Top 199 Administrative coordinator Jobs in Wilmette, Il

Administrative Coordinator
Better Health Careers —Gurnee, IL
- $19 - $21 an hour
- Full-time
- Databases
- Administrative experience
- Clinic
Quick Apply
Administrative Support Coordinator
Fusion Academy —Evanston, IL
- $30 - $35 an hour
- Full-time
- Background check
- School experience
- Google Workspace
- Commuter assistance
- Paid holidays
DATA COORDINATOR/SECRETARY
State of Illinois —Deerfield, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
9d
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Administrative Assistant / Badging Coordinator
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
1d
Patient Care Coordinator - Front Office
Doctors of Physical Therapy —Evanston, IL
- $18 - $20 an hour
- Full-time
- Clinic
- Data entry
- Organizational skills
- Health savings account
- Paid holidays
Quick Apply
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
Office Coordinator
Compass Health Center —Northbrook, IL
- $19 - $23 an hour
- Microsoft Excel
- Mid-level
- Administrative experience
- Continuing education credits
- Health insurance
Quick Apply
Scheduling Coordinator
Stewart Title Guaranty Company —Chicago, IL
- $42,348.94 - $70,581.56 a year
- Online Application
- Office
- High school diploma or GED
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Executive Assistant & Administrative Coordinator
Balani Custom Clothiers —Chicago, IL
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
UM Administration Coordinator
Humana —Skokie, IL
- $44,000 - $57,500 a year
- Nights as needed
- Customer service
- Mid-level
- Office
- Paid parental leave
- Paid holidays
1d
Housekeeping Office Coordinator
Hyatt Regency Chicago —Chicago, IL
- $27.75 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
12d
Administrative Project Coordinator
Pepper Construction —Chicago, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
Quick Apply
Administrative Coordinator - Plastics Clinic Full time Days
Northwestern Memorial Healthcare —Chicago, IL
- $22.31 - $29.01 an hour
- Full-time
- Background check
- Microsoft Excel
- Inventory management
- Tuition reimbursement
- 401(k) matching
Quick Apply
7d
Legal Administrative Coordinator - Structured Transactions
Morgan, Lewis & Bockius —Chicago, IL
- $69,898 - $90,677 a year
- Online Application
- Hybrid work
- Mid-level
- Administrative experience
- Bachelor's degree
- Paid time off
- Parental leave
3h
Office & Administrative Coordinator
G&C Glass, Mirror, and Construction —Lake Zurich, IL
- $22 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
3d
Reception Coordinator
Marsh McLennan Agency —Schaumburg, IL
- $44,800 - $83,400 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Project Coordinator
ARCO a Family of Construction Companies —Chicago, IL
- $60,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health insurance

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administrative coordinator jobs near wilmette, il

Administrative Coordinator

Better Health Careers
Gurnee, IL

Quick Apply

Job Details

Full-time
$19 - $21 an hour

Qualifications

Phone communication
Spreadsheets
Administrative experience
Productivity software
Office management

Full Job Description

Our client is seeking a highly organized and detail oriented Administrative Coordinator to support operations within our Clinical Studies Office and clinic. This role is responsible for coordinating day to day administrative activities related to clinical research studies, including scheduling participant visits, maintaining accurate study documentation, supporting regulatory compliance, and facilitating communication between research staff, clinicians, study participants, and external sponsors.

The ideal candidate will play a key role in ensuring smooth study operations by managing multiple priorities in a fast-paced clinical environment while maintaining accuracy, confidentiality, and adherence to research protocols and institutional guidelines. Strong communication skills, the ability to work collaboratively with multidisciplinary teams, and proficiency in managing clinical research administrative tasks are essential for success in this role.

Key Responsibilities:

Maintain and regularly update study logs, tracking sheets, and administrative databases to support data accuracy and operational efficiency
Must demonstrate strong phone communication skills with the ability to professionally handle incoming and outgoing calls with patients, staff, and external partners
Coordinate and maintain complex scheduling for clinical research studies, including participant visits, provider availability, and study related appointments
Prioritize and manage multiple tasks simultaneously in a fast-paced clinical research environment
Coordinate and confirm patient schedules for clinical research visits, ensuring a smooth and well-organized participant experience
Serve as the primary point of contact for study participants, providing clear and professional communication regarding appointments, study procedures, and visit expectations

Required Qualifications:

Proven experience as an administration coordinator or in a similar role.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Proficiency in MS Office and Excel.
Must be flexible to provide coverage at both Kenosha, WI (primary location) and Gurnee, IL as needed
Degree preferred; equivalent combination of education and experience will be considered

Pay: $19.00 - $21.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in wilmette, il

Administrative Coordinator

Administrative Support Coordinator

DATA COORDINATOR/SECRETARY

Coordinator, Administrative Services

Administrative Assistant / Badging Coordinator

OFFICE COORDINATOR

Patient Care Coordinator - Front Office

Office Coordinator (Reception & Events)

Executive Assistant & Operations Coordinator

Office Coordinator

Scheduling Coordinator

Executive Assistant & Administrative Coordinator

UM Administration Coordinator

Housekeeping Office Coordinator

Administrative Project Coordinator

Administrative Coordinator - Plastics Clinic Full time Days

Legal Administrative Coordinator - Structured Transactions

Office & Administrative Coordinator

Reception Coordinator

Project Coordinator

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