Top 192 Executive administrative assistant Jobs in Willowbrook, Il

Executive Administrative Assistant III
UNITE HERE HEALTH —Oak Brook, IL
- $77,600 - $97,000 a year
- Full-time
- Hybrid work
- 7 years
- Microsoft Outlook
- Writing skills
- Commuter assistance
- AD&D insurance
Quick Apply
13d
Executive Assistant
ARCO a Family of Construction Companies —Downers Grove, IL
- $70,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid parental leave
- Health insurance
9d
Executive Administrative Assistant
Amrize —Chicago, IL
- $85,000 - $125,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Health savings account
Executive Assistant to Health Plan CEO - Chicago IL
UnitedHealthcare —Chicago, IL
- $32 - $57 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Senior Administrative Assistant (Hybrid opportunity)
Hyatt Corporate Office —Chicago, IL
- $52,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Bachelor's degree
- Organizational skills
- Health insurance
- Dental insurance
Executive Assistant II-Linden Oaks Administration
Endeavor Health —Naperville, IL
- $28.47 - $42.71 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Free parking
- Wellness program
Executive Assistant
Howden Group Holdings —Chicago, IL
- $90,000 - $110,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Organizational skills
- Paid parental leave
- Disability insurance
Executive Administrative Assistant
JPMorganChase —Chicago, IL
- $33.34 - $50.48 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
6d
Executive Assistant | Full-Time | McCormick Place Convention Center
Oak View Group —Chicago, IL
- $42 - $48 an hour
- Urgently hiring
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant
IMC Financial Markets —Chicago, IL
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Office Assistant
Argonne National Laboratory —Lemont, IL
- $20.78 - $32.41 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Executive Administrative Assistant
Medline Industries —Northfield, IL
- $35.50 - $51.50 an hour
- Urgently hiring
- Hybrid work
- Microsoft Word
- 6 years
- Microsoft Outlook
- Health insurance
- Dental insurance
Executive Administrative Assistant
The University of Chicago —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- 7 years
- Health insurance
- Paid time off
Assistant, Administrative III
Constellation Brands —Chicago, IL
- $33.41 - $49.09 an hour
- Extended hours
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Executive Assistant & Office Manager
Sedron Technologies —Chicago, IL
- $84,000 - $115,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- AD&D insurance
Quick Apply
Executive Assistant
Pantheon Systems, Inc —Chicago, IL
- $98,000 - $130,000 a year
- Hybrid work
- 5 years
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Executive Assistant
Wonder Group, INC —Chicago, IL
- $96,000 - $114,500 a year
- Full-time
- Office
- Bachelor's degree
- US work authorization
- Paid parental leave
- Disability insurance
Quick Apply
5d
Executive Assistant
R1 RCM, Inc. —Chicago, IL
- $85,825.25 - $107,281.56 a year
- Full-time
- Office
- Microsoft Office
- In-person
Executive Assistant to President CEO
RML Specialty Hospital —Hinsdale, IL
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Free parking
- Health savings account
Executive Personal Assistant to the CEO
HTC Commercial Flooring —Mokena, IL
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
12d

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Executive Administrative Assistant III

UNITE HERE HEALTH -
Oak Brook, IL

Quick Apply

Job Details

Full-time
$77,600 - $97,000 a year
13 days ago

Benefits

Commuter assistance
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance

Qualifications

Meeting minutes
Stakeholder engagement
Correspondence management
Confidential information handling
Office activity coordination
Microsoft Outlook
Business travel arrangements
Spreadsheets
Writing skills
Executive administrative support
English
Data summary reports
Expense reports
HR systems
Vendor relationship management
Collaborative technology platforms
Microsoft Teams
Relationship management
Meeting facilitation
Presentation creation
Managing projects
Events management
Video conferences (communication methods)
Managing executive calendars
Cross-functional collaboration
Document management systems
Editing
Progress tracking (project management tasks)
Excel data analysis
Office record organization

Full Job Description

Job Description

UNITE HERE HEALTH serves over 200,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. Please read on to learn more about this great opportunity!

The Executive Administrative Assistant II provides administrative, operational, and relationship support to senior executive leadership. This position requires confidentiality, discretion, anticipation of needs, management of competing priorities, effective communication with individuals at all levels, and will represent the executive and the Fund with credibility and warmth.

This highly visible role serves as a trusted partner to the executive and a key liaison with Trustees, vendors, organizational leaders, employees, and other external stakeholders.

