Top 75 facility coordinator Jobs in whippany nj

Veterinary Facilities & Inventory Coordinator
Eclipse Specialty & Emergency Pet Care —Whippany, NJ
- $26 - $38 an hour
- Weekends as needed
- Background check
- Inventory management
- Ability to walk for extended periods
- Health savings account
- Relocation assistance
Quick Apply
1d
Facility Security Coordinator
Pinkerton —Florham Park, NJ
- $75,000 a year
- Overtime
- Military
- Computer literacy
- Research
Facilities and Housing Development Coordinator
Alternatives, Inc. —Raritan, NJ
- $70,000 - $75,000 a year
- Full-time
- 18 years or older
- English
- Mid-level
- Paid training
- Paid jury duty
Quick Apply
7d
Construction Team Member
US Beverage Packers LLC —Keasbey, NJ
- From $20 an hour
- Full-time
- Construction site
- Basic math
- English
- Health insurance
- Dental insurance
Quick Apply
14d
HQ Office Coordinator – Facilities, Admin, & Executive Support
Conduent Business Services, LLC —Florham Park, NJ
- $49,680 - $62,100 a year
- Email
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Facilities Coordinator
Solix Inc —Parsippany-Troy Hills, NJ
- $23 - $30 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Disability insurance
- Health insurance
Operations & Facilities Project Coordinator
BHI, LLC —Wayne, NJ
- $32.00 - $38.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Facilities/Site Operations Manager
InfoQuest Consulting Group Inc. —Summit, NJ
- Email
- Inventory management
- Office
- Administrative experience
Facilities Coordinator
Our House, Inc. —Murray Hill, NJ
- $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
14d
Facilities Analyst II
Amentum —New Providence, NJ
- $89,440 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee stock purchase plan
- Paid holidays
Facilities Coordinator
DEPT OF YOUTH & COMM DEV SRVS —Manhattan, NY
- $62,868 - $97,593 a year
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Loan forgiveness
Facility Management Coordinator
H MART —Lyndhurst, NJ
- $55,000 - $65,000 a year
- Monday to Friday
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
I.T. Systems Facilities Coordinator
BLUPAX PHARMACEUTICALS LLC —Edison, NJ
- $50,000 - $60,000 a year
- Email
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Dental insurance
Quick Apply
Facilities Project Manager
DEPT OF YOUTH & COMM DEV SRVS —Manhattan, NY
- $62,868 - $97,593 a year
- Part-time
- Microsoft Excel
- Mid-level
- High school diploma or GED
Facilities Coordinator
Financial Times —New York, NY
- $65,000 - $70,000 a year
- Full-time
- Hospitality
- Mid-level
- Office
- Health insurance
- Parental leave
Facilities Engineer
Amentum —New Providence, NJ
- $80,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee stock purchase plan
- Paid holidays
Facilities Operations Analyst
DEPT OF YOUTH & COMM DEV SRVS —Manhattan, NY
- $34.41 - $53.42 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Chief of Facilities
LAW DEPARTMENT —Manhattan, NY
- $68,214 - $155,571 a year
- Full-time
- Office
- High school diploma or GED
- Supervising experience
- Loan forgiveness
6d
Office Manager, Operations & Facilities
Uncommon Schools —New York, NY
- $27.79 - $32.69 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- 403(b) matching
- Health savings account
Quick Apply
Space & Facilities Specialist
U.S. Court of International Trade —New York, NY
- $70,392 - $137,165 a year
- Online Application
- Research
- 3 years
- Bachelor's degree
- Commuter assistance
- Paid holidays

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facility coordinator jobs near whippany nj

Veterinary Facilities & Inventory Coordinator

Eclipse Specialty & Emergency Pet Care -
Whippany, NJ

Quick Apply

Job Details

Full-time
$26 - $38 an hour
1 day ago

Benefits

Health savings account
Relocation assistance
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Vendor relationship building
Sourcing
Teamwork
Inventory management
Facilities management
Healthcare practice inventory management
Project management
Organizational skills
Purchasing
Communication skills
Logistics planning

Full Job Description

About the Role

Are you someone who takes pride in a well-organized, smoothly running environment? Do you notice when something's off and feel compelled to fix it? Maybe it’s a shelf that needs restocking, a space that could work better, or a chair that needs replacing. If so, you might be exactly who we're looking for.

As our Facilities & Inventory Coordinator, you'll be the person who makes sure every team member has what they need to care for patients, every space is safe and welcoming, and everything inside and outside our building is well-maintained, organized, and running at its best.

