Top 52 Administrative assistant Jobs in White Haven, Pa

Administrative Assistant - Hybrid
AllOne Health Resources Inc —Wilkes-Barre, PA
- $50,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
6d
Senior Administrative Assistant
The Michael Klein Group —Mount Pocono, PA
- $85,000 - $95,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid time off
Quick Apply
Temporary Administrative Support (Spec.Temp Steno/Clerk-Gen SG)
PPL Electric Utilities Corp. —Hazleton, PA
- $25.22 an hour
- Temporary
- Office
- Residential
- US work authorization
Administrative Coordinator
Bimbo Bakeries USA —Hazleton, PA
- $53,800 - $69,900 a year
- Weekends as needed
- Mid-level
- Bakery
- Travel
- Paid time off
- 401(k) matching
8d
Library Assistant
Penn State University —Hazleton, PA
- Part-time
- Background check
- University
- Front desk
Office Clerk/Secretary
Municipal Authority Of Hazle Township —Hazle Township, PA
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
Administrative Assistant
Commonwealth Health —Wilkes-Barre, PA
- Full-time
- Hospital
- Computer literacy
- Mid-level
Quick Apply
Administrative Assistant - West Side CTC
The Nutrition Group —Kingston, PA
- Part-time
- Administrative experience
- Criminal background check
- Data entry
- 401(k)
- Paid time off
Quick Apply
5d
Warehouse Office Support
Home Depot —Pittston, PA
- Entry level
Assistant, Clinical Administrative
The Wright Center for Graduate Medical Education —Blakeslee, PA
- Extended hours
- Bilingual
- Computer literacy
- HIPAA
- Employee discount
11d
Member Services & Administrative Coordinator
Homeowners Association —Drums, PA
- $18 an hour
- Email
- Hybrid work
- Spanish
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Heart & Vascular Institute
Geisinger —Wilkes-Barre, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health savings account
Clerical Assistant 2 Lackawanna County Assistance Office
Commonwealth of PA —Scranton, PA
- $36,831 - $54,162 a year
- Full-time
- Office
- High school diploma or GED
- Entry level
- Paid parental leave
- Paid holidays
7d
Administrative Assistant-HUD
Rp Management Inc —Hazle Township, PA
- $17 - $19 an hour
- Weekends as needed
- Mid-level
- Office
- Apartments
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
Lackawanna College —Scranton, PA
- Weekends as needed
- Microsoft Excel
- Office
- University
6d
Administrative Assistant
Wagner Wealth Management, Corp —Conyngham, PA
- $45,000 - $50,000 a year
- Full-time
- Mid-level
- Office
- US work authorization
- Health insurance
- 401(k)
Quick Apply
9d
Substitutes Administrative Assistant
Pocono Mountain School District —Swiftwater, PA
- Office
- US work authorization
- Public school
6d
Office Support Professional
Cintas —Jenkins Township, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Profit sharing
- AD&D insurance
Clinical Administrative Assistant, Behavioral Health
The Wright Center for Graduate Medical Education —Wilkes-Barre, PA
- Extended hours
- Bilingual
- Computer literacy
- HIPAA
- Employee discount
Administrative Assistant - Greensburg Center
Lackawanna College —Scranton, PA
- Inventory management
- Office
- University
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Administrative Assistant - Hybrid

AllOne Health Resources Inc -
Wilkes-Barre, PA

Quick Apply

Job Details

Full-time
$50,000 - $65,000 a year
6 days ago

Benefits

Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
AI tools proficiency
Executive administrative support
Driver's License
Errand assistance
Microsoft Teams

Full Job Description

AllOne Health is in the business of care; and service is what matters most.

As a leader in workplace behavioral health, we’ve proven that a company’s success is directly linked to the health and well-being of their employees.

By joining our team, you will make a difference in the lives of our clients and their communities. The meaningful work that we do includes counseling, providing work-life resources, wellness and more through our Employee Assistance Programs (EAP).

We are currently seeking a full-time Administrative Assistant. This is a full-time, exempt position working hybrid in our Wilkes Barre, PA office location. Relocation may be available for the right candidate.

POSITION SUMMARY:

The Administrative Assistant role will be responsible for ensuring smooth day-to-day operations, enhancing executive productivity, and maintaining exceptional organizational efficiency across multiple departments.

Salary Range: $50,000 - $65,000/year

KEY ACCOUNTABILITIES & DUTIES:

Executive Support
- Provide high-level administrative support to finance, operations, HR, and executive leadership based in our Wilkes-Barre office.
- Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics across departments.
- Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
- Assist with board-related materials, confidential documents, and sensitive communications.
- Coordinate travel arrangements, itineraries, and expense reports for executives as needed.
- Always maintain discretion and handle confidential information with absolute professionalism.
Office Administration & Operational Support
- Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
- Organize files, maintain records, and support compliance-related documentation.
- Support onboarding processes for new hires, including coordination of materials and scheduling required sessions.
- Assist with special projects, research assignments, and cross-department initiatives.
Notary & Corporate Errands
- Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.
- Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup) as necessary.
- Support executive signature processes and maintain logs for notarized or executed documents.

QUALIFICATIONS:

Required Qualifications:
- 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
- Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.
- Exceptional written and verbal communication skills.
- Highly organized with strong attention to detail and the ability to manage multiple priorities.
- Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
- Must have a reliable vehicle and a valid driver’s license.
- Running business-related errands, as needed. Mileage will be reimbursed.
- Ability to maintain strict confidentiality and professionalism.
Preferred Qualifications:
- Experience supporting multiple executives simultaneously.
- Background in healthcare, behavioral health, professional services, or corporate operations.
- Experience handling HR or finance-related administrative work.

Company Perks:

We don’t want you to wait - Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance is available
Self-Care is a top priority – We offer desirable work schedules and a generous amount of Paid Time Off
Thinking about your future? – We have a 401(k) retirement program with a company match
Of course, we know that life happens - Employee Assistance Program (EAP) benefits are available to you and your family
…and many more!

AllOne Health is an AA/EO employer and actively seeks candidates from diverse backgrounds.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

administrative assistant jobs in white haven, pa

Administrative Assistant - Hybrid

Senior Administrative Assistant

Temporary Administrative Support (Spec.Temp Steno/Clerk-Gen SG)

Administrative Coordinator

Library Assistant

Office Clerk/Secretary

Administrative Assistant

Administrative Assistant - West Side CTC

Warehouse Office Support

Assistant, Clinical Administrative

Member Services & Administrative Coordinator

Administrative Assistant - Heart & Vascular Institute

Clerical Assistant 2 Lackawanna County Assistance Office

Administrative Assistant-HUD

Administrative Assistant

Administrative Assistant

Substitutes Administrative Assistant

Office Support Professional

Clinical Administrative Assistant, Behavioral Health

Administrative Assistant - Greensburg Center

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