ESSENTIAL JOB FUNCTIONS AND DUTIES

Provide administrative and project support, including managing phone and email correspondence, preparing documents and spreadsheets, scheduling meetings, coordinating travel, expense reporting, and performing other related duties.
Manage the executive’s complex calendar, including meetings, travel, events, deadlines, and competing priorities; Anticipate scheduling conflicts, and recommend solutions.
Track commitments, decisions, deliverables, and follow-up items to ensure the executive is prepared for meetings and commitments and support timely completion.
Plan and coordinate executive meetings, leadership meetings, special events, and other organizational activities; Partner will all other Executive and Administrative Assistants across the Fund as needed.
Prepare, review, and organize correspondence, meeting minutes, presentations, reports, agendas, briefing materials, and other documents.
Serve as a primary and responsive administrative liaison with Trustees, vendors, consultants, professional advisers, and other external partners.
Track Trustee questions, requests, decisions, and follow-up items, coordinating responses with appropriate internal leaders.
Support a positive Trustee experience through timely communication, strong organization, and attentive relationship management.
Support vendor onboarding, contract administration, invoice processing, and documentation in partnership with the appropriate departments.
Conduct research, compile information, and prepare summaries to support executive decision-making.
Manage special projects and assignments as needed requiring coordination, discretion, and independent judgment.
Identify opportunities to improve administrative processes, information flow, and executive effectiveness.
Exercise sound judgment when handling sensitive governance, organizational, and personnel matters; Manage sensitive and confidential information with the highest degree of discretion.
Represent the executive and the Fund professionally in all external interactions.

ESSENTIAL QUALIFICATIONS

Education and Experience

Seven or more years of progressively responsible experience providing complex administrative support, including at least five years supporting C-suite, or senior executive leaders.
Demonstrated experience managing complex calendars, coordinating meetings and events, arranging travel, and anticipating executive and organizational needs.
Experience preparing polished correspondence, reports, presentations, spreadsheets, meeting materials, agendas, minutes, and work plans.
Experience coordinating large or high-level meetings involving executives, Trustees, vendors, or other internal and external stakeholders.
Strong knowledge of contemporary office administration, records management, document control, and workflow coordination practices.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, or comparable collaboration and productivity platforms.
Experience using Excel to organize and analyze information and create accurate spreadsheets, reports, trackers, and basic data summaries.
Strong command of English grammar, spelling, punctuation, sentence structure, proofreading, and business writing conventions.
Experience handling sensitive and confidential information with discretion and sound judgment.
Familiarity with virtual and hybrid meeting technology, electronic document management, expense reporting, and travel-booking systems.
Experience tracking projects, commitments, deadlines, decisions, and follow-up actions across multiple stakeholders.
Knowledge of professional communication and service practices appropriate for interacting with executives, Trustees, vendors, employees, and external partners.
Bachelor's degree in office career, business administration, communications, organizational leadership, or a related field preferred.

Knowledge, Skills, and Abilities

Exceptional organizational, time-management, and prioritization skills.
Strong executive presence and ability to build trusted relationships with Trustees, executives, vendors, employees, and external stakeholders.
Excellent written and verbal communication skills, including the ability to communicate tactfully in sensitive situations.
Demonstrated discretion and sound judgment when handling confidential information.
Ability to anticipate needs, identify issues, and take appropriate action with limited direction.
Ability to manage multiple complex priorities and deadlines in a fast-paced environment.
Strong attention to detail and commitment to accuracy and follow-through.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Proficiency in systems similar to Concur, and ADP Workforce Now
Ability to prepare polished executive-level communications, presentations, and meeting materials.
Strong problem-solving skills and the ability to adapt as priorities change.
Ability to work collaboratively across functions while maintaining appropriate boundaries and confidentiality.

OTHER JOB FUNCTIONS AND DUTIES

The information contained in this job description is designed to indicate the general nature and level of work performed in this job with a certain degree of specificity, where warranted. In no instance, however, should the duties, functions, qualifications, or requirements be interpreted as all-inclusive. Management may, at its discretion, assign or reassign functions and duties to or from this job at any time, due to reasonable accommodation or other reasons. Listed requirements, skills, qualifications, and abilities included have been determined to illustrate the minimal standards required to successfully perform the position.

Occasional travel and attendance at meetings or events outside regular business hours may be required. This position may require flexibility to respond to time-sensitive matters involving executives, Trustees, or external partners.

Salary range for this position: Salary $77,600~$97,000. Actual base salary may vary based upon, but not limited to: relevant experience, qualifications, expertise, certifications, licenses, education or equivalent work experience, time in role, peer and market data, prior performance, business sector, and geographic location.

Work Schedule (may vary to meet business needs): Monday ~ Friday with potential for hybrid work-from-home arrangement.

We reward great work with great benefits, including but not limited to: Medical, Dental, Vision, Paid Time-Off (PTO), Paid Holidays, 401(k), Short- & Long-term Disability, Pension, Life, AD&D, Flexible Spending Accounts (healthcare & dependent care), Commuter Transit, Tuition Assistance, and Employee Assistance Program (EAP).

#LI-hybrid

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Refine Your Search

executive administrative assistant jobs in willowbrook, il

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Executive Assistant | Full-Time | McCormick Place Convention Center

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