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Administrative Office Specialist II - Term Limited Employment

Colorado Judicial Branch -
Golden, CO

Apply Now

Job Details

Full-time
$52,256.40 - $75,771.24 a year
7 days ago

Qualifications

Administrative experience

Full Job Description

Administrative Office Specialist II - Term Limited Employment

Job Code

JD06773

Location

Golden / Jefferson County

Department

Combined Court

Posted

14-Aug-2026

Closes

31-Aug-2026

Position Number

XXXXX

FTE Level

1.0

POSITION INFORMATION

Job Code: R41804
Full Time Salary Range: $52,256.40 - $75,771.24

FLSA Status: Exempt

Learn more about employee benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice to Colorado Applicants:
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Provides experienced administrative and customer support within a judicial district, probation department, or other unit. Provides purchasing and vendor communication support.
Completes human resources transactions, such as updating and maintaining employee data/files, conducting new employee orientations, assisting with benefits enrollment. Manages payroll and timekeeping and other administrative support work. In larger districts, employees in this classification may specialize in a functional area (e.g., finance or human resources). May train or guide the work of newer employees.

Distinguished from Administrative Specialist I by having responsibility for a wider range of activities and functions, greater depth and breadth of knowledge regarding the organization’s policies and systems, and the performance of more complex or non-standard assignments independently.

ADDITIONAL COMMENTS

***PLEASE READ BEFORE APPLYING FOR THIS POSITION***

The 1st Judicial District is currently seeking applicants for an Administrative Office Specialist II (1.0 FTE) position for term-limited employment. The position is created to support specific operational needs and project‑based work and is expected to last approximately twenty-four months though the actual end date may vary depending on business needs and available funding. A term limited position cannot exceed 24 months and this position is benefit eligible.

*** Salary offers are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act, aligned with our compensation step plan. Please include any relevant experience that you would like considered in the process. For consideration, the judicial application must be fully completed, as well as inclusion of the cover letter and resume.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Provides direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies.

Reconciles accounting transactions with the banking institution system. Reallocates charges based on proper account coding for purchases. Follows proper fiscal rules and guidelines provided by the Judicial Financial Services Division.

Processes account receivables, account payables, and reimbursement requests. Reviews all expenditure reports within the State accounting system for accurate coding and corrects any errors. Coordinates with the Financial Services Division - Accounting to answer questions, provide clarification, or resolve issues.

Compiles statistical data and analysis of complex accounting.

Purchases office supplies, equipment, and furniture. Ensures the department receives competitive and fair pricing.

Liaises with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management. Explains family leave, medical leave, disability, and workers’ compensation to personnel. Participates in mandatory Human Resources training.

Ensures access and accessibility to all courtrooms, buildings, offices, and public areas. Coordinates with county facility staff to address building issues, repair needs and meeting space needs.

May provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment. Escalates issues when appropriate.

Attend meetings and trainings as required.

Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Supervisor Responsibilities:
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.

Human Collaboration:
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.

Freedom to Act & Impact of Actions:
Receives Procedural Direction
Employee normally performs assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate.

Knowledge & Skills:
Advanced
Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Education and Experience Equivalency:
High school diploma or G.E.D.

Additional relevant work experience may be substituted on a year for year basis for the required formal education.

Work Related Experience:
3 to 5 years of experience in an administrative field.

Licenses and Certifications:
None.

Physical Effort Requirements:
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:
Office or similar indoor environment; outdoor environment; confined space.

Exposures:
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.

Apply Now

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I want to receive the latest job alert for administrative specialist in wheat ridge, co

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Administrative Office Specialist II - Term Limited Employment

POSITION INFORMATION

MISSION STATEMENT

STATEMENT OF DUTIES

ADDITIONAL COMMENTS

ESSENTIAL FUNCTIONS

ESSENTIAL FUNCTIONS CONT.

MINIMUM QUALIFICATIONS

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