Purpose
Performs non-supervisory technical/clerical work with responsibility for performing moderately complex tasks in accounts receivable, accounts payable, cash receipts, fixed assets, budget, payroll support and financial record keeping. Primary job tasks are in the areas of payroll and fixed assets. Decisions are made in accordance with established procedures, although variety and complexity may be great. Independence of work activity is expected.
Essential Functions
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Maintain Fixed Assets records throughout the year, including reconciling Fixed Assets Reports with Capital Expenditures and General Ledger Accounts.
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Process the complete payroll cycle by verifying and inputting time sheets, writing checks, printing and distributing reports, updating files, mailing vendor checks, and completing/submitting quarterly and annual reports, including W-2s and ACA documentation.
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Calculate and/or disburse special payments such as clothing allowance, back pay, severance pay, etc.
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Keep up to date on Affordable Care Act requirements.
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Process all monthly insurance payments.
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Calculate employee salaries and benefits for budgeting purposes as well as actual payment schedules; review and use collective bargaining agreements for applicable wage and benefit information.
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Track employees’ paid time off such as personal leave days, vacation and sick leave, donated sick leave hours, and FMLA and PFML leave.
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Respond to various surveys through telephone contact and completing hard copy questionnaires.
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Calculate and submit billing requests for CEE VI Task Force Personnel and for employees who need to be billed for benefits.
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Prepare worksheet regarding unemployment reports and salary payments for auditing purposes.
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Annually calculate/project worker’s compensation costs.
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Verify worker’s compensation checks and jury pay checks with contract provisions and time missed from work.
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Track employee participation in deferred compensation program and keep up to date on relevant government guidelines.
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Track certain retirees’ benefits; track participants in City’s sick leave conversion program, make appropriate adjustments to employees’ health insurance premiums; enter information on W-2; and track City’s contribution for health insurance premiums under retiree buy-out program.
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Provide support for budgeting process and prepare a variety of worksheets relating to employee salaries and benefits.
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Process and maintain the flexible spending accounts program.
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Reconcile the COBRA Program.
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Maintain the payroll book, employee numbering book, and a job duties and instruction book.
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Balance health, dental, life, LTD and other insurance billings according to payroll withholdings.
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Track employee PERA status to ensure correct PERA Exclusion reporting at the end of the year.
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Keep up to date on changes to health insurance to ensure correct filing of 1095C’s.
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Answer phone for Finance Department, greet visitors, and direct to appropriate staff.
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Reconcile Tax Settlements with spreadsheets, General Ledger and County Reports.
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Answer questions from other departments concerning payroll, payable/receivables, fixed assets, payments, coding of receipts, reports, etc.
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Keep up to date on law changes and procedural issues by attending classes, seminars and other training; review pertinent correspondence and literature received at office.
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Enter journal entries throughout the year.
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Scan reports for historical record keeping.
Other Duties and Responsibilities
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Work on various projects and miscellaneous tasks as assigned by Supervisor personnel.
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Perform other related duties as assigned or apparent.
Required Knowledge, Skills and Abilities
- Ability to apply departmental policies, procedures and practices.
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Knowledge of, and ability to apply to position’s work tasks, applicable accounting/bookkeeping procedures, state and federal laws/rules/regulations and insurance company provisions.
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Ability to organize and prioritize work tasks and be self-motivated.
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Ability to complete tasks in a thorough and timely manner with appropriate level of
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documentation.
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Ability to work on multiple ongoing tasks with sufficient attention to detail.
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Ability to understand and follow written and verbal instructions.
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Ability to initiate routine tasks and work with little supervision.
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Ability to be flexible in work tasks.
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Ability to establish and maintain effective working relationships with others.
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Ability to use departmental office equipment and machines.
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Ability to understand and use City’s accounting and network software applications.
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Ability to produce work results with completeness and accuracy.
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Ability to work with confidential information with an appropriate level of discretion.
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Ability to respond, orally and in writing, to employees’ payroll-related questions.
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Ability to establish effective work relationships with others and exercise appropriate interpersonal and communication skills.
Machines, tools and equipment used: AS400, personal computer, printers, copiers, fax, calculator and phone.
Working Conditions
Works in typical office setting, sitting for extended periods of time working at computer and desk. Uses fine motor skills and performs repetitive movements and some lifting of objects such as office supplies and files. Uses near vision, hearing, and sense of touch.
Minimum Qualifications
Associate’s degree in accounting or three to five years of previous accounting experience. Any combination of education and experience may be considered.
Applications must be received by 11:59 pm on August 23, 2026.
