Top 39 Facility coordinator Jobs in Wilmette, Il

Facilities Coordinator specializing in Technology & Operations for our Innovation Center
DHL —Rosemont, IL
- $85,000 - $113,000 a year
- Full-time
- Hospitality
- Mid-level
- Office
Facility Support Specialist
National Executive Search, LLC. —Northbrook, IL
- Mid-level
- High school diploma or GED
- Older adults
- Paid holidays
- Health insurance
Quick Apply
Director of Events Operations | Full-Time | Navy Pier Events Facility
Oak View Group —Chicago, IL
- $114,000 - $134,000 a year
- Full-time
- Remote
- 3 years
- Bachelor's degree
- Conflict management
- Dental insurance
- 401(k)
Facilities Construction Coordinator
RAY GRAHAM ASSOCIATION FOR PEOPLE WITH DISABILITIES —Elmhurst, IL
- $35 an hour
- Full-time
- Construction site
- ERP systems
- Pass drug screening
- 403(b) matching
- Mileage reimbursement
Quick Apply
8d
Facility Coordinator
PARK DISTRICT OF OAK PARK —Oak Park, IL
- $22 an hour
- Full-time
- 18 years or older
- CPR Certification
- Sanitation
- Health insurance
- Dental insurance
Sales Support & Facilities Coordinator
KOBAYASHI HEALTHCARE INTERNATIONAL INC —Niles, IL
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
Quick Apply
Manager - Facility Maintenance
United Airlines —Arlington Heights, IL
- $102,220 - $133,194 a year
- Extended hours
- Spanish
- Mentoring
- US work authorization
- Paid holidays
- Disability insurance
Regional Facilities Coordinator
UL Solutions —Chicago, IL
- $60,000 - $72,000 a year
- Holidays
- Customer service
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Healthcare Sourcing Specialist Maintenance Services
Onyx Procurement Solutions —Morton Grove, IL
- Full-time
- Customer service
- Research
- Mid-level
Quick Apply
On-Site Operations and Facilities Coordinator
IST Management Services —Chicago, IL
- $65,000 - $75,000 a year
- Full-time
- Hospitality
- Mid-level
- Office
- Paid holidays
- Disability insurance
10d
Facilities Coordinator
US AMR-Jones Lang LaSalle Americas, Inc. —Chicago, IL
- $50,300 - $55,000 a year
- Online Application
- Background check
- Microsoft Excel
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
10d
Project Coordinator, Facilities Maintenance
Chicago Transit Authority —Chicago, IL
- $89,507.66 a year
- Extended hours
- Construction site
- Engineering
- Mid-level
2d
Warehouse Supervisor & Facility Screening Coordinator
Xperts Group —Mount Prospect, IL
- Extended hours
- Mid-level
- Forklift
- 3 years
Quick Apply
Facilities Coordinator
Brunswick Corporation —Mettawa, IL
- $38,000 - $50,000 a year
- Full-time
- Office
- High school diploma or GED
- Ability to lift 50 pounds
- Health savings account
- Health insurance
Senior Facilities Coordinator
Engtal —Arlington Heights, IL
- $31 - $38 an hour
- Office
- SharePoint
- Senior level
Quick Apply
11d
Lead Custodian
ReVive Center for Housing and Healing —Chicago, IL
- $21 - $26 an hour
- Full-time
- Spanish
- Google Workspace
- Customer service
- 403(b) matching
- Health insurance
Quick Apply
Sr. Facilities Coordinator (HVAC preferred)
GTI Energy —Des Plaines, IL
- $31.25 - $38.46 an hour
- Email
- Mid-level
- Office
- 8 years
- Paid time off
- Opportunities for advancement
Facilities Coordinator
TW Metals, LLC —Carol Stream, IL
- Mid-level
- High school diploma or GED
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Commissioning Consultant-Mission Critical Facilities
Stantec —Chicago, IL
- $77,300 - $132,300 a year
- Full-time
- Engineering
- Mid-level
- Office
- Wellness program
- Health savings account
FACILITIES SPECIALIST
First Ascent LLC —Chicago, IL
- $22 - $26 an hour
- Full-time
- Mid-level
- Travel
- Communication skills
- Disability insurance
- Health insurance

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Facilities Coordinator specializing in Technology & Operations for our Innovation Center

DHL -
Rosemont, IL

Apply Now

Job Details

Full-time
$85,000 - $113,000 a year

Qualifications

Communication with suppliers
Facility maintenance management
Vendor relationship management
Project stakeholder communication

Full Job Description

Location: Rosemont, Illinois

Work model: On-site

Schedule: Approx. 8:00 AM – 5:00 PM

Employment type: Full-time, salaried / exempt

Salary range: USD 85,000 – 113,000

Travel: No regular travel required

About the Role

DHL Customer Solutions & Innovation is looking for a hands-on Technology & Operations Specialist to support the day-to-day operations of the DHL Americas Innovation Center in Rosemont, IL.

This role is responsible for helping ensure the Innovation Center operates smoothly, looks polished, and is ready to support internal teams, external visitors, customer engagements, and business activities. The position combines facility operations, vendor coordination, site readiness, administrative coordination, budget/invoice support, and operational follow-up.

This is not a traditional administrative assistant role. It is also not a warehouse or logistics operations role. The ideal candidate will have strong experience in facility management, building operations, workplace services, site operations, or property/facilities coordination, with the ability to independently manage daily site needs in a professional, customer-facing corporate environment.