This is a hands-on, highly visible role. You'll work across departments, build relationships with vendors, manage supplies, and help create a hospital environment our team and clients are proud of every single day.

What You'll Do

Inventory & Purchasing

Monitor and maintain hospital-wide inventory levels across all departments, placing orders proactively to prevent stockouts
Evaluate, purchase, and process returns for medical and hospital supplies, office and building supplies, including medications, patient diets, equipment, and specialized items
Utilize Cubex and VetSnap to track inventory, run reports, and keep things up to date
Perform regular stock evaluations, including end-of-week reviews ahead of busy weekends and holidays
Track and communicate backorders to affected team members; source substitute or emergency items as needed
Process time-sensitive supply orders to meet patient care and scheduling deadlines
Work within established budget parameters; escalate capital expenditure requests with proper documentation and approvals
Build and maintain relationships with vendor and distributor representatives to support hospital supply needs and secure best pricing
Maintain accurate item records in practice management software (Instinct), updating pricing as costs change

Facilities & Building Maintenance

Ensure all areas of the hospital, both inside and outside, are safe, clean, functional, and aesthetically maintained
Proactively identify and address maintenance needs: broken fixtures, worn furniture, damaged walls, non-functional equipment, and more
Serve as the primary contact for third-party vendors, contractors, and service providers; obtain competing estimates and coordinate repairs and services
Maintain proper signage throughout the facility’s interior and exterior, ensuring accuracy, clarity, and professional appearance
Troubleshoot facilities-related challenges quickly and resourcefully, escalating when needed
Coordinate with members of the administrative team on renovation, improvement, and expansion projects, serving as the on-site point person during active work

Organization & Environment

Proactively clean and organize all hospital areas to maximize use, comfort, safety, and efficiency
Ensure all spaces, including exam rooms, break rooms, storage areas, lobbies, and outdoor areas, are consistently well-kept and functional
Maintain an organized, labeled storage and inventory system that team members can easily navigate
Identify opportunities to improve the layout, function, or appearance of hospital spaces

Events & Guest Experience

Set up and prepare for hospital events, lunch-and-learns, and professional education sessions
Coordinate all event logistics: room arrangement, seating, catering, food and beverages, IT and audiovisual equipment, and signage
Ensure every guest-facing event creates a polished, welcoming experience for attendees and speakers alike
Assist with annual hospital events such as Tech Week, CSR Appreciation Week, and the hospital anniversary celebration

What We're Looking For

We're not looking for someone to wait to be told what needs doing. We need someone who walks in the door, sees the full picture, and gets to work. Here's what will set you up for success:

Required

1+ year in operations, inventory, facilities, or purchasing
Strong organizational skills with meticulous attention to detail
Ability to manage multiple priorities in a fast-paced environment
Clear, proactive communicator — verbal and written
Comfortable working independently and taking initiative
Physically able to lift up to 40 lbs, stand/walk for extended periods

Preferred / A Plus

Experience in a veterinary or animal care setting
Familiarity with Cubex or similar pharmacy/inventory systems
Experience with Instinct or similar practice management software
Knowledge of veterinary or medical supply terminology
Experience coordinating events or managing facilities projects
Background working with contractors, vendors, or service providers

Note: A veterinary background is not required, but this role does involve ordering hospital supplies including medications. Comfort learning medical supply terminology and following clinical ordering processes (including Cubex protocols) is essential.

Why Join Our Team

We're a 24/7 Emergency & Specialty Hospital, which means our work never stops, and neither does the need for someone who keeps everything running behind the scenes. This role matters. You'll see the direct impact of your work every day in the people around you: a team that has what it needs, a building that works the way it should, and a hospital our entire community is proud of.

We offer a collaborative, mission-driven environment where operational excellence is genuinely valued. If you're someone who thrives on variety, ownership, and making things better, this role was built for you.

Pay: $26.00 - $38.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Relocation assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

facility coordinator jobs in whippany nj

Veterinary Facilities & Inventory Coordinator

Facility Security Coordinator

Facilities and Housing Development Coordinator

Construction Team Member

HQ Office Coordinator – Facilities, Admin, & Executive Support

Facilities Coordinator

Operations & Facilities Project Coordinator

Facilities/Site Operations Manager

Facilities Coordinator

Facilities Analyst II

Facilities Coordinator

Facility Management Coordinator

I.T. Systems Facilities Coordinator

Facilities Project Manager

Facilities Coordinator

Facilities Engineer

Facilities Operations Analyst

Chief of Facilities

Office Manager, Operations & Facilities

Space & Facilities Specialist

I want to receive the latest job alert for facility coordinator in whippany nj

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