Top 173 Intake coordinator Jobs in Wheaton, Il

Intake and Office Coordinator - 2025742
World Relief —Carol Stream, IL
- $47,000 - $52,000 a year
- Full-time
- Hybrid work
- Spanish
- Microsoft Outlook
- HIPAA
- Employee discount
Part-Time Patient Intake Coordinator
Clear Choice —Downers Grove, IL
- $20 - $22 an hour
- Part-time
- Dental office
- Computer literacy
- Office
- Paid holidays
- Health insurance
Patient Care Coordinator (Oakbrook, IL)
Stella Mental Health —Westmont, IL
- $23 - $25 an hour
- Full-time
- Medical office experience
- HIPAA
- No experience needed
- Paid training
- Paid parental leave
Quick Apply
Patient Care Coordinator
Compass Health Center —Oak Brook, IL
- $19.50 - $21.00 an hour
- Monday to Friday
- Psychiatry
- Computer literacy
- HIPAA
- Continuing education credits
- Health insurance
Quick Apply
8d
Patient Care Coordinator
Demant —Woodridge, IL
- $18 - $23 an hour
- Inventory management
- HIPAA
- Administrative experience
- Health savings account
- Paid holidays
Intake Coordinator
Trinity Services, Inc. —Joliet, IL
- $45,000 - $47,500 a year
- Computer literacy
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Customer Care Coordinator - Order Experience I
Numotion —Lombard, IL
- $19.97 - $25.96 an hour
- Microsoft Outlook
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Patient Access Coordinator
Hanger, Inc. —Geneva, IL
- $20 - $23 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
13d
Intake Coordinator Gastroenterology
Hospital: Rush University Medical Center —Chicago, IL
- $18.87 - $29.73 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Clinic
Patient Benefits Coordinator
Joint Relief Institute —Oak Brook, IL
- $20 - $25 an hour
- Full-time
- Sales
- Administrative experience
- Clinic
Quick Apply
Dental Receptionist Patient Insurance Coordinator
Ligocki Dental Group —Oakbrook Terrace, IL
- $18 - $25 an hour
- Full-time
- Dental office
- Communication skills
- Entry level
- Paid holidays
- Dental insurance
Quick Apply
2d
Intake Coordinator - Transplant
Hospital: Rush University Medical Center —Chicago, IL
- $17.63 - $27.77 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- Windows
Sat & Sun - Remote Care Coordinator - Chicago, IL
Open Arms & FCS —Chicago, IL
- $28 - $32 an hour
- Part-time
- Remote
- Mid-level
- 3 years
- Continuous improvement
Quick Apply
Customer Care Coordinator
Numotion —Lombard, IL
- $19.97 - $25.96 an hour
- Microsoft Outlook
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Visit Verification Coordinator
PurposeCare —Joliet, IL
- $20 - $23 an hour
- Urgently hiring
- Microsoft Excel
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Intake Coordinator (Hybrid)
RIMYA services —Chicago, IL
- $21 - $23 an hour
- Part-time
- Background check
- Spanish
- Administrative experience
- Paid time off
- 401(k) matching
Quick Apply
Intake Access Coordinator
Clarity Clinic —Chicago, IL
- $23 - $25 an hour
- Weekends as needed
- HIPAA
- Mid-level
- Administrative experience
Quick Apply
3d
6 Month Follow-Up Care Coordinator- Bilingual, Spanish
Senior Services Associates, Inc —Aurora, IL
- $22 - $24 an hour
- Full-time
- Spanish
- Nursing
- RN License
- Paid training
- Mileage reimbursement
Quick Apply
Clinical Care Coordinator
Family Counseling Service of Aurora —Aurora, IL
- $42,000 - $50,000 a year
- Weekends as needed
- Bilingual
- School experience
- Spanish
- Paid training
- Health insurance
Quick Apply
FAMILY SUPPORT WORKER (Must Have Bachelor of Social Work)
Onward Neighborhood House —Chicago, IL
- $47,000 - $52,000 a year
- Full-time
- Background check
- School experience
- Spanish
- Disability insurance
- Health insurance
Quick Apply

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Intake and Office Coordinator - 2025742

World Relief -
Carol Stream, IL

Apply Now

Job Details

Full-time
$47,000 - $52,000 a year

Benefits

Employee discount

Qualifications

Client onboarding
Microsoft Outlook
Intake
Spreadsheets
Efficiency improvement
Service scheduling
Staff scheduling
Client rapport building
HIPAA
Team scheduling
Administrative experience
Health information regulatory compliance
Clinical confidentiality policies
Managing patient records
Associate's degree
File organization
Office record organization

Full Job Description

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?

