Top 64 Faculty assistant/program coordinator Jobs in Wilmington, De

Academic Program Coordinator
University of Delaware —Newark, DE
- Weekends as needed
- Mid-level
- Office
- 3 years
Area Coordinator
Widener University —Chester, PA
- Weekends as needed
- Mid-level
- Residential
- Master's degree
Administrative Assistant, Department of City and Regional Planning
University of Pennsylvania —Philadelphia, PA
- $19.32 - $25.49 an hour
- Overtime
- Background check
- Office
- 3 years
- Health insurance
- Dental insurance
12d
Program Assistant
Bryn Mawr College —Bryn Mawr, PA
- Weekends as needed
- Writing skills
- Office
- Databases
Fellowship Program Coordinator
Children’s Hospital of Philadelphia —Philadelphia, PA
- $25.50 - $31.85 an hour
- Full-time
- 5 years
- Word processing
- Mid-level
Quick Apply
8d
Program Coordinator, MSSP Program
University of Pennsylvania —Philadelphia, PA
- $55,962 - $63,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
4d
Executive Assistant
University of Pennsylvania —Philadelphia, PA
- $65,628 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Product Management Associate – Product Coordinator
Wolters Kluwer —Philadelphia, PA
- $45,300 - $75,900 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Office
- Analysis skills
- Commuter assistance
- Paid parental leave
26-163 Office Assistant (Clerical Assistant 2) - Criminal Justice Department
West Chester University —West Chester, PA
- $39,159 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Dental insurance
3d
Youth Activity Worker
Boys & Girls Clubs of Delaware —Wilmington, DE
- $17.00 - $19.55 an hour
- Part-time
- CPR Certification
- Writing skills
- Driver's License
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator
University of Pennsylvania —Philadelphia, PA
- $21.52 an hour
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Summer Camp Counselor
Boys & Girls Clubs of Delaware —Wilmington, DE
- $15 - $18 an hour
- Seasonal
- 18 years or older
- CPR Certification
- Driver's License
Quick Apply
26-143 Residence Hall Coordinator (SUA 1) - Residence Life and Housing
West Chester University —West Chester, PA
- $47,453 a year
- Temporary
- Mid-level
- Residential
- Driver's License
- Paid holidays
- Dental insurance
Administrative Assistant B
University of Pennsylvania —Philadelphia, PA
- $19.32 - $28.00 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Associate Director for Curriculum Development & Online Education
University of Pennsylvania —Philadelphia, PA
- $80,891 - $96,500 a year
- Full-time
- Background check
- Master's degree
- University
- Health insurance
- Dental insurance
2d
Development Assistant, International Development and Operations
University of Pennsylvania —Philadelphia, PA
- $19.32 - $23.00 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Office Administrative Assistant B (Department of Biochemistry and Biophysics)
University of Pennsylvania —Philadelphia, PA
- $19.32 - $27.50 an hour
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance
Clinical Research Coordinator A/B
University of Pennsylvania —Philadelphia, PA
- $47,313 - $53,418 a year
- Full-time
- Background check
- Mid-level
- Master's degree
- Health insurance
- Dental insurance
Venue Sales & Event Coordinator
University of Pennsylvania —Philadelphia, PA
- $17.98 - $22.28 an hour
- Part-time
- CRM software
- Background check
- Sales
- Health insurance
- Vision insurance
Youth Activity Worker- School Site
Boys & Girls Clubs of Delaware —Wilmington, DE
- $17.00 - $18.28 an hour
- Part-time
- CPR Certification
- Writing skills
- Driver's License
- Disability insurance
- Health insurance
Quick Apply

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Academic Program Coordinator

University of Delaware -
Newark, DE

Apply Now

Job Details

Full-time

Qualifications

Optimizing workflow processes
Project management experience in education
Confidential information handling
Presentation software
Spreadsheets
Academic institution experience
Data management
Managing projects
Educational compliance and regulation understanding
Experience at colleges/universities
Data analysis software
University experience

Full Job Description

Job no: 503205
College / VP Area: College of Health Sciences
Work type: Staff
Location: Newark, DE
Categories: Academic Administration, Full Time, Program/Project Management

Curious about the full value of working at UD? In addition to salary, our Total Rewards benefits and Compensation Estimator give you a clear view of the complete package.

