Manager, Practice Administrator
US Heart & Vascular —Wichita, KS
- Full-time
- Mid-level
- Clinic
- Analysis skills

Check out these similar jobs

Based on your search for practice administrator jobs.

Manager, Practice Administrator
US Heart & Vascular —Wichita, KS
Support implementation and optimization of patient access technologies such as digital intake tools, self-check-in solutions, and patient engagement platforms.
Senior Architect / Senior Project Manager - Hotel and Hospitality Experience
LK Architecture —Wichita, KS
Assist in planning and design of hospitality environments including hotels, resorts, and mixed-use developments. 5–10 years of experience.
Quick Apply

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Practice Administrator - Anesthesia Services
OhioHealth —Columbus, OH
Daily Operational Management Human Resource responsibilities to include but not limited to hiring, evaluating and providing annual performance evaluations to…
12d
Physician Practice Administrator
OhioHealth —Columbus, OH
Daily Operational Management Human Resource responsibilities to include but not limited to hiring, evaluating and providing annual performance evaluations to…
12d

Show more jobs in cities nearby

I want to receive the latest job alert for practice administrator in wichita, ks

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

practice administrator jobs near wichita, ks

Practice Administrator jobs in Florida

Therapist Private Group Practice jobs in Portland, OR

Practice Administrator jobs in Greenbrae, CA

Amft Therapist Group Practice jobs in Los Angeles, CA

Rn Transition In Practice Training Program jobs in California

Practice Administrator jobs in Scottsdale, AZ

Practice Manager jobs in Winston Salem, NC

Practice Administrator jobs in Portland, OR

Manager, Practice Administrator

US Heart & Vascular -
Wichita, KS

Apply Now

Job Details

Full-time

Qualifications

Patient scheduling systems
Trend analysis
Business operations
Cross-functional communication

Full Job Description

US Heart and Vascular is needing a Practice Administrator Manager to join our team at Heartland Cardiology in Wichita KS.

Position Summary

The Practice Administrator is responsible for improving patient access, optimizing provider scheduling, and ensuring efficient clinic throughput across the cardiology practice. This role monitors scheduling performance, referral conversion, and clinic capacity to identify opportunities that improve patient access, provider productivity, and overall operational efficiency.
The Practice Administrator also provides operational oversight of patient access workflows, including front-end clinic processes such as patient check-in and arrival management, with the goal of improving patient satisfaction, reducing wait times, and supporting efficient clinic flow.
This role works closely with Patient Access leadership, clinic managers, and providers to proactively address access barriers, streamline workflows, and implement operational improvements that enhance both the patient experience and practice performance.

Key Responsibilities – Scheduling & Access Optimization

Monitor provider schedules to identify gaps, underutilization, and access barriers.
Track key access metrics including third next available appointment, schedule utilization, no-show rates, same-day cancellations, and new patient access.
Identify opportunities to improve template design and appointment distribution.
Recommend scheduling adjustments to improve provider productivity and patient access.
Analyze provider supply versus patient demand and recommend adjustments to scheduling models and clinic coverage when appropriate.

Referral Management Oversight

Identify delays in authorization or scheduling processes that may impact patient access.
Escalate urgent or time-sensitive referrals when necessary.
Track referral conversion rates and identify referral leakage.

Clinic Throughput Monitoring

Review daily clinic schedules to anticipate capacity issues and potential bottlenecks.
Support clinic teams in addressing scheduling constraints that impact clinic flow.
Identify operational issues affecting clinic throughput and patient experience.
Assist leadership in managing clinic capacity across providers and locations.
Recommend workflow improvements that support efficient patient movement through the clinic.

Patient Access Operations Oversight

Provide operational oversight of patient access functions with a focus on improving the front-end patient experience.
Evaluate patient check-in and arrival workflows to identify inefficiencies, delays, or barriers impacting patient satisfaction and clinic throughput.
Partner with Patient Access leadership and clinic managers to streamline check-in workflows and reduce patient wait times.
Monitor performance indicators related to patient arrival, registration accuracy, and clinic flow.
Identify opportunities to improve the patient arrival experience through workflow redesign, process improvements, and technology optimization.
Support implementation and optimization of patient access technologies such as digital intake tools, self-check-in solutions, and patient engagement platforms.
Ensure front-end operational workflows align with clinic throughput goals and support efficient provider schedules.

Medical Records Oversight

Provide operational oversight of medical records workflows to ensure timely, accurate, and compliant management of patient documentation.
Monitor processes related to record requests, document scanning, chart completion, and release of information to ensure efficiency and regulatory compliance.
Identify workflow inefficiencies in record management processes and implement improvements that enhance turnaround times and reduce administrative burden.
Monitor key performance indicators related to record processing times, chart completion, and release of information requests.
Assist leadership in addressing operational issues related to documentation workflows that may impact patient care, compliance, or revenue cycle performance.

Reporting & Data Analysis

Develop and maintain access and throughput reports for operational leadership.
Provide weekly and monthly reporting on scheduling performance and patient access trends.
Support operational planning with data-driven insights.
Monitor dashboards and system reports to identify performance gaps.
Analyze data related to scheduling utilization, referral conversion, clinic throughput, and patient access.

Process Improvement

Collaborate with Patient Access and Operations leadership to improve workflows that impact patient access and clinic efficiency.
Identify opportunities to streamline scheduling, referral management, and patient arrival processes.
Support initiatives that improve patient access, reduce scheduling delays, and enhance the patient experience.
Assist with implementation of scheduling standards and operational best practices across clinic locations.

Requirements: Qualifications – Education

Bachelor’s degree preferred in healthcare administration, business, or related field.

Qualifications – Experience

2–5 years of experience in healthcare operations or patient access.
Experience working in a specialty practice environment (cardiology preferred).
Experience with EHR scheduling systems and operational reporting tools.

Skills

Strong analytical and problem-solving abilities.
Advanced understanding of scheduling workflows and patient access operations.
Ability to interpret operational data and identify trends.
Strong communication and collaboration skills.
Highly organized with strong attention to detail.

Wichita, KS: Wichita is affordable, with a strong job market in aerospace, healthcare, and manufacturing. The cost of living is low, making homeownership easier. It has a growing arts scene, great schools, and plenty of parks. With urban perks and small-town charm, Wichita is a great place to live.

Step into a meaningful role that combines advanced cardiology practice with patient-centered care. Apply today to become part of a premier cardiology practice that values both professional growth and excellence in heart health. Contact Lisa Malone at [email protected] or at 972-391-2025

Apply Now

Refine Your Search

practice administrator jobs in wichita, ks