Purchasing & Admin Assistant – Brand New Plant!
Yakult USA, a leading international probiotic beverage company, is seeking a qualified Purchasing & Admin Assistant
http://www.yakultusa.com/
- 5+ years of administrative experience.
- 3+ years of purchasing / procurement experience (raw material, office supply, packaging supplies etc.)
- 1+ year of inventory experience
- Advanced EXCEL (IF, SUM, Pivot Table)
- Primarily office-based with occasional visits to the factory. Daily uniform required. Due to regular clean-room entry, no makeup, nail polish/manicures, or jewelry is permitted.
Location: White, GA (30184, Bartow County)
Industry: Beverage
Title: Factory Admin Assistant
Direct Hire/Non-Exempt
Salary: $22 – 25/hr (depends on experience)
Business Hours: Monday to Friday
1st Shift: 8:00am – 5:00pm (includes 1-hour unpaid lunch time)
Great benefits: Medical/ Dental / Vision – PPO (mostly covered by employer, 50% for family), Vacation, National Holiday, 401K matching
Summary:
The Administrative Assistant will support the factory office in general operations, performing administrative/clerical duties, and keeping inventory.
Job Description
- Prepare purchase orders for procurement of product (raw materials), services, and office supplies.
- Assist in Purchase Orders: Determine material requirements, generate and place purchase orders.
- Assist the production teams in analyzing inventory levels, reorder points, and material shortages (using Excel).
- Keep track of delivery schedules and verify receiving documents and items.
- Perform inventory control, ensuring that supplies are in stock by conducting monthly inventory.
- Answer phone lines and direct phone calls appropriately.
- Manage the front desk functions, greet and direct visitors, including factory tour visitors.
- Coordinate all office supply requests and maintain office supply room inventory.
- Organize and maintain storage and conference rooms. Keep updated schedules of conference room use.
- Maintain a clean and orderly employee meal/break room, and replenish kitchen supplies.
- Perform clerical duties, including use of e mail, word processing, and spreadsheets.
- Coordinate daily factory tours for visitors
- Coordinate new hire training for employees
- Maintain high sanitation and workplace safety standards in compliance with SQF, HACCP, FDA requirements and OSHA regulations to ensure readiness for third-party audits and regulatory inspections.
- Data entry for the production management system.
- Perform any other duties as assigned.
Perform Food Safety Duties:
- Perform common areas inspection for cleanliness
- Follow established Good Manufacturing Practices and Food Safety policies and procedures
- Provide feedback on continuous improvement opportunities.
- Ensure records are legible, clear, concise and accurate.
- Report to Management evidence of intentional or unintentional product contamination.
Job Requirements
- High school diploma or GED.
- 5+ years of administrative experience.
- 3+ years of purchasing experience
- Food/Beverage experience is preferred but not a must
- Excellent communication, interpersonal, and writing skills.
- Advanced knowledge of Microsoft Office (Word, Excel, Outlook).
- Ability to prioritize and handle multiple tasks in a fast-paced environment.
- Have flexibility as business needs change.
- Maintain excellent organization and have high attention to detail.
- Maintain discretion and handle confidential information with sensitivity.
- As the face of Yakult to visitors, maintain a reliable, pleasant and professional demeanor
- Employee may be expected to lift products and boxes typically weighing 50 pounds or less.
- The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical demands: While performing the duties of this job, the employee must possess the ability to sit in a normal seated position for extended periods of time; stand in place for long periods of time; walk; balance; bend, stoop and kneel regularly; talk or hear. This position requires the employee have the ability to have full range of upper body motion in order to occasionally lift stock. The employee may be expected to lift, move and carry records and documents typically weighing 20 pounds or less. In addition, may be expected to lift product and boxes typically weighting 50 pounds or less. Requires the ability to perform repetitive tasks for prolonged periods of time as well as fine finger and broad manual dexterity, and eye-hand-foot coordination in order to operate equipment. Work may require strenuous mental activity. Must be able to drive and have reliable transportation.
- Work environment: While performing the duties of this job, working conditions consist primarily of a temperature-controlled office environment. The noise level in the work environment is usually low to moderate.
Yakult has outsourced all the recruiting to our company for more than 10 years, and we will be doing all the initial interviews. (Ingredi, Inc.)
Please apply if you are interested and will get back to you shortly.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Can you reliably commute to White, GA (Bartow County) Monday to Friday 8:00am-5:00pm?
- Are you ok wearing uniform everyday? Due to clean-room entry, no makeup, nail polish/manicures, or jewelry is permitted.
Education:
- High school or equivalent (Required)
Experience:
- Inventory management : 1 year (Preferred)
- Purchasing raw material, supplies: 2 years (Required)
Work Location: In person
