Top 136 unit secretary Jobs in wildomar ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Dental Front Office/ Insurance Coordinator
Alicia Dentistry —Mission Viejo, CA
- $24 - $29 an hour
- Full-time
- Background check
- CPR Certification
- Dental office
- Paid holidays
- Health insurance
Quick Apply
Dental Front Office / Treatment Coordinator - Endodontic Specialty Practice in San Clemente, CA
South Orange County Endodontics —San Clemente, CA
- $26 - $34 an hour
- Part-time
- Dental office
- Organizational skills
- In-person
- Paid time off
- Flexible schedule
Quick Apply
Front Desk Medical Receptionist
Advanced Physical Therapy of Laguna Viejo —Mission Viejo, CA
- $19 - $22 an hour
- Full-time
- Customer service
- Medical office experience
- English
- 401(k)
- Paid time off
Quick Apply
Patient Service Representative
Riverside Dental Group And Dental Associate offices —Corona, CA
- $18 - $24 an hour
- Full-time
- Dental office
- Working with children
- Children
- Health insurance
- 401(k)
Quick Apply
3d
Unit Secretary Med/Surg/Tele - Full Time - EVENING
Inland Valley Medical Center —Wildomar, CA
- $21.00 - $30.38 an hour
- Full-time
- Acute care
- Hospital
- BLS Certification
- Health insurance
- Dental insurance
Front Office Assistant
All Star Physical Therapy —Lake Elsinore, CA
- $18 - $20 an hour
- Part-time
- HIPAA
- High school diploma or GED
- Clinic
Scheduler
Desert Oasis Healthcare —Temecula, CA
- $21.81 - $27.08 an hour
- Full-time
- Writing skills
- Medical office experience
- High school diploma or GED
Unit Secretary, Med Surg Part-time Days
KPC GLOBAL MEDICAL CENTERS INC. —Menifee, CA
- $23.00 - $26.95 an hour
- Part-time
- Hospital
- BLS Certification
- Mid-level
Quick Apply
Surgery Coordinator
Acuity Eye Group —Murrieta, CA
- $22 - $25 an hour
- Microsoft Word
- Surgery
- High school
Quick Apply
Front Desk Receptionist
Hoyt Dental —Murrieta, CA
- $20 - $30 an hour
- Full-time
- Bilingual
- Inventory management
- Computer literacy
Quick Apply
1d
EXPERIENCED Front Office Medical Assistant
Murrieta Valley Surgery Associates —Wildomar, CA
- $18 an hour
- Full-time
- Surgery
- HIPAA
- Clinic
- Health insurance
- Dental insurance
Quick Apply
9d
Front Office Coordinator
Mindpath Health —Temecula, CA
- $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Front Office Clerk
United Surgery Center —Temecula, CA
- $21 - $23 an hour
- Full-time
- Background check
- Spanish
- English
Quick Apply
Clinical Care Coordinator (Scheduler)
Cardinal Health —Murrieta, CA
- $21.00 - $30.20 an hour
- Background check
- Spanish
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
14d
Registration Coordinator 1
Rancho Health MSO, Inc —Menifee, CA
- $23 - $25 an hour
- Full-time
- Spanish
- High school diploma or GED
- US work authorization
- AD&D insurance
- Paid holidays
Quick Apply
Receptionist
Sonrava Health —Lake Elsinore, CA
- $17 - $20 an hour
- Full-time
- Dental office
- Cleaning
- Marketing
- Health insurance
- Dental insurance
Front Desk Representative
Arrowhead Orthopaedics —Murrieta, CA
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
2d
Front Desk & Patient Engagement Coordinator
BFF Medical Wellness Clinic —Temecula, CA
- $21 - $26 an hour
- Clinic
- Entry level
Quick Apply
Dental Receptionist
Blooming Family Dental —Murrieta, CA
- $18 - $21 an hour
- Part-time
- Dental office
- In-person
- 1 year
- Employee discount
- Retirement plan
Quick Apply
14d

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unit secretary jobs near wildomar ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Confidential
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Qualifications