PAY GRADE: 29E

CONTEXT OF THE JOB:

Under the limited supervision of the Business Administrator II, Department Chair, and Associate Department Chair in the Department of Kinesiology & Applied Physiology, the Academic Program Coordinator manages the administration of the department’s undergraduate programs, serves as liaison with University faculty, staﬀ, students, and oﬀ-campus organizations/contacts, and is responsible for the programs, department, and university policy applications. This position coordinates all undergraduate administrative activities across multiple academic programs, specialized record keeping and database management, and information gathering projects. This position operates with a high degree of autonomy and exercises independent judgment in managing academic operations, student data, program compliance, and recruitment initiatives. The Academic Program Coordinator serves as a primary liaison among students, faculty, and university offices to ensure efficient program administration and adherence to institutional policies and accreditation standards.

The Department of Kinesiology & Applied Physiology is recognized as one of the nation’s top doctoral programs by the National Academy of Kinesiology. It encompasses three undergraduate programs and six graduate programs, enrolling approximately 750 undergraduate students and 120 graduate students. The Department is supported by 43 faculty and professional staff, including PhD faculty who lead independent research programs with a combined $2.5 million in annual research expenditures.

MAJOR RESPONSIBILITES:

Manage the daily administrative operations for KAAP undergraduate programs.
Interpret University and departmental academic policies.
Serve as the primary liaison with the Registrar’s Office, Transfer Credit Office, College of Health Sciences, faculty, advisors, and other University partners to support undergraduate academic operations and resolve related issues.
Monitor student enrollment, academic progression, and performance data in collaboration with departmental leadership, Program Directors, and Academic Advisors to support academic planning, reporting, accreditation, assessment, and strategic decision-making.
Maintain comprehensive student records, databases, departmental files, and academic documentation, ensuring data integrity and compliance with University, state, and federal regulations.
Coordinate undergraduate recruitment, outreach, communication campaigns, social media content, advising publications, admissions events, Convocation, workshops, and alumni relations efforts in partnership with departmental and University stakeholders.
Coordinate compliance efforts for clinical education and manage Contracts+ processes for academic and clinical agreements, including initiation, tracking, and facilitation through execution.
Manage course scheduling activities, including semester courses, labs, classroom calendars, final exams, Teaching Assistant assignments, reserve caps, course evaluations, permits, and scheduling conflict resolution while ensuring alignment with program requirements and accreditation standards.
Coordinate transfer course reviews, curriculum updates, course catalog revisions, Curriculog proposals, and approval processes for new courses and curriculum changes.
Provide advising and administrative support related to student inquiries, academic issues, unofficial transcript review, award nominations, and departmental student services.
Serve as ex officio member of the Curriculum Committee; attend department meetings and prepare meeting minutes as needed.
Assist with special projects and perform other job-related duties as assigned.

QUALIFICATIONS:

Bachelor’s degree and three years of college admission/advisement experience, or an equivalent combination of education and experience.
Ability to make independent decisions and judgments in keeping with the level of the position.
Ability to plan, prioritize, balance, and review a variety of projects that must be completed simultaneously and on time.
Ability to interpret and enforce complex academic policies and regulations.
Experience in leading process improvements, managing projects, and implementing initiatives within higher education settings.
Effective organizational, interpersonal, and communication skills with the ability to inﬂuence and collaborate across multiple stakeholders.
Strong decision-making and problem-solving skills with the capacity to exercise sound judgment.
Advanced proﬁciency in data analysis and reporting using spreadsheet, database, and presentation software.
Ability to maintain conﬁdentiality and handle sensitive information with discretion.
Demonstrated commitment to fostering a culture of belonging.
Experience extracting and analyzing student data from enterprise systems (e.g., UDSIS) preferred.
Experience with course registration and scheduling preferred.

SPECIAL REQUIREMENTS:

Will occasionally be required to work evenings and weekends.
This is a hybrid schedule of remote and in-office work, which is subject to change at the discretion of the Department, College or University.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Open until filled

Apply Now

Refine Your Search

faculty assistant/program coordinator jobs in wilmington, de

Academic Program Coordinator

Area Coordinator

Administrative Assistant, Department of City and Regional Planning

Program Assistant

Fellowship Program Coordinator

Program Coordinator, MSSP Program

Executive Assistant

Product Management Associate – Product Coordinator

26-163 Office Assistant (Clerical Assistant 2) - Criminal Justice Department

Youth Activity Worker

Administrative Coordinator

Summer Camp Counselor

26-143 Residence Hall Coordinator (SUA 1) - Residence Life and Housing

Administrative Assistant B

Associate Director for Curriculum Development & Online Education

Development Assistant, International Development and Operations

Office Administrative Assistant B (Department of Biochemistry and Biophysics)

Clinical Research Coordinator A/B

Venue Sales & Event Coordinator

Youth Activity Worker- School Site

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