Top 1320 Program assistant Jobs in Wheaton Il

Project Assistant (CONSULTANT)
Maestro Cares Foundation —Chicago, IL
- $53,000 - $55,000 a year
- Email
- Background check
- Spanish
- Google Workspace
Quick Apply
9d
Construction Project Coordinator
Concordia Group —Carol Stream, IL
- $24 - $26 an hour
- Microsoft Outlook
- English
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Assistant Merchandising Program Manager
Emery Jensen Distribution, LLC —Oak Brook, IL
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Merchandising
6d
Real Estate Administrative Assistant
Corporate Resources, Ltd. —Saint Charles, IL
- $50,000 - $55,000 a year
- Full-time
- Background check
- Office
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
5d
Care Coordinator (Choice Program)
Premier Home Health Care Services, Inc. —Chicago, IL
- From $23 an hour
- Full-time
- Bilingual
- Spanish
- Bachelor of Science
- Disability insurance
- Health insurance
Quick Apply
Program Assistant
Community Access Naperville —Naperville, IL
- $19 - $20 an hour
- 8 hour shift
- Mentoring
- Social Work
- In-person
- Paid time off
Quick Apply
Administrative Assistant
OrganicLife —Naperville, IL
- $22 an hour
- Full-time
- Microsoft Excel
- Up to 50% travel
- Customer service
- 401(k)
Quick Apply
5d
General Office Assistant
Preferred fasteners, inc —Carol Stream, IL
- $22 - $25 an hour
- Part-time
- Computer literacy
- Office
- Organizational skills
- Flexible schedule
Quick Apply
Project Assistant
Hiffman National —Oakbrook Terrace, IL
- $60,000 - $65,000 a year
- Customer service
- Mid-level
- Driver's License
Quick Apply
11d
Administrative Assistant
Choice Manufactured Parts, Inc. —Naperville, IL
- $25 - $28 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health savings account
- Health insurance
Quick Apply
4d
Program and Event Coordinator (Special Recreation Department)
Chicago Park District —Chicago, IL
- $79,277.60 a year
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
9d
Remote Customer Onboarding Support Specialist
Spotter —Lemont, IL
- Remote
- English
- Organizational skills
- Communication skills
Quick Apply
HOUSING PROGRAM ASSISTANT
HOUSING FORWARD —Oak Park, IL
- $42,000 - $44,000 a year
- Full-time
- Research
- Office
- Ability to climb stairs
Quick Apply
Office Assistant
Apollo Home Care In.c —Downers Grove, IL
- From $15 an hour
- Part-time
- Writing skills
- Office
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
6d
Executive Assistant II-Linden Oaks Administration
Endeavor Health —Naperville, IL
- $28.47 - $42.71 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Free parking
- Wellness program
Administrative Assistant (Remote Full-Time)
MEDRINA - CORPORATE TEAM —Chicago, IL
- $23 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
13d
Administrative Assistant (IMRF-Elgible)
Hanover Park Park District —Hanover Park, IL
- $20 - $24 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
Corporate Office Assistant
TransChicago Truck Group —Elmhurst, IL
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- AD&D insurance
- Paid holidays
Quick Apply
Administrative Assistant
TOPS Products —Naperville, IL
- $25 - $35 an hour
- Part-time
- Spanish
- Google Workspace
- Inventory management
Quick Apply
Administrative Assistant
ProForm Technologies —Willowbrook, IL
- $50,000 - $60,000 a year
- Full-time
- Office
- In-person
- 2 years
- Health insurance
- Dental insurance
Quick Apply
11d

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Project Assistant (CONSULTANT)

Maestro Cares Foundation
Chicago, IL

Quick Apply

Job Details

Full-time | Contract
$53,000 - $55,000 a year
9 days ago

Qualifications

Organizing events
Spanish
Google Workspace
Teamwork
Confidential information handling
Database systems
English
Administrative experience
Attention to detail
Data entry
Productivity software
Time management

Full Job Description

PROJECT ASSISTANT (CONSULTANT)

Location: Chicago, IL (In-Office)
Engagement Type: Full-Time Consultant (1099), Initial 3-Month Contract
Reports To: Project Manager

Maestro Cares Foundation is seeking a detail-oriented, highly organized, and proactive Project Assistant to support our growing Projects Department. This role will provide day-to-day administrative, documentation, tracking, and coordination support to the Project Manager and project team as they oversee nonprofit projects across Latin America and the United States.

The ideal candidate is bilingual in English and Spanish, highly organized, comfortable managing multiple priorities, and passionate about nonprofit work. This is an excellent opportunity for an individual interested in developing experience in nonprofit project administration while contributing to MCF’s mission of improving the quality of life for disadvantaged children and communities.

