Position:
This is a full-time, regular, non-exempt position. Under direct supervision, this position performs a full range of specialized tasks, typically as a Deputy Clerk of the Court. Tasks are related to receiving, reviewing, and filing court related documents, explaining procedures and rules, collecting fines and fees, case processing, courtroom support, and performing other clerical duties in support of court operations.
The following duties are typical of those performed by the incumbent in this classification. However, other duties may also be required.
Court Clerk I:
Incumbents are trained to process applicable legal forms and documents; collect, distribute, and balance fees and deposits of funds, and learn the necessary and appropriate legal terminology and procedures in support of one of the operational units of the court (traffic/collections, criminal, civil/family law/juvenile). Incumbents perform a wide variety of moderately difficult clerical work requiring the ability to choose from a limited number of alternatives in solving routine problems in a training/entry-level capacity. As tasks are learned, direct supervision decreases and the incumbent is expected to perform at the entry level as they rotate through and demonstrate proficiency in all other positions within the assigned division.
Court Clerk II:
Performs a wide range of case processing duties and may be assigned to perform regular courtroom duties. Incumbents perform difficult clerical work in support of one or more operational functions, requiring the application of policies and procedures and the use of legal rules and codes. They may assist the public who are experiencing stressful situations referring them to sources of information such as policies, procedures, rules and codes. Incumbents are assigned specific areas of responsibility and provide input to the unit or team on how their work processes can be improved to enhance efficiency, accuracy, and customer service.
Court Clerk III:
In addition to the duties for the Court Clerk II, this level performs in support of several operational functions, advanced case processing and/or courtroom support duties of a specialized and complex nature, and may provide training to subordinate staff. Incumbents must demonstrate the ability to work independent of daily supervision. Incumbents are also expected to serve as role models, modeling the mission and values of the court, perform work requiring superior problem solving skills, use significant independent judgment in the interpretation and application of rules, procedures, and policies, and provide significant input to the unit on how their work processes can be improved to enhance efficiency, accuracy, and customer service.
Employment Standards
Knowledge of:
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The design and maintenance of filing and information retrieval systems.
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The operation of standard office equipment and personal computers, including standard software applications.
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Basic filing and financial record keeping systems.
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Correct punctuation, grammar, and spelling.
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Basic accounting practices.
Ability to:-
Interpret, explain, and apply a variety of policies, rules, procedures, and regulations.
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Read and understand statutes and instructions related to court proceedings.
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Provide assistance and deal with concerns from the public and other agencies.
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Make mathematical calculations necessary to carry out assigned functions.
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Establish and maintain cooperative working relationships with others.
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Learn to use a personal computer and software, including word processing, databases, and other job-related applications and systems.
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Learn court policies, procedures, documents, and terminology affecting assigned functions and follow instructions.
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Maintain confidential information and use sound judgment in performing duties.
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Handle high levels of pressure satisfactorily and be congenial with other employees, court professionals, and the public.
Employment Qualifications
Education: A high school diploma or GED.
Experience:
Court Clerk I:
A minimum of one year of full-time work in a clerical position involving public contact, legal clerical position, or other position in a closely related field.
or
Any combination of education and work experience which would likely produce the desired knowledge, skills, and abilities.
and
The ability to type 40 net words per minute.
Court Clerk II:
A minimum of one year of full-time work in the classification of Court Clerk I in the Glenn County Superior Court.
or
A minimum of three years of full-time work in a clerical position involving public contact, legal clerical position, or other position in a closely related field.
and
The ability to type 40 net words per minute.
Court Clerk III:
A minimum of two years of full-time work in the classification of Court Clerk II in the Glenn County Superior Court.
or
A minimum of four years of full-time work in a clerical position involving public contact, legal clerical position, or other position in a closely related field.
and
The ability to type 40 net words per minute.
Criminal History Requirement: Candidates are required to pass a criminal history background check.
Physical Requirements: The physical requirements described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this position. Reasonable accommodations may be available to a qualified individual with a disability that will enable him/her to perform the essential functions of this position.
Ability to sit for extended periods of time; dexterity and coordination to handle files and single pieces of paper; frequent lifting, carrying, pushing or pulling of objects weighing up to 25 pounds; strength, dexterity and coordination and/or ability to use a computer keyboard and read a video display terminal on a daily basis; vision which can be corrected to a level sufficient to read handwritten, typed and computer generated information and data; hearing and speech ability sufficient to enable communication by telephone and in-person; ability to frequently reach for and/or twist for items above and below desk level, sometimes with the assistance of a ladder or stepstool; frequently moves from place to place within the office; frequently walks short distances; and vision abilities required by the job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus to enable incumbent to decipher color coded files, forms, complete data entry and read operating instructions and procedures.
Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment an employee will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the position.
Work is performed in an office environment with little exposure to outdoor temperatures, dirt, or dust. The incumbent's working conditions are typically quiet, but may be loud at times. The noise level and traffic level in the work environment are similar to a busy office. This role routinely uses standard office equipment. The ability to travel to various court locations within the county and travel to attend professional meetings and trainings in and outside of the county is required.
Normal court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position may require occasional overtime hours, however.
Disclaimer: This document is intended to describe the general nature and level of work performed by incumbents assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of incumbents so classified.
