Position Summary
This TROY Group role supports the Pasolivo division through TROY's Corporate Accounting function. The Accounting & Operations Specialist owns core divisional accounting processes ? accounts payable/receivable, inventory accuracy, materials planning, payroll-related calculations, and month-end close ? while partnering with Pasolivo operations, production, retail/tasting room leadership, sales, and TROY corporate teams to deliver accurate records, disciplined controls, and timely business insight.
Primary Objective: Maintain reliable day-to-day accounting records for Pasolivo, protect working capital, support uninterrupted operations, and provide the Corporate Controller and operating leaders with accurate, actionable financial information.
Accounts Payable & Vendor Accounting
- Process vendor invoices (PO and non-PO, expenses, freight, recurring obligations) accurately and on schedule; perform three-way matching and resolve discrepancies before payment.
- Reconcile vendor statements, AP, accrued expenses, and received-not-invoiced balances; prepare required month-end accruals and maintain audit-ready records.
Accounts Receivable & Customer Accounts
- Generate customer invoices, apply payments and deposits, and process approved credit memos and returns.
- Monitor AR aging and credit status, manage collections per TROY credit policy, and reconcile AR/customer deposits to the general ledger.
Inventory Receiving & Materials Planning
- Post inventory receipts, transfers, and adjustments in the ERP system; reconcile subledger activity and support cycle counts and physical inventory.
- Develop material requirements from forecasts, sales demand, and production schedules; monitor shortages, open POs, and slow-moving inventory, and recommend action.
Payroll Support (Commissions & Tips)
- Calculate and reconcile Pasolivo commissions and tasting room tip allocations against sales, hours, and POS data; submit accurate, approved inputs to payroll.
Reporting & Analysis
- Prepare recurring and ad-hoc analysis (sales, margin, inventory, working capital, budget-to-actual) and support budgeting, forecasting, and audit requests.
- Execute assigned close activities ? journal entries, accruals, reconciliations, and schedules ? per the close calendar.
Controls & Process Improvement
- Follow TROY accounting policies and internal controls; identify and escalate gaps or errors promptly.
- Serve as the point of contact for Pasolivo accounting, inventory, and payroll-input matters, and recommend practical process improvements.
- Bachelor's degree in accounting, finance, business, supply chain, or related field preferred, plus 3?5 years of progressively responsible accounting operations experience (or an equivalent combination of education and experience).
- Experience with inventory accounting, materials requirements planning, purchasing support, or manufacturing operations strongly preferred.
- Working knowledge of GAAP, transaction controls, three-way matching, accruals, reconciliations, and inventory flows.
- Strong Excel skills (lookups, pivot tables, data validation, large-data-set reconciliation); NetSuite or comparable ERP experience strongly preferred.
- Experience in food/beverage manufacturing, consumer products, agriculture, retail, or hospitality is a plus.
High attention to detail and ownership mindset; sound analytical judgment; professional communication; and the ability to work independently and manage competing deadlines across a geographically dispersed organization.
Independently processes routine transactions, reconciliations, and collection/planning activities within policy; payment releases, credit exceptions, write-offs, purchases, and compensation changes follow TROY's approval matrix. Success is measured by accurate, timely close deliverables, disciplined AR/vendor/inventory risk management, and audit-ready documentation.
The employee must meet recurring payroll, month-end, year-end, and inventory-count deadlines, with occasional schedule flexibility during peak periods. Duties may be modified based on business needs. TROY Group, Inc. is an equal opportunity employer.
