Top 55 billing coordinator Jobs in wheaton il

AR & Service Ops Coordinator
Confidential —Wheaton, IL
- $21 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Orthodontic Insurance and Financial Coordinator
Brady Orthodontics —Evanston, IL
- $27 - $30 an hour
- Full-time
- Dental office
- Medical office experience
- Mid-level
- Health savings account
- 401(k)
Quick Apply
Billing Operations Coordinator
Trova Advisory Group —Des Plaines, IL
- $18 an hour
- Monday to Friday
- Office
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
4d
Accounts Receivable & Office Coordinator
Guardian Restoration —Schaumburg, IL
- $55,000 - $65,000 a year
- Hybrid work
- Research
- Mid-level
- Office
- Dental insurance
- Paid time off
Quick Apply
1d
Billing Coordinator (24-40hrs/wk)
GZA GEOENVIRONMENTAL INC —Oak Brook, IL
- $57,500 - $73,500 a year
- Part-time
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Accounts Receivable Coordinator
G&W Electric Co —Bolingbrook, IL
- $45,800 - $58,883 a year
- Full-time
- Organizational skills
- Communication skills
- Ability to lift 25 pounds
- Profit sharing
- Disability insurance
Quick Apply
Legal Billing Coordinator
Foley & Lardner LLP —Chicago, IL
- $58,100 - $89,400 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
Collections Coordinator
ConGlobal —Darien, IL
- $20.50 - $29.50 an hour
- Full-time
- Hybrid work
- ERP systems
- Research
- Mid-level
- Health insurance
Quick Apply
Medical Billing Coordinator
Plastic Surgery Center —Wilmette, IL
- $80,000 - $100,000 a year
- Full-time
- Background check
- Mid-level
- Analysis skills
- Health insurance
- 401(k)
Quick Apply
1d
Accounts Receivable Coordinator
Securitas Technology Corporation —Burr Ridge, IL
- $17 - $27 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply
Billing Coordinator
Convergint Technologies LLC —Hoffman Estates, IL
- $23.52 - $32.93 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Paid parental leave
Senior E-Billing Coordinator
Latham & Watkins LLP —Chicago, IL
- $90,000 - $105,000 a year
- Full-time
- Mid-level
- Finance
- High school diploma or GED
- Paid holidays
- Disability insurance
Contract Billing Coordinator
Edward Don & Company —Woodridge, IL
- $22 an hour
- Microsoft Word
- Mid-level
- Office
4d
Accounts Receivable Coordinator
Sunnyside —Chicago, IL
- $25 - $27 an hour
- Part-time
- 5 years
- Mid-level
- Office
- Health savings account
- AD&D insurance
Quick Apply
8d
Medicaid Billing and Credentialing Coordinator
Lutheran Child and Family Services of Illinois —Oak Brook, IL
- $20 - $25 an hour
- Full-time
- Hybrid work
- HIPAA
- Research
- Mid-level
Quick Apply
Coordinator: Accounts Payable
Mayer Brown LLP —Chicago, IL
- Full-time
- Hybrid work
- ERP systems
- Research
- Mid-level
- AD&D insurance
- Health insurance
Hospital Billing Coordinator
Deloitte —Arlington Heights, IL
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Bachelor's degree
8d
IME Financial Coordinator
Midwest Orthopaedics at RUSH —Westchester, IL
- $22 - $24 an hour
- Full-time
- Hybrid work
- Writing skills
- Medical office experience
- HIPAA
- Commuter assistance
- Health savings account
Quick Apply
9d
Billing Coordinator
CDN Logistics, Inc. —Northlake, IL
- $20 an hour
- Full-time
- Microsoft Outlook
- Analysis skills
- Organizational skills
Quick Apply
Coordinator: Billing (2nd Shift)
Mayer Brown LLP —Chicago, IL
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Associate's degree
- AD&D insurance
- Health insurance

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billing coordinator jobs near wheaton il

AR & Service Ops Coordinator

Confidential
Wheaton, IL

Quick Apply

Job Details

Full-time
$21 - $26 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Debt collection phone call
Teamwork
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Phone communication
Administrative experience
Small business experience
Accounting data entry
Attention to detail
Accounting and finance experience
Collections account management
Quality data entry
Client interaction via phone calls
Customer data entry

Full Job Description

We are seeking a detail-oriented and adaptable Accounts Receivable & Service Operations Coordinator to join our growing team. In this dual function role, you will split your time equally between managing the full accounts receivable cycle and supporting our service department as an office administrator. This is a hands-on position ideal for someone who thrives in a dynamic environment, enjoys variety in their workday, and is comfortable operating with autonomy in ambiguous situations. NetSuite experience is a plus, but a strong willingness to learn our systems and processes is equally valued.

