Top 20 Staff coordinator Jobs in Willmar, Mn

Scheduling Coordinator
BETHESDA HEALTH AND HOUSING —Willmar, MN
- $19.10 - $21.51 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
13d
Clinical Manager
BETHESDA HEALTH AND HOUSING —Willmar, MN
- $74,719.54 - $84,146.34 a year
- Weekends as needed
- CPR Certification
- Nursing
- RN License
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13d
Home Health RN Case Manager
BETHESDA HEALTH AND HOUSING —Willmar, MN
- $34.04 - $38.33 an hour
- Full-time
- Nursing
- RN License
- Computer literacy
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13d
Program Coordinator
Divine House, Inc. —Willmar, MN
- $19 - $21 an hour
- Full-time
- Writing skills
- Mid-level
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Direct Support Professional (DSP) - Sleep Overnights
Fourth Avenue Homes, Inc. —Litchfield, MN
- $11.41 an hour
- Part-time
- 18 years or older
- Writing skills
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
3h
Community Support Supervisor (CSS)
EON, INC —Litchfield, MN
- $19.50 - $20.25 an hour
- Weekends as needed
- Experience working with individuals with disabilities
- Computer literacy
- English
- Health savings account
- AD&D insurance
Quick Apply
8h
Data Coordinator
Headstart Hatching —Willmar, MN
- $24.10 - $30.13 an hour
- Weekends as needed
- Spanish
- Basic math
- ERP systems
- Health savings account
- Paid holidays
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9d
RN Coordinator - Leadership Opportunity with Strong Support - Cura of Willmar
Cura Health —Willmar, MN
- $72,000 - $85,000 a year
- Full-time
- RN License
- Inpatient
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Regional System and Project Coordinator
PACT for Families Collaborative —Willmar, MN
- From $55,359 a year
- Full-time
- Mid-level
- Driver's License
- Education
- Health savings account
- Health insurance
Quick Apply
3h
High Needs (Medical & Behavioral) Program Coordinator & Program Coordinator Assistant (Willmar) #28
Divine House —Willmar, MN
- $21 - $23 an hour
- Full-time
- Background check
- Experience working with individuals with disabilities
- Driver's License
- Health insurance
- Dental insurance
Chaplain (Part-Time) - Willmar, MN **Bilingual Spanish Required
Marketplace Chaplains —Willmar, MN
- Part-time
- Background check
- Spanish
- Nursing home
Physical Therapist - Outpatient Neuro | Relocation to Washington State!
PeaceHealth —United States
- $46.27 - $69.41 an hour
- Full-time
- Background check
- Doctoral degree
- Hospital
- Continuing education credits
- 403(b) matching
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NP/PA in Oncology Bonus + Relocate to Bellingham WA
PeaceHealth —United States
- $65.86 - $82.46 an hour
- Full-time
- Mid-level
- Clinic
- Disability insurance
- Relocation assistance
Quick Apply

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Scheduling Coordinator
BETHESDA HEALTH AND HOUSING —Willmar, MN
Build & Maintain Department Schedules — Create, publish, and maintain master and daily schedules for assigned ancillary departments in OnShift; process time-off…
$19.10 - $21.51 an hour
Quick Apply
13d
Temporary Associate Recruiter - Hybrid
Blattner Energy, Inc. —Avon, MN
Bachelor’s degree in Human Resources or a related field; or equivalent combinations of experience and education.
$28.85 - $35.98 an hour
14d

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Scheduling Coordinator
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Experience with Windows, Excel, and Intranet/internet navigation tools as well as system content. Communicates regularly with clinical staff, medical…
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Scheduling Coordinator

BETHESDA HEALTH AND HOUSING -
Willmar, MN

Quick Apply

Job Details

Full-time
$19.10 - $21.51 an hour
13 days ago

Qualifications

High school diploma or GED

Full Job Description

BETHESDA

Scheduling Coordinator

Ancillary Departments

As our Ancillary Departments Scheduler, you’ll prepare staffing schedules and replacement of staff, making sure those teams are covered, so each shift starts with the right people in the right place.

