Top 151 Front desk coordinator Jobs in Wheaton Il

Patient Service Representative
Duly Health and Care —Wheaton, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Clinic Service Coordinator
WESTSIDE CHILDRENS THERAPY INC —Wheaton, IL
- $20 - $24 an hour
- Full-time
- Google Workspace
- Clinic experience
- Administrative experience
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Clinic Service Coordinator
Westside Children's Therapy —Lombard, IL
- $20 - $24 an hour
- Full-time
- Google Workspace
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Patient Care Coordinator
Great Lakes Dental Partners LLC —Crest Hill, IL
- $20 - $24 an hour
- Full-time
- Dental office
- Organizational skills
- 1 year
- Paid parental leave
- Paid holidays
Quick Apply
Front Desk Coordinator
Northwest Eye Physicians —Arlington Heights, IL
- From $18 an hour
- Full-time
- In-person
- 1 year
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist for Dental Office
Blue Coral Pediatric Dentistry and Orthodontics —Park Ridge, IL
- Up to $25 an hour
- Weekends as needed
- Dental office
- Computer literacy
- Pediatrics
- Health insurance
- Dental insurance
Quick Apply
2d
Front Desk Coordinator
MAIA —Downers Grove, IL
- From $20 an hour
- Part-time
- Private practice
- Ob/Gyn
- Organizational skills
- Flexible schedule
Quick Apply
2d
Patient Service Representative - Pulmonary Medicine
Duly Health and Care —Naperville, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
5d
Patient Service Representative - Pain ASC
Duly Health and Care —Naperville, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
2d
Front Desk Receptionist
Doshi Orthodontics —Elmhurst, IL
- $16 - $22 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Profit sharing
- Health insurance
Quick Apply
Dental Front Desk Receptionist/Insurance Coordinator
Ligocki Dental Group —Oakbrook Terrace, IL
- $19 - $25 an hour
- Full-time
- Dental office
- Entry level
Quick Apply
12d
Patient Service Representative - Dermatology
Duly Health and Care —Naperville, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
1d
Client Service Coordinator
FACE FOUNDRIÉ —Naperville, IL
- $17.05 - $18.00 an hour
- Part-time
- High school diploma or GED
- Front desk
- Communication skills
Quick Apply
2d
Front Office Coordinator - Burr Ridge, IL
Athletico Physical Therapy —Burr Ridge, IL
- $16.60 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
Receptionist - Front Desk Patient Coordinator
Desired Aesthetics —Oak Brook, IL
- $18 - $23 an hour
- Part-time
- OSHA
- HIPAA
- Communication skills
Quick Apply
Front Desk Coordinator
Grove Dental Associates —Downers Grove, IL
- $20 - $24 an hour
- Full-time
- Dental office
- High school diploma or GED
- Associate's degree
- 401(k)
- Paid time off
Administrative Coordinator
RATHJE & WOODWARD LLC —Wheaton, IL
- Full-time
- Inventory management
- Ability to walk for extended periods
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
8d
Patient Services Representative - Urology
Duly Health and Care —Naperville, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
9d
Front Desk Coordinator
Smile Doctors —Naperville, IL
- $17.25 - $21.20 an hour
- Full-time
- Bilingual
- Writing skills
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
12d
Patient Experience Coordinator / Front Desk Coordinator
Well Rooted Pediatrics —Saint Charles, IL
- $21 - $24 an hour
- Full-time
- HIPAA
- Mid-level
- Clinic
- Paid time off
- On-the-job training
Quick Apply
1d

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Patient Service Representative

Duly Health and Care -
Wheaton, IL

Quick Apply

Job Details

Full-time
$15.10 - $22.70 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Adoption assistance
Parental leave
Vision insurance
401(k) matching
Volunteer time off

Qualifications

Computer literacy
High school diploma or GED

Full Job Description

At Duly Health and Care, you are supported to do your best work and make a meaningful impact every day. You will be part of a collaborative, physician-led team that works as one and puts patients at the center of everything we do.

With a connected network of providers, care teams, and services across primary and specialty care, surgery centers, imaging, lab, and therapy, you are part of a system designed to deliver high-quality, coordinated care. Together, we create an environment where you can grow, contribute, and help improve the experience and outcomes for every patient we serve.

