Top 15 Event coordinator Jobs in Williamsburg Va

Institutional Events Coordinator
Virginia Institute of Marine Science —Gloucester Point, VA
- $54,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Events and Office Coordinator
William & Mary —Williamsburg, VA
- $40,000 - $45,000 a year
- Weekends as needed
- Background check
- Research
- Mid-level
Conference Planner
Civility Management Solutions —Hampton, VA
- $45,000 - $55,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- Research
Quick Apply
Associate Director for Events & Operations
William & Mary —Williamsburg, VA
- Up to $63,000 a year
- Weekends as needed
- Background check
- Customer service
- ERP systems
- Health insurance
- Dental insurance
Event Coordinator
County Grill & Smokehouse —Yorktown, VA
- $22 - $25 an hour
- Part-time
- Mid-level
- Office
- Organizational skills
Quick Apply
10d
Wedding Sales Manager $50,000.00 - $63,000.00
Kingsmill Resort —Williamsburg, VA
- $50,000 - $63,000 a year
- Customer service
- Mid-level
- Bachelor's degree
Quick Apply
Lead Marketing Event Supervisor
Vacatia —Williamsburg, VA
- Weekends as needed
- Remote
- Mid-level
- Travel
- Communication skills
- Travel reimbursement
- Paid training
Quick Apply
Event Sales Manager
MISSION BBQ —Newport News, VA
- $16 - $20 an hour
- Part-time
- Hospitality
- Data entry
- In-person
- Health insurance
- Dental insurance
Quick Apply
4d
Event and Program Coordinator
Virginia Living Museum —Newport News, VA
- $16 an hour
- Weekends as needed
- Sales
- Mid-level
- Organizational skills
- Paid holidays
- Disability insurance
6d
Convention Services Manager OEM/HM
Newport News Marriott at City Center —Newport News, VA
- $55,000 - $58,000 a year
- Full-time
- Mid-level
- 3 years
- Hotel
Quick Apply

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Institutional Events Coordinator
Virginia Institute of Marine Science —Gloucester Point, VA
Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
$54,000 - $64,000 a year
Events and Office Coordinator
William & Mary —Williamsburg, VA
Understanding of graphic design, web design, video editing, or other collateral production. The Events and Office Coordinator assists with the planning and…
$40,000 - $45,000 a year

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Entry Level Event Coordinator
Infin Moving —Columbus, OH
Coordinate with drivers and field teams to support daily operations. Basic computer and data entry skills. Monitor project progress and assist with resolving…
$20 - $29 an hour
Quick Apply
8d
Front of the House Manager/Team Lead and Event Coordinator
Windy Knoll Holdings LLC —Springfield, OH
Ensure event spaces are properly set and ready before guests arrive. Windy Knoll Golf Club is an 18-hole public golf course in Springfield, Ohio featuring *The…
$25 - $60 an hour
Quick Apply
3d

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event coordinator jobs near williamsburg va

Institutional Events Coordinator

Virginia Institute of Marine Science -
Gloucester Point, VA

Apply Now

Job Details

Full-time
$54,000 - $64,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Employee relationship building
Video conferencing software
Managing projects
Project planning phase
Stakeholder relationship building
Video conferencing systems operation

Full Job Description

https://williammary.wd12.myworkdayjobs.com/WM/job/Posting-Location

-VIMS-Gloucester/Institutional-Events-Coordinator_JR101783

Gloucester Point, Virginia, United States

Virginia Institute of Marine Science

Virginia Institute of Marine Science

Job Requisition:

JR101783 Institutional Events Coordinator (Open)

Job Posting Title:

Institutional Events Coordinator

Department:

CC00810 VIMS1 | DEAN | Office of the Dean and Director

Job Family:

Staff - Public Relations

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Virginia Institute of Marine Science

Primary Job Posting Location:

Posting Location - VIMS Gloucester

Job Description Summary:

The mission of William & Mary’s Batten School of Coastal & Marine Sciences & Virginia Institute of Marine Science (VIMS) is to seek and broadly communicate knowledge in marine and coastal science to the Commonwealth of Virginia, the nation, and the world through research, education, and advisory service. The Batten School & VIMS make seminal advances in understanding coastal and marine systems through research and discovery, translate research findings into practical solutions to complex issues of societal importance, and provide new generations of researchers, educators, problem solvers, and managers with an education of unsurpassed quality.