The DHL Americas Innovation Center is a customized environment that includes showroom spaces, meeting areas, customer engagement rooms, office areas, and technology-enabled building elements. This role helps ensure those spaces are functional, well-maintained, visitor-ready, and aligned with the high standards expected in a global corporate Innovation Center environment.

Key Responsibilities

Facility Operations & Site Readiness

Manage day-to-day operational needs of the DHL Americas Innovation Center.
Ensure the facility is functional, clean, polished, and ready for internal and external stakeholders.
Monitor showroom spaces, meeting rooms, office areas, visitor areas, and shared spaces to ensure a consistent, high-quality experience.
Identify and follow up on facility issues such as repairs, maintenance needs, space readiness, equipment concerns, or building-related problems.
Support preventative maintenance activities and help maintain strong building standards.
Ensure facility functionality and building appearance meet expectations for a customer-facing corporate environment.
Help maintain a proactive approach to facility care rather than reacting only after issues become visible.

Vendor, Contractor & Service Provider Coordination

Coordinate with vendors, contractors, maintenance providers, cleaning services, building management, and other service partners.
Follow up on open issues, service requests, vendor timelines, and facility-related work orders.
Help ensure vendors deliver work on time, at the expected quality level, and with proper communication.
Support ongoing contract and service provider coordination.
Escalate issues when needed and keep stakeholders informed of progress.
Apply good judgment when resolving building or vendor-related issues promptly and cost-effectively.

Operations, Administration & Budget Support

Support administrative coordination connected to facility operations and site management.
Assist with purchase orders, invoices, budget tracking, procurement coordination, and related documentation.
Partner with internal teams to ensure operational requests are handled accurately and on time.
Maintain organized records related to vendors, services, invoices, budget items, and facility activities.
Coordinate with finance, procurement, and internal stakeholders as needed.

Note: Procurement systems and invoice processes can be trained. The stronger priority is facility operations experience, vendor follow-up, and ownership of the physical site.

Innovation Center Experience & Stakeholder Support

Support a polished and professional experience for DHL stakeholders, customers, visitors, and global team members.
Help prepare spaces for meetings, customer engagements, showroom visits, and internal activities.
Support occasional events or evening needs when required, although events are a limited part of the role.
Collaborate with the local Rosemont team and the broader global Innovation Center operations team.
Contribute to improvement ideas that keep the Innovation Center engaging, modern, and operationally strong.
Support renovation, rebuild, customization, or space improvement projects when needed.

Required Experience

The ideal candidate will bring experience in one or more of the following areas:

Facility management
Building operations
Workplace operations
Workplace services
Site operations
Facilities coordination
Property management
Corporate real estate operations
Building services coordination
Customer-facing facility or showroom operations

Must-Haves

Strong facility management, building operations, workplace services, or site operations experience.
Experience coordinating vendors, contractors, maintenance providers, or facility service providers.
Ability to independently manage daily site needs with limited supervision.
Strong follow-up skills and attention to detail.
Ability to maintain a polished, customer-facing corporate environment.
Strong communication skills with internal stakeholders and external vendors.
Comfort working on-site in Rosemont, IL.
Ability to work a standard business schedule, approximately 8:00 AM – 5:00 PM, with occasional flexibility for evening support depending on business needs or events.

Nice-to-Have Experience

Experience supporting showroom spaces, customer experience centers, innovation centers, executive briefing centers, conference centers, or customized corporate environments.
Experience with renovation, rebuild, construction coordination, office moves, or space customization projects.
Experience with procurement, invoice coordination, purchase orders, budget tracking, or vendor documentation.
Experience using Coupa, NGeP, or similar procurement systems.
Basic technical troubleshooting or smart building exposure.
Hospitality operations experience, if combined with facilities, workplace, property, or building operations responsibilities.
Experience working with global or international corporate teams.
Warehouse or logistics operations
Event coordination without facility/vendor responsibility
Innovation or technology roles without building operations exposure
Front desk or reception roles without site operations ownership

What Success Looks Like

Keep the Innovation Center running smoothly every day.
Ensure the space looks polished, functional, and visitor-ready.
Follow up quickly and consistently with vendors and service providers.
Solve facility issues before they become larger problems.
Support internal stakeholders with professionalism and urgency.
Balance hands-on facility operations with accurate administrative follow-up.
Work independently and take ownership of the Rosemont site.
Help maintain the Innovation Center as a modern, engaging, customer-facing DHL environment.

Why Join DHL’s Americas Innovation Center?

This is an opportunity to support a unique DHL environment that is more dynamic than a standard corporate office. The Innovation Center is a customer-facing space designed to showcase ideas, solutions, and collaboration.

A new and customized Innovation Center environment.
Exposure to a global corporate team.
High visibility with internal stakeholders and visitors.
A diverse and engaging workplace.
A role with strong independence and ownership.
The opportunity to help shape the pace, structure, and daily operations of the site.
A balance of facility operations, workplace experience, vendor coordination, and stakeholder support.
A polished showroom and customer engagement environment connected to DHL’s broader innovation strategy.

Apply Now

Refine Your Search

facility coordinator jobs in wilmette, il

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About the Role

Key Responsibilities

Facility Operations & Site Readiness

Vendor, Contractor & Service Provider Coordination

Operations, Administration & Budget Support

Innovation Center Experience & Stakeholder Support

Required Experience

Must-Haves

Nice-to-Have Experience

What Success Looks Like

Why Join DHL’s Americas Innovation Center?

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