Customer communication
Patient scheduling systems
Microsoft Excel
HIPAA compliance
Electronic health records (EHR) management
Client rapport building
Opportunity Management
HIPAA
Social media platforms
Medical administrative support
Attention to detail
Organizational skills
Client acquisition
Clerical experience
Productivity software
Clinical confidentiality policies
Closing sales leads
Customer interaction during outreach
Marketing

Full Job Description

Job Title: Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Overview:
We are currently seeking a highly experienced, polished, and dynamic Front Desk Coordinator/Administrative Assistant to join our team a high end practice. This role supports integrated service lines including Plastic Surgery and Medical Aesthetics —and is the first point of contact in the patient journey across all verticals. This position plays a critical role in shaping the patient experience from initial inquiry through scheduling, consultation, and follow-up. The ideal candidate is not only operationally strong but also sales-minded, detail-oriented, and highly personable. A naturally bubbly, warm, and engaging personality is non-negotiable, as this role sets the tone for every patient interaction.

Candidates must be exceptionally organized, able to multitask across multiple service lines, and committed to following structured outreach and communication protocols with precision. Experience in a medical spa or aesthetics environment is highly valued and considered a strong advantage, but candidates with overall customer service, plastic surgery or high end concierge backgrounds will also be strongly considered.

Key Responsibilities: Patient Experience & Front Desk Operations

Serve as the first point of contact for patients across all service lines, delivering a consistently warm, polished, and high-energy experience.
Manage incoming inquiries with a strong sales mindset, confidently guiding patients to the appropriate service line and converting leads into booked consultations.
Schedule, confirm, and coordinate appointments across multiple providers and specialties, ensuring optimal patient flow.
Execute structured outreach protocols (calls, texts, emails) with meticulous attention to detail to convert leads, reduce no-shows, and maximize bookings.
Maintain a clean, organized, and elevated front desk environment reflective of a premium, multi-service practice.

Sales & Patient Journey Ownership

Actively contribute to revenue growth by converting inquiries into consultations and treatments across all departments.
Educate patients on surgical procedures, aesthetic treatments, and wellness services, including memberships and packages.
Identify opportunities for upselling and cross-selling between plastic surgery, aesthetics, and wellness offerings.
Build and maintain strong patient relationships to drive retention and lifetime value.
Track, manage, and follow up on all leads, consultations, and pending bookings with consistency and accuracy.
Meet and exceed individual and team sales targets.

Administrative & Clinical Support

Accurately input and manage patient information, medical histories, and treatment plans within the EMR system.
Assist providers across all service lines with patient flow, consultations, and treatments as needed.
Perform administrative tasks including filing, data entry, scanning, and inventory/office supply management.
Support the office manager and leadership team with operational and administrative needs.

Requirements:

Proven experience in a front desk, administrative, or patient coordinator role in a high-volume clinic, medical spa, plastic surgery practice, or hospitality industry organization.
Medspa/aesthetics experience is a strong advantage, particularly for candidates familiar with cosmetic treatments and patient conversion.
Demonstrated ability or comfort with sales, lead conversion, and client engagement.
A naturally bubbly, outgoing, and personable demeanor—this is essential to success in the role.
Exceptional attention to detail and ability to consistently follow structured systems and outreach protocols.
Strong organizational skills with the ability to multitask across multiple service lines in a fast-paced environment.
Proficiency with EMR systems and general computer platforms.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic marketing principles.
Tech-savvy with working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of plastic surgery procedures, aesthetic treatments, or wellness/functional medicine services is highly preferred.
Ability to maintain strict confidentiality and adhere to HIPAA guidelines.
Flexibility to work occasional evenings and weekends as needed.

Why Join Us?
This is an opportunity to be part of a high-performing, growth-oriented, multi-specialty practice where patient experience and results are paramount. You will play a key role in both operational success and revenue growth while helping patients navigate and access a full spectrum of aesthetics and surgical services.

How to Apply:
Please submit your resume, cover letter, and any relevant supporting materials in response to this posting. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.

Pay: $20.00 - $25.00 per hour

Work Location: In person

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Refine Your Search

unit secretary jobs in wildomar ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

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Dental Front Office / Treatment Coordinator - Endodontic Specialty Practice in San Clemente, CA

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