Job Description:

The Dean & Director’s office provides leadership to the Batten School & VIMS in the pursuit of excellence in the academic, research, and advisory mission of the Institute. The goal of the office is to provide an open, respectful, and welcoming environment and timely responses to the administrative needs of internal and external stakeholders.

Reporting to the Chief of Staff, the Institutional Events Coordinator partners with units across the institute—including the Dean & Director’s Office, Advancement, and Academic Affairs—to plan and execute strategic and special events.

Key Responsibilities

The Institutional Events Coordinator manages all aspects of event planning, including:

Developing event goals, objectives, and briefing materials for senior leaders
Managing timelines, deliverables, and project plans
Coordinating vendors and external partners
Overseeing event logistics and on-site execution
Managing event setup and breakdown
Coordinating staff and event support teams

This position will also manage campus space reservations and daily event setups, assisting with room reservations and coordinating with facilities and housekeeping staff regarding meeting and event setups for daily activities across the institute. They will serve as the point of contact for internal and external customers needing to reserve meeting space and short-term visitor housing on the VIMS campus and will develop and enforce policies and procedures to guide institutional facility use.

The role requires creativity, navigating independently, strong project management skills, attention to detail, and the ability to collaborate with diverse stakeholders.

Required Qualifications:

Education

Bachelor’s degree or equivalent combination of education and experience

Competencies

Ability to work independently, take initiative, and solve problems proactively
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Strong interpersonal and relationship-building skills
Sound judgment and decision-making ability
Proficiency in Microsoft Office (Outlook, Excel, Word) and virtual platforms (e.g., Zoom)
Ability to remain calm under pressure and adapt in a fast-paced environment

Experience

Extensive experience managing events from planning through execution and wrap-up
Experience working collaboratively to deliver projects or events

Preferred Qualifications

Experience supporting events involving senior leaders, donors, or VIPs
Experience developing project management tools, templates, or workflows

Salary: $54,000-$64,000 commensurate with experience

Review Date: 9-4-2026

Core Duties and Responsibilities

1. Institutional Event Planning, Management, and Execution (50%)

Define event scope, objectives, audience, and timelines with stakeholders
Track progress using project management tools
Monitor timelines and follow up on deliverables
Develop and maintain planning documents and workflows
Coordinate logistics, including:
Space, vehicle, and vessel reservations
Vendor coordination
Event setup and breakdown
Manage event materials (signage, nametags, printed items, etc.)
Track registrations and RSVPs
Develop run-of-show documents and briefing materials
Lead planning, briefing, and debrief meetings
Manage event communications (invitations, reminders, registration pages)
Ensure compliance with institutional policies and procurement procedures

2. Campus Space Reservations & Daily Event Operations (40%)

Administer the event management system:
Troubleshoot issues with IT support
Assist users with system questions
Generate reports as needed
Coordinate daily reservations and event setups:
Work with facilities, housekeeping, and finance
Ensure accurate setup and billing
Serve as the primary point of contact for:
Space reservations
Visitor housing
Event setup requests
Develop and enforce policies and best practices for facility use

3. Other Duties (10%)

Support projects and initiatives within the Dean & Director’s Office
Assist with institutional activities as needed

Additional Job Description:

Job Profile:

JP0390 - Events Coordinator II - Exempt - Salary - S09

Qualifications:

Compensation Grade:

S09

Recruiting Start Date:

2026-08-17

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Probationary Period Notice: Individuals selected for full-time staff positions will be required to complete a twelve (12) month probationary period in accordance with university policy.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Apply Now

Refine Your Search

event coordinator jobs in williamsburg va

Institutional Events Coordinator

Events and Office Coordinator

Conference Planner

Associate Director for Events & Operations

Event Coordinator

Wedding Sales Manager $50,000.00 - $63,000.00

Lead Marketing Event Supervisor

Event Sales Manager

Event and Program Coordinator

Convention Services Manager OEM/HM

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