SCOPE OF WORK

Project Administration & Coordination

Assist the Project Manager with the day-to-day coordination and monitoring of ongoing projects.
Maintain organized and complete project files, including agreements, budgets, reports, invoices, photos, correspondence, and supporting documentation.
Track project timelines, deadlines, deliverables, payments, reporting requirements, and outstanding action items.
Follow up with nonprofit partners to collect required reports, invoices, photos, documentation, and project updates.
Assist with reviewing partner submissions for completeness and follow up regarding missing information or supporting documentation.
Maintain project trackers, databases, calendars, and internal project management systems to ensure information is current and accurate.
Assist with gathering and organizing documentation for prospective projects and nonprofit partner due diligence.
Maintain accurate historical project records and ensure project information is appropriately filed and accessible.

Partner & Internal Coordination

Assist with communications and follow-up between MCF, nonprofit partners, vendors, and other project stakeholders.
Schedule project-related meetings and assist with preparing agendas, meeting notes, and follow-up items.
Support coordination between the Projects Department and other MCF departments, including Finance, Development, Marketing, and Leadership.
Gather and organize project information needed for internal reports, presentations, Board updates, donor communications, and other organizational needs.
Organize project photos, impact stories, statistics, milestones, and other information needed by the Marketing and Development teams.

Project Visits & Event Support

Assist with logistics for project site visits, groundbreakings, grand openings, partner meetings, and other project-related activities.
Support scheduling, itineraries, travel arrangements, materials, and other logistical needs associated with project visits and events.
Assist with collecting and organizing post-event documentation, photos, reports, and follow-up items.
Provide onsite administrative and logistical support during project-related activities as assigned.

Administrative Support

Provide general administrative support to the Project Manager and Projects Department.
Assist with data entry, document uploads, electronic file management, and recordkeeping.
Help maintain departmental calendars, trackers, templates, and standardized documentation.
Assist with special projects and other departmental needs as assigned.

QUALIFICATIONS

Required

Bachelor’s degree or equivalent combination of relevant education and experience.
Fluent in English and Spanish, both written and verbal.
Strong organizational, administrative, and follow-up skills.
Excellent attention to detail and commitment to maintaining accurate records.
Ability to manage multiple assignments, deadlines, and priorities simultaneously.
Strong written and verbal communication skills.
Proficiency in Microsoft Office and/or Google Workspace.
Comfortable learning and working with databases, project management systems, and digital file-sharing platforms.
Ability to work collaboratively with internal teams and external partners.
Professional judgment and discretion when handling confidential organizational and partner information.
Must successfully pass required background screening due to MCF’s work with youth-serving programs.

Preferred

Previous administrative, project support, nonprofit, internship, or related experience.
Familiarity with project management/collaboration platforms such as Monday.com is a plus.
Experience with Salesforce or other database/CRM systems.
Experience working or communicating with organizations or individuals throughout Latin America.
Interest in nonprofit project management, international development, construction-related projects, or community-based programs.
Willingness and ability to travel domestically and internationally as needed.

ENGAGEMENT TERMS

Location: Chicago, IL (in-office presence required)

Estimated Hours: Approximately 40 hours per week

Contract Length: Initial 3-month contract, with a performance review at the end of the term to determine potential eligibility for a permanent staff position

Compensation: Commensurate with experience

Start Date: Open

Contract Type: 1099 Professional Agreement

TO APPLY

Please send your resume and cover letter to [email protected] with the subject line: “Project Assistant”

In your email, please include three reasons why you are interested in working with Maestro Cares Foundation.

No phone inquiries, please.

ABOUT MAESTRO CARES FOUNDATION

The Maestro Cares Foundation (MCF) is a nonprofit organization founded in 2012 by international music icon Marc Anthony and entrepreneur Henry Cárdenas. The foundation's mission is to improve the quality of life of disadvantagedchildren and communities in Latin America and the United States. MCF partners with local foundations and organizations to fund sustainable projects that create safe and healthy environments for children, supporting both their developmental andacademic needs.

Thank you for your interest in joining the Maestro Cares Foundation team!

Job Types: Full-time, Contract

Pay: $53,000.00 - $55,000.00 per year

Application Question(s):

Why does the mission of improving children’s lives through infrastructure and education resonate with you personally?
How do you stay organized when managing multiple deadlines or partner communications at once?
How do you approach problem-solving and communication when you run into unexpected challenges?
Maestro Cares Foundation aims to build lasting relationships with our program partners. What strategies would you use to foster engagement and track long-term impact?

Language:

Spanish (Required)

Willingness to travel:

25% (Required)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in wheaton il

Project Assistant (CONSULTANT)

Construction Project Coordinator

Assistant Merchandising Program Manager

Real Estate Administrative Assistant

Care Coordinator (Choice Program)

Program Assistant

Administrative Assistant

General Office Assistant

Project Assistant

Administrative Assistant

Program and Event Coordinator (Special Recreation Department)

Remote Customer Onboarding Support Specialist

HOUSING PROGRAM ASSISTANT

Office Assistant

Executive Assistant II-Linden Oaks Administration

Administrative Assistant (Remote Full-Time)

Administrative Assistant (IMRF-Elgible)

Corporate Office Assistant

Administrative Assistant

Administrative Assistant

I want to receive the latest job alert for program assistant in wheaton il

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