This position will be full-time, reporting into the Office Manager with oversight from the General Manager.

Key Responsibilities

Accounts Receivable (30%)

Complete ownership of the billing and collections cycle, including:

Execute end-to-end billing processes — generate, review, and issue customer invoices accurately and on time
Manage and monitor the AR aging report; proactively identify past-due accounts and escalate as appropriate
Conduct professional outbound customer calls for collections — following up on outstanding balances, resolving disputes, and negotiating payment arrangements
Maintain organized customer account records and ensure billing data integrity
Partner with sales and account management teams to resolve billing discrepancies

Service Operations & Office Administration (70%)

Act as the operational backbone of the service department, working closely with the Service Manager:

Collaborate with the Service Manager to build and maintain the service team schedule — coordinating technician assignments, job priorities, and capacity
Create, track, and close service work orders from initiation through completion; ensure all required documentation is captured
Handle all billing and invoicing for service work — generate invoices upon job completion and ensure accuracy against work orders and contracted rates
Manage collections for service accounts — follow up on outstanding service invoices and maintain positive customer relationships
Serve as the primary point of contact for service department administrative needs
Coordinate communication between service technicians, the Service Manager, and customers regarding scheduling, status updates, and billing questions
Maintain service records and work order history in the system
Support continuous improvement of service department workflows and documentation

Qualifications

REQUIRED

2+ years of accounts receivable, billing, or related finance experience
Demonstrated experience making customer-facing collections calls
Proficiency in Microsoft Office (Excel, Outlook)
Strong attention to detail and accuracy in data entry and reconciliation
Excellent verbal communication skills — confident on the phone
Ability to manage multiple priorities and meet deadlines
Experience working in a small to mid-size company environment

PREFERRED (NICE TO HAVE)

Experience with NetSuite (ERP) — training provided for the right candidate
Background in service industry or field service operations
Exposure to work order management or service dispatch processes
Experience supporting operations teams in a coordination or admin capacity
Familiarity with month-end close processes

Success Profile — What We’re Really Looking For

Beyond the technical skills, the ideal candidate demonstrates the following traits:

Comfortable with ambiguity: Comfortable with ambiguity:

◦ We are a growing company and not everything is perfectly defined. You roll up your sleeves, figure things out, and improve processes as you go.

Proactive communicator: Proactive communicator:

◦ You don’t wait to be asked — you follow up with customers, flag issues early, and keep your manager informed.

Service-minded: Service-minded:

◦ You understand that collections and billing calls are also customer interactions. You balance firmness with professionalism.

Self-directed: Self-directed:

◦ You own your work. Once trained, you manage your own workload and deliverables with minimal supervision.

Collaborative: Collaborative:

◦ You work comfortably across departments — finance, service operations, and management — and adapt your communication style accordingly.

Pay: $21.00 - $26.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

in Accounts Receivable, billing, collections: 3 years (Required)
Administrative: 3 years (Required)

Ability to Commute:

Wheaton, IL 60187 (Required)

Work Location: In person

Quick Apply

Refine Your Search

billing coordinator jobs in wheaton il

AR & Service Ops Coordinator

Orthodontic Insurance and Financial Coordinator

Billing Operations Coordinator

Accounts Receivable & Office Coordinator

Billing Coordinator (24-40hrs/wk)

Accounts Receivable Coordinator

Legal Billing Coordinator

Collections Coordinator

Medical Billing Coordinator

Accounts Receivable Coordinator

Billing Coordinator

Senior E-Billing Coordinator

Contract Billing Coordinator

Accounts Receivable Coordinator

Medicaid Billing and Credentialing Coordinator

Coordinator: Accounts Payable

Hospital Billing Coordinator

IME Financial Coordinator

Billing Coordinator

Coordinator: Billing (2nd Shift)

I want to receive the latest job alert for billing coordinator in wheaton il

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