PJW Restaurant Group is now hiring a Facilities & Construction Coordinator in Westmont, NJ!!
Reports To: Director of Facilities & Construction
Job Type: Full-Time, Non-Exempt
Position Overview
We are seeking a highly organized, detail-oriented, and tech-savvy Facilities & Construction Coordinator to support the operational and administrative functions of our 33-unit, multi-state restaurant portfolio. This role serves as the central hub for facilities maintenance, vendor management, construction support, and capital expenditure (CapEx) tracking.
The ideal candidate will be the internal "super-user" of our Computerized Maintenance Management System (CMMS), helping ensure facilities issues are triaged, assigned, tracked, and resolved efficiently. You will act as a key liaison between restaurant General Managers, external vendors, contractors, and the Director of Facilities & Construction, driving accountability, communication, and operational excellence across the organization.
This position is ideal for a proactive professional who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about supporting restaurant operations through strong organization, data management, and service-oriented execution.
Key Responsibilities
- CMMS Administration & Work Order Management
- Serve as the primary administrator and subject matter expert for the company's CMMS platform.
- Ensure the system keeps accurate work order records, asset information, service histories, and preventive maintenance schedules.
- Work with Ecotrak Facilitator to monitor open work orders, ensuring timely triage and prioritization. Follow up with vendors and restaurant teams to ensure timely resolution.
- Generate reports and analytics related to service trends, response times, costs, and recurring issues.
Vendor Management & Compliance
- Assist with vendor onboarding, insurance certificate collection, licensing verification, and compliance documentation.
- Maintain vendor databases, contracts, and service agreements.
- Monitor vendor performance and service-level expectations.
- Support bid collection and proposal analysis for maintenance and capital projects.
Financial Administration & Invoice Management
- Review Facilities-related invoices. Reconcile for accuracy, completion and alignment with estimates. Partner with Accounting on appropriate coding and any related questions.
- Partner with Finance on tracking of all R&M and Facilities-related CAPEX spending as well as future planning and budgeting
Construction & Permitting Support
- Provide administrative support for restaurant remodels, relocations, new store development, and capital improvement projects.
- Assist with permitting applications, documentation, inspections, and regulatory requirements.
- Coordinate communication among landlords, contractors, architects, consultants, and local municipalities.
- Maintain project schedules, contracts, drawings, and construction files.
- Track project milestones, deadlines, and budgets.
Reporting & Administrative Support
- Partner with Finance on dashboards and KPIs related to Facilities spending, performance, trends, budget utilization, and project statuses
- Maintain organized digital and physical records for facilities and construction activities.
- Identify opportunities to improve processes, workflows, and system utilization.
Communication & Cross-Functional Coordination
- Facilitate communication between operations, facilities, finance, and external partners.
- Ensure stakeholders receive timely updates on service requests, project status, and critical issues.
- Deliver a high level of customer service while balancing multiple priorities and deadlines.
Qualifications
Required
- Minimum 2 years of experience in facilities coordination, maintenance administration, construction administration, property management, restaurant support services, or a related field.
- Experience managing work orders, service vendors, invoices, or project administration.
- Strong proficiency with Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint.
- Experience working with CMMS, facilities management software, or related platforms.
- Excellent written and verbal communication skills.
- Strong organizational skills with exceptional attention to detail.
- Demonstrated ability to prioritize multiple projects and deadlines in a fast-paced environment.
Preferred
- Experience supporting multi-unit restaurant, retail, hospitality, or commercial facilities operations.
- Familiarity with permitting, construction project coordination, or capital project administration.
- Experience with budget tracking, invoice processing, and financial reporting.
- Knowledge of facilities maintenance terminology, vendor management practices, and building systems.
Key Competencies
- Organization and Time Management
- Communication and Relationship Building
- Customer Service Orientation
- Problem Solving and Critical Thinking
- Technical Aptitude and Systems Proficiency
- Project Coordination
- Financial Acumen
- Attention to Detail
- Accountability and Follow-Through
- Adaptability and Continuous Improvement
Physical & Work Environment Requirements
- Primarily office-based work with extensive computer usage.
- Occasional travel to restaurant locations, project sites, or vendor meetings may be required.
- Ability to sit, stand, and work at a computer for extended periods.
- Ability to lift up to 20 pounds occasionally.
Why Join Us?
Join a growing restaurant organization where you'll play a critical role in supporting the facilities and construction functions that keep our restaurants operating at their best. You'll gain exposure to maintenance operations, vendor management, capital projects, construction initiatives, and executive-level reporting while working alongside a collaborative and results-driven team.
About PJW Restaurant Group:
PJW Restaurant Group has been successful for more than three decades by striving for more. Our energy manifests itself in every concept we create, dish we develop, and drink we serve. We are dedicated to providing experiences that our guests look forward to.
We draw inspiration - and sustenance - from both the neighborhoods we are rooted in and our more than 1,800 employees. Nothing makes us happier than seeing a serving job get passed down from sibling to sibling or watching a line cook grow into a manager.
PJW Restaurant Group creates community destinations. We never stop pushing ourselves to elevate all we offer our guests, and we never settle for less than our best.
Nothing moves forward by standing still, so we will continue growing, continue innovating, and continue raising the bar.
Pay: $65,000- $70,000 per year
Benefits:
- 401(k) & 401(k) matching
- Annual bonus
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Paid training
- Referral program
- Weekly pay
- Employee perks program
#Yellow
