Top 203 Administrative coordinator Jobs in Wilmette, Il

Administrative & Accounting Coordinator
PASONA N A, INC. —Schaumburg, IL
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
8d
Administrative Support Coordinator
Fusion Academy —Evanston, IL
- $30 - $35 an hour
- Full-time
- Background check
- School experience
- Google Workspace
- Commuter assistance
- Paid holidays
DATA COORDINATOR/SECRETARY
State of Illinois —Deerfield, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
9d
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Administrative Assistant / Badging Coordinator
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
1d
Patient Care Coordinator - Front Office
Doctors of Physical Therapy —Evanston, IL
- $18 - $20 an hour
- Full-time
- Clinic
- Data entry
- Organizational skills
- Health savings account
- Paid holidays
Quick Apply
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
UM Administration Coordinator
Humana —Skokie, IL
- $44,000 - $57,500 a year
- Nights as needed
- Customer service
- Mid-level
- Office
- Paid parental leave
- Paid holidays
1d
Office Coordinator
Compass Health Center —Northbrook, IL
- $19 - $23 an hour
- Microsoft Excel
- Mid-level
- Administrative experience
- Continuing education credits
- Health insurance
Quick Apply
Scheduling Coordinator
Stewart Title Guaranty Company —Chicago, IL
- $42,348.94 - $70,581.56 a year
- Online Application
- Office
- High school diploma or GED
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Executive Assistant & Administrative Coordinator
Balani Custom Clothiers —Chicago, IL
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Project Coordinator
Pepper Construction —Chicago, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
Quick Apply
Receptionist/dental Insurance Coordinator
HPOMS - Highland Park Oral & Maxillofacial Surgery —Highland Park, IL
- $18 - $22 an hour
- Full-time
- Spanish
- Dental office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Better Health Careers —Gurnee, IL
- $19 - $21 an hour
- Full-time
- Databases
- Administrative experience
- Clinic
Quick Apply
Medical Office Coordinator
Strong Spine Institute —Wheaton, IL
- $18 - $23 an hour
- Full-time
- Hybrid work
- Spanish
- HIPAA
- English
- Health insurance
Quick Apply
Part-Time Cross-Trained Dental Assistant / Front Desk Coordinator
32 Village Dental —Elk Grove Village, IL
- $20 - $27 an hour
- Part-time
- CPR Certification
- Dental office
- BLS Certification
- Paid time off
Quick Apply
Housekeeping Office Coordinator
Hyatt Regency Chicago —Chicago, IL
- $27.75 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
12d
Administrative Coordinator - Plastics Clinic Full time Days
Northwestern Memorial Healthcare —Chicago, IL
- $22.31 - $29.01 an hour
- Full-time
- Background check
- Microsoft Excel
- Inventory management
- Tuition reimbursement
- 401(k) matching
Quick Apply
7d

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administrative coordinator jobs near wilmette, il

Administrative & Accounting Coordinator

PASONA N A, INC. -
Schaumburg, IL

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Job Details

Full-time
$50,000 - $60,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Dependent health insurance coverage
Vision insurance

Qualifications

Accounting systems
Confidential information handling
Japanese
Accounting and finance experience
Productivity software

Full Job Description

Administrative & Accounting Coordinator

Location: Schaumburg, IL

Compensation: $50,000–$60,000 annually, DOE, plus annual performance bonus

Hours: Monday–Friday, 9:00 AM–5:00 PM

Employment Type: Full-time, Hybrid, minimum 2–3 days onsite per week

Professional Japanese and English proficiency required.

※Applications will only be considered from candidates who meet the listed job-related qualifications. Please review thoroughly before submitting your application.※

Company Overview

A U.S. subsidiary of an international specialty chemical company is seeking a coordinator to support accounting and office operations within a small, collaborative team.

Position Summary

This role supports accounting, payroll, sales administration, and general office operations. Responsibilities include maintaining financial records in QuickBooks, assisting with monthly closing, coordinating with external accounting professionals, and handling administrative duties.

Japanese and English communication skills are required for coordination with domestic and international stakeholders. Approximately three months of transition training will be provided.

Key Responsibilities

Enter and maintain accounting data in QuickBooks.
Support AP, AR, payment verification, bank reconciliations, and monthly closing.
Prepare P&L, balance sheet, and other financial reports.
Coordinate with external accountants, tax professionals, and auditors.
Process and verify payroll using ADP.
Review orders, process purchase orders, coordinate with vendors, and maintain sales records.
Maintain employee documents and confidential records.
Order office supplies, process mail, and support daily office administration.
Assist with customs duty refund procedures and related documentation.
Support special projects and other accounting or administrative duties.

Qualifications

Required:

Professional Japanese and English proficiency.
Prior hands-on accounting experience.
Experience using accounting software.
Strong organizational skills and attention to detail.
Microsoft Office proficiency.
Ability to manage confidential information appropriately.
Ability to work onsite at least 2–3 days per week.
Flexibility to support additional office responsibilities as needed.

Preferred:

QuickBooks experience.
ADP payroll experience.
Experience with AP, AR, reconciliations, payroll, or month-end closing.
Administrative or sales support experience.

Other Details

No business travel.
Annual bonus of 0%–20% based on company performance.
Employee medical, dental, and vision insurance premiums are 100% employer-paid. Dependent coverage is excluded.
15 days of annual PTO available after three months.
One interview is expected, with a possible second interview.

※This role may include additional responsibilities as needed based on business needs. ※

Apply Now

Refine Your Search

administrative coordinator jobs in wilmette, il

Administrative & Accounting Coordinator

Administrative Support Coordinator

DATA COORDINATOR/SECRETARY

Coordinator, Administrative Services

Administrative Assistant / Badging Coordinator

OFFICE COORDINATOR

Patient Care Coordinator - Front Office

Office Coordinator (Reception & Events)

Executive Assistant & Operations Coordinator

UM Administration Coordinator

Office Coordinator

Scheduling Coordinator

Executive Assistant & Administrative Coordinator

Administrative Project Coordinator

Receptionist/dental Insurance Coordinator

Administrative Coordinator

Medical Office Coordinator

Part-Time Cross-Trained Dental Assistant / Front Desk Coordinator

Housekeeping Office Coordinator

Administrative Coordinator - Plastics Clinic Full time Days

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