POSITION SUMMARY

Employment Type

Full-time, benefits eligible

Classification

Hourly, Non-Exempt

Schedule

80 hours per pay period I Monday–Friday, 8:00 a.m. – 4:30 p.m.

Pay Range

$19.10 - $21.51 per hour, based on experience and qualifications

Location

On-Site I Bethesda Grand in Wilmar

Reports To

Director of Human Resources

Departments Supported

Brothers Café, Culinary, Laundry, Maintenance, Recreation, Housekeeping, and Sunrise Village.

Dress Code

Business casual, with Bethesda identification badge.

ABOUT THE ROLE

As the Scheduler for our ancillary departments, you’ll build and maintain the staff schedules for Brothers Café, Culinary, Laundry, Maintenance, Housekeeping, Recreation, and Sunrise Village. You’ll partner with department directors to anticipate coverage needs, fill open shifts quickly, and keep staffing aligned with budgeted hours. You will orient new ancillary team members to the OnShift app, their schedule, and the process for time off and shift trades.

JOB RESPONSIBILITIES

Build & Maintain Department Schedules — Create, publish, and maintain master and daily schedules for assigned ancillary departments in OnShift; process time-off requests, shift trades, and schedule changes accurately and ahead of posting deadlines.
Manage Daily Coverage & Call-Ins — Monitor call-ins and open shifts each day; secure replacement coverage by phone, text, and messaging; escalate gaps that put minimum coverage or service levels at risk.
Maintain Rotational Schedules & Staffing Levels — Manage rotational schedule templates and weekend and holiday rotations.
Track Time Off & Attendance — Record paid personal leave and gather daily absentee information and report occurrences under Bethesda’s attendance policy.
Partner with Department Directors and HR Department — Meet regularly with ancillary department directors and Human Resources regarding coverage needs, open positions, time-off planning, and recurring staffing gaps; escalate unresolved issues promptly.
Ensure Payroll Accuracy & Documentation — Review timecards, missed punches, and schedule variances ahead of each pay period close; keep staffing records and scheduling documentation accurate and current; orient new team members to Bethesda’s scheduling processes.
Other Duties as Assigned — The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

QUALIFICATIONS

High school diploma or equivalent required; post-secondary education (diploma, associate’s degree, or higher) preferred.
Minimum of 2 years of scheduling, staffing, or administrative coordination experience in healthcare or senior living is preferred but not required.
Strong organization, time management, communication, and customer service skills.
Experience building schedules for large or multi-department teams.
Proficiency with OnShift scheduling software, Microsoft Office (Excel, Outlook, Word, Teams).
Ability to manage competing priorities and stay composed through frequent interruptions and last-minute changes.
Ability to maintain strict confidentiality of employee and resident information.

PHYSICAL & MENTAL DEMANDS

Primarily light work, requiring frequent periods of sitting at a workstation.
Regular walking, standing, bending, stooping, pushing, and pulling.
Occasional squatting, kneeling, and reaching above shoulder level.
Occasional lifting of up to 20 pounds.
Sustained judgment, initiative, and problem-solving amid frequent interruptions.

ACKNOWLEDGMENT

I have read this job description and understand the responsibilities and requirements of this position.

Quick Apply

Refine Your Search

staff coordinator jobs in willmar, mn

Scheduling Coordinator

Clinical Manager

Home Health RN Case Manager

Program Coordinator

Direct Support Professional (DSP) - Sleep Overnights

Community Support Supervisor (CSS)

Data Coordinator

RN Coordinator - Leadership Opportunity with Strong Support - Cura of Willmar

Regional System and Project Coordinator

High Needs (Medical & Behavioral) Program Coordinator & Program Coordinator Assistant (Willmar) #28

Chaplain (Part-Time) - Willmar, MN **Bilingual Spanish Required

Physical Therapist - Outpatient Neuro | Relocation to Washington State!

NP/PA in Oncology Bonus + Relocate to Bellingham WA

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