If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.

At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.

If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.

ORGANIZATION SUMMARY

World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish.

Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy.

POSITION SUMMARY:

The Intake and Office Coordinator serves as the first point of contact for prospective counseling clients and plays a key role in ensuring a welcoming, organized, and efficient client experience. This position supports the Counseling Center through intake screening, client onboarding, scheduling coordination, record management, grant reporting and day-to-day office operations. Working closely with clinicians and program leadership, the Coordinator helps maintain smooth workflows, uphold confidentiality standards, and improve systems that expand access to quality counseling services.

ROLE & RESPONSIBILITIES:

Serve as the first point of contact for prospective clients, conducting intake screenings and gathering initial information to determine service fit.
Manage client onboarding processes, including creating and maintaining accurate client records in compliance with HIPAA and organizational standards.
Coordinate scheduling for clinicians, including initial appointments, follow ups, and calendar maintenance.
Support front end client communication (phone, email and in-person when applicable), ensuring a welcoming and responsive experience.
Maintain and organize counseling office systems, including digital and physical files, forms, and shared resources.
Assist in developing, updating and streamlining intake workflows, documentation processes, and team protocols. Provide administrative support to the counseling team, including tracking key program data and supporting grant reporting efforts.
Oversee general office coordination tasks such as supply management, space organization, and basic operational needs.
Partner with the Counseling Center Director and Manager to improve efficiency, client access, and overall service flow.
Support special projects and team initiatives related to program growth, systems improvement and client engagement

JOB REQUIREMENTS:

Mature and personal Christian faith
Committed to the mission, vision, and values of World Relief
Desire to serve and empower the Church to impact vulnerable communities
Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document
Associate Degree in Social Work, Counseling, Psychology or other relevant behavioral health field.
1-3 years of experience with client intake, scheduling and onboarding processes.
Strong organizational skills with the ability to manage multiple priorities in a medium-paced environment.
Experience in client-facing administrative roles, preferably in a behavioral health, social service or healthcare setting.
Knowledge of HIPAA compliance and best practices for handling confidential client information.
Excellent interpersonal and communication skills, with a professional and welcoming approach to client interactions.
Ability to manage scheduling systems and maintain accurate, detail-oriented documentation.
Demonstrated ability to create, improve, and maintain administrative systems and workflows.
Proficiency in Microsoft Office tools (especially Excel, Outlook and shared systems).
High level of initiative, problem-solving ability, and adaptability.
Ability to work both independently and collaboratively within a team environment

PREFERRED QUALIFICATIONS:

Experience conducting intake calls, trauma-informed training,
Strong soft skills in relational communication, ability to manage and prioritize multiple projects effectively, ability to create and update systems and protocols, creative problem-solver, self-starter.
Fluency in Spanish, Arabic, Swahili or Ukrainian preferred.

World Relief offers a competitive benefits package and employee discount program for full-time, Regular, employees.

World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.

***

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

Apply Now

Refine Your Search

intake coordinator jobs in wheaton, il

Intake and Office Coordinator - 2025742

Part-Time Patient Intake Coordinator

Patient Care Coordinator (Oakbrook, IL)

Patient Care Coordinator

Patient Care Coordinator

Intake Coordinator

Customer Care Coordinator - Order Experience I

Patient Access Coordinator

Intake Coordinator Gastroenterology

Patient Benefits Coordinator

Dental Receptionist Patient Insurance Coordinator

Intake Coordinator - Transplant

Sat & Sun - Remote Care Coordinator - Chicago, IL

Customer Care Coordinator

Visit Verification Coordinator

Intake Coordinator (Hybrid)

Intake Access Coordinator

6 Month Follow-Up Care Coordinator- Bilingual, Spanish

Clinical Care Coordinator

FAMILY SUPPORT WORKER (Must Have Bachelor of Social Work)

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