Top 16 Front office manager Jobs in Whitefish, Mt

Front Office Assistant
Denman Construction —Whitefish, MT
- $21 - $25 an hour
- Part-time
- Office
- Data entry
- In-person
- Health insurance
- 401(k)
Quick Apply
6d
Retail Sales Associate FT
Smart Foodservice Stores LLC —Kalispell, MT
- $13 - $21 an hour
- Overtime
- Microsoft Excel
- Merchandising
- Basic math
- Employee stock purchase plan
- Disability insurance
Account Manager
Alltech —Montana
- Weekends as needed
- Remote
- Merchandising
- Mid-level
- 3 years
- Health insurance
- Dental insurance
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Administrative Assistant
HUB International —Kalispell, MT
- Online Application
- Hybrid work
- Microsoft Outlook
- Inventory management
- Computer literacy
- Wellness program
- Paid parental leave
Night Auditor/ Front Desk Agent
Baymont Inn & Suites Whitefish —Whitefish, MT
- Overnight shift
- Hotel
- High school diploma or GED
- Math
Quick Apply
Hourly Restaurant Manager
GROUCHY GRIZZLY LLC —Whitefish, MT
- $25 an hour
- Weekends as needed
- Bar
- Sales
- Mid-level
- Wellness program
- Health savings account
Quick Apply
Regional Parts Sales Manager
Hobart Service —Kalispell, MT
- $85,000 - $110,000 a year
- Extended hours
- Microsoft Access
- 5 years
- Office
- Disability insurance
- Health insurance
Lodging Graveyard Desk/Market Clerk (Whitefish Mountain Resort)
Winter Sports Inc —Whitefish, MT
- Overtime
- Microsoft Outlook
- Merchandising
- English
Quick Apply
8d
Lodging Guest/Outside Services (Whitefish Mountain Resort)
Winter Sports Inc —Whitefish, MT
- $20 an hour
- Overtime
- Mid-level
- Microsoft Office
- Administrative experience
Quick Apply
Lodging Desk Agent (Whitefish Mountain Resort) - Winter
Winter Sports Inc —Whitefish, MT
- $18 an hour
- Overtime
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Moose Creek _ Seasonal Park Staff
Streamside Parks —West Glacier, MT
- Part-time
- Carpentry
- Merchandising
- Office
Quick Apply

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Retail Sales Associate FT
Smart Foodservice Stores LLC —Kalispell, MT
Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for…
$13 - $21 an hour
Sales Associate
Ace Hardware —Whitefish, MT
Posses a vast product knowledge of hardware related products along with a willingness to learn. Previous experience in a retail environment either in marketing,…
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Front Office Assistant

Denman Construction
Whitefish, MT

Quick Apply

Job Details

Part-time | Full-time
$21 - $25 an hour
6 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching

Qualifications

Teamwork
Internal controls
Filing
Executive administrative support
Attention to detail
Productivity software
Time management

Full Job Description

Reports to: VP Of Finance/HR and Operations Manager

Job Type: Schedule to be determined upon hiring; Part Time or Full Time with coverage between Monday-Thursday 7:45- 5:00, Friday 7:45-noon

Starting Wage: $21.00-$25.00 DOE

Who we are: Denman Construction is a hard-working, professional, family-owned & operated custom residential home builder that has operated in the Flathead Valley for over 40 years. We are continually growing and strive to provide a high level of quality and service through planning, organization and teamwork while adhering to our core values of Integrity, Humility, Care, Excellence & Commitment.

Mission: “We are devoted to creating exceptional client experiences through trusted, lifelong relationships. From design to completion and beyond, our dedicated team guides each decision with quality and integrity at every step.“

Who you are: Friendly & professional, with a strong initiative to go above and beyond for the benefit of our clients and our team

- You have a positive attitude and a strong administrative background

- You can adhere to our Core Values and understand the big picture

- You are a self-starter with a strong work ethic that enjoys working at a faster pace than average, but can also take initiative and adapt during down time

- You have prior experience in accounts payable

- You have the ability to work both independently and to assist the team

- You are very organized and have attention to detail with consistent follow-through

- You have the ability to multitask, while prioritizing responsibilities and deadlines

- You are eager to learn and grow with us, with a strong customer service-minded attitude

Who we are together: A purpose driven team, working together to provide our clients with an exceptional client experience from start to finish.

What you will do: Serve as the point person on the following responsibilities (categories in order of priority, but with % being amount of time in a day spent)

Client Experience (5%)

Maintaining a professional yet welcoming and inclusive environment

· Answering the phone and routing callers to the appropriate in-office or field employee

· Greeting walk-in clients, subcontractors and guests with a smile and assisting them as needed

General Office Admin (45%)

Maintains tidiness of the front desk, lobby, conference room and kitchen so it is presentable for guests (including coffee preparation and dishwasher loading/unloading)
Manages incoming and outgoing correspondence, including emails, mail and packages
Mail/bank/errand runs
Light data entry, filing, copying, and general office responsibilities
Manages, orders, and maintains inventory of office supplies and equipment
Oversees coordination of outside cleaning service
Assists team members with conference room scheduling and meeting setup

Financial Assistance (45%)

· Purchase order & Accounts Payable Data entry from BuilderTrend to SAGE

· Verify PO’s for accuracy to billing, research discrepancies

· Work with Project Manager’s, Vendors, Subcontractors for billing questions

· Electronic invoice collecting and uploading

· Subcontractor Lien Waiver & Insurance Tracking

· Update Accounting System with New Vendor information

· Update Charge on Account List and submit to Credit Vendors

· Update Cenex Account List and Usage Log

· Assist with Sub/Supplier check distribution and tracking list

· Assist with Vehicle Registrations & software subscriptions

· Assist with Vendor Payments by Credit Card

· Create New Client Binders

· Update Client List & Project Checklist

· Assist with document preparation for billing meetings

· Assist with client billing and copying/filing client invoices & documents

· Support VP of Finance

HR (5%)

· Employee recognition – birthdays/anniversaries

· Maintain employee phone list and distribute as updated

· Maintain new hire paperwork packets and distribute to new employees

· Assist with onboarding of new employees (paperwork, office administration)

Assist team in planning and executing company events

Additional projects and tasks as assigned by team members

Required Qualifications:

Minimum 3 years of Administrative Experience
Strong organizational and planning skills
Solid skills in enforcing internal controls and procedures
Excellent communication (verbal & written) skills with solid documentation
Proficient in MS Office and ability to become familiar with new software and office equipment
Proven office administrative experience
Knowledge of office responsibilities, systems, and procedures
Excellent time management skills and ability to multitask and prioritize responsibilities
Strong attention to detail and problem solving skills

Pay: $21.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

front office manager jobs in whitefish, mt

Front Office Assistant

Retail Sales Associate FT

Account Manager

Administrative Assistant

Night Auditor/ Front Desk Agent

Hourly Restaurant Manager

Regional Parts Sales Manager

Lodging Graveyard Desk/Market Clerk (Whitefish Mountain Resort)

Lodging Guest/Outside Services (Whitefish Mountain Resort)

Lodging Desk Agent (Whitefish Mountain Resort) - Winter

Moose Creek _ Seasonal Park Staff

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