery
- Hospital
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Concierge Physicians of Westport —Westport, CT
- Full-time
- Google Workspace
- Administrative experience
- In-person
Quick Apply
Receptionist/Scheduler - New Canaan/Westport/Wilton
Stamford Health —Westport, CT
- Full-time
- Mid-level
- High school diploma or GED
- 1 year
Quick Apply
5h
Home Care Scheduling Coordinator
Honor Health Network —Stratford, CT
- $20 - $24 an hour
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Home care Scheduler
Elshaddai home care —Westport, CT
- $20 - $22 an hour
- Full-time
- Computer literacy
- Office
- Driver's License
Quick Apply
6d
SCHEDULER
Waveny LifeCare Network —Wilton, CT
- Full-time
- Computer literacy
- Mid-level
- Office
Pediatric Ambulatory Appointment Scheduler
Yale New Haven Health —Greenwich, CT
- Part-time
- Computer literacy
- Medical office experience
- High school diploma or GED
OR Scheduler
Griffin Hospital —Derby, CT
- Administrative experience
- 1 year
- Entry level
- Free parking
Quick Apply
Procedure Scheduler - Vascular Surgery - Danbury Hospital - Danbury, CT
Northwell Health —Danbury, CT
- $18.13 - $34.50 an hour
- Full-time
- Microsoft Outlook
- Surgery
- Hospital
Quick Apply
Administrative Assistant- Plant Operations
Benchmark Senior Living —Norwalk, CT
- $23 an hour
- Weekends as needed
- Office
- Organizational skills
- Typing
- Paid training
- Health insurance
Quick Apply
2h

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Administrative Assistant - Office of Administration

City of Stamford -
Stamford, CT

Apply Now

Job Details

Full-time
$85,225 - $104,847 a year
3 days ago

Benefits

Commuter assistance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Pension plan
Vision insurance
Union benefits
Life insurance

Qualifications

Customer communication
Employee relationship building
Stakeholder relationship building

Full Job Description

JOB SUMMARY

Under the general direction of the Director of Administration or designee, performs advanced administrative, clerical, and confidential support functions for the Office of Administration. Coordinates administrative activities, manages office operations, serves as a liaison with departments, elected officials, employees, and the public, and assists with budget administration, personnel-related processes, and special projects. Exercises independent judgment in handling confidential and sensitive matters and performs related work as required.

EXAMPLES OF DUTIES

Provides comprehensive administrative support to the Director of Administration and senior management staff.
Manages the Director’s calendar, schedules meetings, appointments, conferences, and special events, and coordinates meeting logistics.
Serves as the primary point of contact for internal and external communications directed to the Office of Administration.
Drafts, prepares, edits, and proofreads correspondence, reports, presentations, policies, memoranda, agendas, and other documents, including confidential and sensitive materials.
Screens, prioritizes, and routes incoming correspondence, phone calls, emails, and requests for information.
Coordinates and assists with special projects, departmental initiatives, and administrative assignments.
Maintains confidential personnel, administrative, and departmental records in accordance with established policies and legal requirements.
Assists with the preparation, monitoring, and administration of departmental budgets, including tracking expenditures, processing invoices, and maintaining financial records.
Prepares purchase requisitions, payment requests, and related financial documentation.
Assists in gathering, compiling, and analyzing information for reports, budget presentations, and operational reviews.
Coordinates department meetings, prepares agendas and meeting materials, records meeting notes, and follows up on assigned action items.
Maintains office filing systems, both electronic and physical, ensuring accuracy, organization, and compliance with records retention requirements.
Assists with personnel-related administrative processes, including recruitment support, onboarding coordination, and employee communications.
Prepares and maintains reports and records required for local, state, and federal reporting purposes.
Coordinates travel arrangements, training registrations, conference attendance, and related administrative activities.
Maintains office supply inventories and coordinates procurement of supplies and equipment.
Responds to inquiries from employees, departments, vendors, and the public regarding administrative policies, procedures, and services.
Collaborates with departments throughout the organization to support operational initiatives and administrative functions.
Performs related duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

Thorough knowledge of modern office administration practices, procedures, and equipment.
Knowledge of municipal government operations and administrative functions.
Knowledge of budget preparation, expenditure tracking, and basic accounting principles.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Ability to independently organize, prioritize, and manage multiple assignments and deadlines.
Ability to prepare professional correspondence, reports, presentations, and other written materials.
Ability to analyze administrative issues and recommend effective solutions.
Ability to establish and maintain effective working relationships with employees, department heads, elected officials, vendors, and the public.
Strong customer service and interpersonal skills.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and related software applications.
Ability to communicate effectively, both orally and in writing.
Ability to coordinate projects and administrative activities involving multiple departments and stakeholders.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with an Associate’s Degree in Business Administration, Public Administration, Office Management, or a closely related field and four (4) years of progressively responsible administrative support experience, preferably in a governmental or public-sector environment; or an equivalent combination of education, training, and experience sufficient to demonstrate possession of the required knowledge, skills, and abilities.

PREFERRED QUALIFICATIONS:

Bachelor’s degree in public administration, Business Administration, or a related field.
Experience supporting executive-level management.
Experience in municipal government administration, budget administration, or human resources support functions.

Scope of the Examination:
The examination process will consist of two components, each weighted equally. The Training and Experience (T&E) Evaluation (50%) will assess candidates’ relevant knowledge, skills, and abilities based on their education, training, and professional experience. The Computer Assessment (50%) will evaluate candidates’ technical skills and abilities.

Final examination scores will be determined by combining the results of both components, with each component accounting for 50% of the total score.

Apply Now

Refine Your Search

scheduler jobs in westport ct

Administrative Assistant - Office of Administration

Scheduler/Unit Clerk

Producer Scheduler - Urology - Norwalk, CT

Receptionist/Scheduler - Walk in Centers Full-time 11-12 hour shifts

Producer Scheduler - NH Plastics - Westport, CT

Receptionist/Scheduler - Stamford/Darien/Norwalk

Interventional Radiology Scheduler

Registrar - Radiology Scheduling (Per Diem)

Scheduling Coordinator (Onsite)

Surgical Scheduler

Surgical Services Scheduler - Urology

Administrative Assistant

Receptionist/Scheduler - New Canaan/Westport/Wilton

Home Care Scheduling Coordinator

Home care Scheduler

SCHEDULER

Pediatric Ambulatory Appointment Scheduler

OR Scheduler

Procedure Scheduler - Vascular Surgery - Danbury Hospital - Danbury, CT

Administrative Assistant- Plant Operations

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JOB SUMMARY

EXAMPLES OF DUTIES

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

MINIMUM QUALIFICATIONS

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