Top 108 Office specialist Jobs in Whittier, Ca

Office Specialist Senior, Contracts Admin & Mtls Mgmt
OCTA —Orange, CA
- $29.89 - $41.13 an hour
- Full-time
- Office
- High school diploma or GED
- Continuous improvement
Front Office Specialist
Encore Wellness —Whittier, CA
- $17 - $18 an hour
- Part-time
- Spanish
- Computer literacy
- US work authorization
Quick Apply
Administrative Specialist
UCLA —Los Angeles, CA
- $32.20 - $51.36 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Mid-level
2d
Administrative Specialist II (Part-Time)
Mt. San Antonio College —Walnut, CA
- Part-time
- Word processing
- Writing skills
- English
Mortuary Office Specialist
Rose Hills —Whittier, CA
- $20.00 - $24.50 an hour
- Overtime
- Bilingual
- Background check
- Clean driving record
- Health savings account
- AD&D insurance
Quick Apply
Administrative Specialist
DLA Piper —Los Angeles, CA
- $34.09 - $44.32 an hour
- Overtime
- Hybrid work
- Writing skills
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Support Professional
Cintas —Santa Fe Springs, CA
- $19.84 - $25.01 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- AD&D insurance
13d
Client Service Specialist
John Stokes Financial —Irvine, CA
- $30 - $38 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
AI Systems Specialist & Front Office Manager at Production Studio
Hubble Studio —Los Angeles, CA
- $20 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- System design
Quick Apply
10d
Administrative/Accounting Specialist-Japanese Bilingual
PASONA N A, INC. —Torrance, CA
- $70,000 - $75,000 a year
- Full-time
- Office
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Imaging Administrative Specialist - Part-Time - 8-Hour Night Shift
Cedars-Sinai —Los Angeles, CA
- $33.50 - $34.49 an hour
- 8 hour shift
- Mid-level
- Windows
- Administrative experience
Property Administrative Specialist
Marriott International, Inc —Los Angeles, CA
- $30.22 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
Business Office Specialist I - PRN
Keck Medicine of USC Imaging Ctr - Pasadena, CA —Pasadena, CA
- $25 - $30 an hour
- PRN
- Inventory management
- High school diploma or GED
- Clinic
Quick Apply
Customer Support Specialist, Pay Run Management
Rippling —Los Angeles, CA
- $22.19 - $23.49 an hour
- Full-time
- Remote
- Mid-level
- Office
- Bachelor's degree
Front Desk Specialist
Saban Community Clinic —Los Angeles, CA
- $23.50 - $25.00 an hour
- Background check
- High school diploma or GED
- Clinic
- 403(b) matching
- Paid holidays
Quick Apply
Administrative Specialist - Substitute
Glendale Community College —Glendale, CA
- $31.28 an hour
- Online Application
- 5 years
- Word processing
- Basic math
- AD&D insurance
- Disability insurance
Customer Support Specialist, Compliance
Rippling —Los Angeles, CA
- $22.19 - $23.49 an hour
- Full-time
- Remote
- HIPAA
- English
- Mid-level
- Dental insurance
Administrative Support Specialist
Olea Kiosks Inc. —Cerritos, CA
- $47,840 - $52,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
3d
Customer Support Specialist, Global Payroll
Rippling —Los Angeles, CA
- $22.19 - $23.49 an hour
- Full-time
- Remote
- English
- Mid-level
- Office
Mail and Office Services Specialist
Ricoh —Los Angeles, CA
- Overtime
- Computer literacy
- Mid-level
- High school diploma or GED

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Office Specialist Senior, Contracts Admin & Mtls Mgmt

OCTA -
Orange, CA

Apply Now

Job Details

Full-time
$29.89 - $41.13 an hour

Qualifications

Customer communication
High school diploma or GED
Clerical experience

Full Job Description

Job Description

Senior Office Specialist

Under minimal supervision, performs a variety of complex clerical, secretarial, and administrative duties in support of assigned department functions. This position provides high-level administrative support, coordinates critical departmental processes, prepares a variety of documents and reports, and serves as a key liaison between staff, management, vendors, and the public to ensure efficient departmental operations.

This is a non-exempt position in salary grade 155: Min – $29.89 | Mid – $35.51 Max – $41.13/hour. The starting salary will be within this range based on qualifications.

This posting will remain open until a candidate is selected.

What You'll Do

Provide advanced clerical, secretarial, and administrative support to assigned departments and programs.
Coordinate board and committee calendars, process board reports, prepare meeting materials, and distribute final staff reports.
Assist with procurement and contract administration activities, including reference checks, report preparation, and document coordination.
Prepare, proofread, and format a variety of correspondence, reports, contracts, agreements, agendas, minutes, presentations, charts, and other business documents.
Maintain databases, electronic records, filing systems, and departmental documentation to ensure accessibility and accuracy.
Coordinate public records requests, including research, document preparation, tracking, and response activities.
Manage records retention and document control processes, including incoming and outgoing correspondence.
Schedule meetings, conferences, training sessions, travel arrangements, and department facilities.
Serve as a point of contact for internal and external stakeholders, responding to inquiries and providing information regarding departmental procedures and services.
Coordinate signature routing and execution of legal agreements and other official documents.
Perform quality assurance reviews of reports, evaluation materials, and supporting documentation.
Support special projects and department initiatives as assigned.

What We're Looking For

Strong administrative, organizational, and project coordination skills.
Excellent written and verbal communication abilities with exceptional attention to detail.
Ability to prepare, proofread, and manage complex business documents and reports.
Experience coordinating meetings, calendars, records management, and document control processes.
Strong customer service skills with the ability to interact professionally with employees, vendors, executive leadership, and the public.
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
Proficiency with Microsoft Office applications and database systems.
Strong problem-solving skills, initiative, and commitment to continuous improvement.

Minimum Qualifications:

High school diploma or equivalent.
Minimum five (5) years of increasingly responsible clerical, administrative, or office support experience, preferably within a specialized functional area or any equivalent combination of education and experience.
Related education is desirable.

Why You'll Love It Here

Play a key role in supporting important agency programs and initiatives.
Work alongside dedicated professionals in a collaborative and customer-focused environment.
Gain exposure to executive-level processes, board activities, procurement, contracts, and public administration.
Opportunity to contribute to process improvements and special projects that support agency success.
Build a rewarding career with an organization committed to serving Orange County communities.

Join a team where innovation, integrity, and strategic thinking are valued.
Apply now to help shape the future of OCTA’s programs.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.

Apply Now

Refine Your Search

office specialist jobs in whittier, ca

Office Specialist Senior, Contracts Admin & Mtls Mgmt

Front Office Specialist

Administrative Specialist

Administrative Specialist II (Part-Time)

Mortuary Office Specialist

Administrative Specialist

Administrative Support Professional

Client Service Specialist

AI Systems Specialist & Front Office Manager at Production Studio

Administrative/Accounting Specialist-Japanese Bilingual

Imaging Administrative Specialist - Part-Time - 8-Hour Night Shift

Property Administrative Specialist

Business Office Specialist I - PRN

Customer Support Specialist, Pay Run Management

Front Desk Specialist

Administrative Specialist - Substitute

Customer Support Specialist, Compliance

Administrative Support Specialist

Customer Support Specialist, Global Payroll

Mail and Office Services Specialist

I want to receive the latest job alert for office specialist in whittier, ca

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