Patient Service Representative- Wheaton

Full Time

Clinic Hours:

Monday and Tuesday 8am-8pm

Wednesday- Friday 7:45am-5pm

Occasional Saturday 8:30am-12pm

Full-Time

Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
Access to a mental health benefit at no cost.
Employer provided life and disability insurance.
$5,250 Tuition Reimbursement per year.
Immediate 401(k) match.
40 hours paid volunteer time off.
A culture committed to community engagement and social impact.
Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

The Patient Service Representative serves as a key point of contact for patients, delivering exceptional customer service and ensuring smooth front desk operations. This role includes but is not limited to greeting and checking in patients, answering phones, scheduling appointments, collecting co-pays, outbound calling, referral management, and maintaining accurate records in the EPIC system. The Patient Service Representative helps create a welcoming and efficient environment that supports quality care and a positive patient experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Greets patients warmly and professionally during check-in, check-out, and appointment scheduling. Conducts regular lobby checks to maintain cleanliness and ensure patient comfort.
Serves as a key coordinator for provider schedules, optimizing appointment availability and resource capacity to improve patient access, reduce wait times, and support timely follow-ups.
Utilizes EPIC and other systems to accurately update patient demographics, verify insurance details, generate necessary forms, respond to emails, and ensure emergency contact information is properly documented.
Collects copayments and service fees, issues receipts, and reconciles daily financial transactions with accuracy and attention to detail.
Answers a multi-line phone system, takes detailed messages, routes inquiries, and makes outbound calls to schedule and confirm patient appointments.
Clearly communicates information about Duly clinical personnel to patients and other individuals.
Assists with scheduling follow-up and in-house Specialist referral appointments, ensuring patients are connected to appropriate services and specialists.
Participates actively in daily and weekly team huddles to share patient updates, workflow improvements, and operational insights.
Reviews performance dashboards daily to monitor key metrics in Scheduling & Access,Workflow, Patient Contact, and Satisfaction; identifies gaps to target and proactively escalates issues, suggests improvements, or adjusts workflows to drive results.
Maintains strict patient confidentiality and adheres to HIPAA standards in all interactions and documentation.
Monitors patient wait times and communicates delays with empathy and professionalism to enhance the patient experience.
Performs additional duties and special projects as assigned to support departmental goals and improve service delivery.

EDUCATION and / or CERTIFICATION/LICENSURE:

High School diploma or equivalent required

EXPERIENCE:

Minimum 1 year of experience in a medical office or clinical setting preferred
Prior experience in a receptionist or front desk role strongly preferred

KNOWLEDGE SKILLS AND ABILITIES:

Exceptional customer service skills and passion for serving others.
Outstanding verbal and written communication skills.
Proficiency in EPIC or similar EMR systems.
Knowledge of medical office procedures and insurance verification.
Skilled in operating phones, personal computers, software and other basic IT systems.
Proficient in Microsoft Office Suite products including Excel, Word and Outlook.
Detail-oriented with excellent organizational and time management skills.
Ability to handle sensitive information with discretion.
Positive, professional, collaborative, and adaptable attitude.

PHYSICAL AND MENTAL DEMANDS:

Ability to sit, stand, walk, bend, and stretch for extended periods
Vision must be correctable to 20/20; normal hearing required for phone communication
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

The compensation for this role includes a base pay range of $15.10-22.70, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

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Refine Your Search

front desk coordinator jobs in wheaton il

Patient Service Representative

Clinic Service Coordinator

Clinic Service Coordinator

Patient Care Coordinator

Front Desk Coordinator

Front Desk Receptionist for Dental Office

Front Desk Coordinator

Patient Service Representative - Pulmonary Medicine

Patient Service Representative - Pain ASC

Front Desk Receptionist

Dental Front Desk Receptionist/Insurance Coordinator

Patient Service Representative - Dermatology

Client Service Coordinator

Front Office Coordinator - Burr Ridge, IL

Receptionist - Front Desk Patient Coordinator

Front Desk Coordinator

Administrative Coordinator

Patient Services Representative - Urology

Front Desk Coordinator

Patient Experience Coordinator / Front Desk Coordinator

I want to receive the latest job alert for front desk coordinator in wheaton il

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