Top 20 Office manager Jobs in Wilmington, Il

Office Secretary / Administrative Coordinator
Krupa Electric Inc —Romeoville, IL
- $28 - $32 an hour
- Part-time
- Microsoft Outlook
- Research
- Mid-level
- Employee assistance program
Quick Apply
1d
Office Manager
Precision Property Pros —Lockport, IL
- Part-time
- Office
- High school diploma or GED
- Driver's License
- Referral program
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Illinois
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
- Health insurance
Family Law Paralegal/Office Manager/Legal Assistant
Confidential —Mokena, IL
- $50,000 - $80,000 a year
- Full-time
- Mid-level
- In-person
- 401(k)
- 401(k) matching
Quick Apply
Associate Manager, General Administration (IL) (1424)
Hyundai Translead —Joliet, IL
- $60,957.26 - $91,388.96 a year
- Email
- 7 years
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
Dental Office Manager
Aspen Dental —Joliet, IL
- $60,000 - $65,000 a year
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
14d
Office Coordinator
NLX Beverage Solutions —New Lenox, IL
- $24 - $26 an hour
- 18 years or older
- Spanish
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Oral Surgery Office Manager
Chicago Dental Implants, Oral & Facial Surgery —Joliet, IL
- Surgery
- Mid-level
- Travel
- Paid holidays
- Health insurance
Quick Apply
1d
Business Office Manager (BOM)
Heritage Woods of Dwight —Dwight, IL
- $58,000 - $60,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator Event Staff - Chicagoland Speedway
NASCAR —Joliet, IL
- $15 - $18 an hour
- Part-time
- 18 years or older
- Office
- In-person
Treatment Coordinator for an Orthodontic Office
All Smiles Orthododontics —Frankfort, IL
- $25 an hour
- Full-time
- Dental office
- Computer literacy
- Travel
- Health insurance
- Dental insurance
Quick Apply
Scheduling Coordinator - Dental Office
Lifetime Family Dental - New Lenox —New Lenox, IL
- $18 - $21 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Health insurance
- Paid time off
Quick Apply
2d
Office Manager for Supportive Housing
VOA Illinois —Joliet, IL
- $19.30 - $21.00 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- 403(b) matching
- Health savings account
Quick Apply
Front Desk Manager-Multi Unit
Massage Envy —Plainfield, IL
- $20 an hour
- Choose your own hours
- Mid-level
- Retail management
- Leadership
- Health insurance
- Dental insurance
Quick Apply

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office manager jobs near wilmington, il

Office Secretary / Administrative Coordinator

Krupa Electric Inc -
Romeoville, IL

Quick Apply

Job Details

Part-time | Full-time
$28 - $32 an hour
1 day ago

Benefits

Employee assistance program

Qualifications

Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
Time management

Full Job Description

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Office Secretary / Administrative Coordinator to support our day-to-day office operations. This position will provide administrative support, maintain company records, coordinate documentation, assist with compliance requirements, manage business registrations, and help ensure that important deadlines and administrative responsibilities are completed accurately and on time.

The ideal candidate is professional, organized, responsive, and comfortable managing multiple priorities while maintaining confidentiality and attention to detail.

Key Responsibilities

Administrative & Office Support

Manage daily office administrative activities and maintain an organized office environment.
Answer and direct phone calls, emails, and other correspondence.
Schedule meetings, appointments, inspections, and other business activities.
Prepare letters, forms, reports, spreadsheets, correspondence, and other documents.
Maintain electronic and physical filing systems.
Enter, update, and maintain company and project information in databases and spreadsheets.
Order and maintain office supplies and coordinate routine office needs.
Assist management and project personnel with administrative tasks as needed.
Maintain calendars, deadlines, renewal dates, and follow-up items.

Compliance & Regulatory Support

Assist with routine compliance reviews and maintain compliance documentation.
Track licenses, permits, certificates, registrations, renewals, and expiration dates.
Research and monitor administrative requirements applicable to the company's operations.
Prepare and organize documentation required for regulatory, licensing, or compliance submissions.
Maintain accurate records of completed compliance requirements and outstanding items.
Coordinate with management, government agencies, municipalities, vendors, and other parties regarding administrative requirements.
Follow up on outstanding compliance items and notify management of upcoming deadlines.

Business Registrations & Corporate Records

Prepare and submit business registration and renewal documents.
Maintain records for company registrations, licenses, certificates, permits, and related filings.
Track renewal deadlines and ensure timely submission of required paperwork.
Assist with registrations in municipalities, states, agencies, vendor systems, and other applicable platforms.
Maintain organized copies of confirmations, receipts, certificates, and correspondence.
Research registration requirements and coordinate with appropriate agencies when necessary.

Project Submittals & Documentation

Prepare, assemble, and submit project-related documentation according to established requirements.
Track project submittals, approvals, revisions, and outstanding documents.
Maintain project files and ensure required documentation is complete and properly organized.
Coordinate with project managers, clients, contractors, vendors, municipalities, and other stakeholders.
Monitor submission deadlines and follow up on pending approvals or requested revisions.
Maintain logs of submitted documents, dates, status, and required follow-up.
Assist with preparation of proposals, bids, qualification packages, permits, certificates, and other project documentation.

Records & Document Control

Maintain accurate electronic and paper records.
Establish consistent naming, filing, and document-control procedures.
Ensure current versions of forms and documents are used.
Scan, copy, distribute, and archive documents as needed.
Protect confidential company, employee, client, and project information.
Assist with document retention and organization.

Communication & Coordination

Serve as a professional point of contact for routine administrative inquiries.
Communicate with clients, vendors, government offices, municipalities, subcontractors, and other business contacts.
Draft professional emails and correspondence.
Coordinate information between office staff, management, and field/project personnel.
Follow up on outstanding requests and provide status updates.

Qualifications

High school diploma or equivalent required; additional administrative or business education is a plus.
2+ years of office administration, secretary, administrative assistant, project administration, or similar experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to manage multiple projects, deadlines, and priorities.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PDF/document-management tools.
Comfortable learning online registration, permitting, compliance, and project-submittal systems.
Ability to work independently while also supporting a team.
Professional, dependable, and service-oriented attitude.

Preferred Experience

Experience with any of the following is a plus:

Business registrations and renewals
Licensing and permitting
Compliance documentation
Government or municipal submissions
Construction or project administration
Project submittals and document control
Bid and proposal packages
Certificate of insurance tracking
Vendor and subcontractor documentation
Microsoft Excel tracking logs
Electronic filing and document-management systems

Key Skills

Organization and prioritization
Attention to detail
Written and verbal communication
Document management
Deadline tracking
Compliance coordination
Problem solving
Professional customer service
Microsoft Office proficiency
Ability to handle confidential information

What We Offer

Competitive compensation based on experience
Professional and supportive work environment
Opportunity for growth and increased responsibility
Training on company systems and procedures

How to Apply

Please submit your resume and a brief summary of your relevant administrative, compliance, registration, or project-support experience.

Position: Office Secretary / Administrative Coordinator
Employment Type: Full-Time
Location: Romeoville IL
Schedule: Monday–Friday / 7-3:30pm

Pay: $28.00 - $32.00 per hour

Benefits:

Employee assistance program

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in wilmington, il

Office Secretary / Administrative Coordinator

Office Manager

Military Service - U.S. Air National Guard, Administration

Family Law Paralegal/Office Manager/Legal Assistant

Associate Manager, General Administration (IL) (1424)

Dental Office Manager

Office Coordinator

Oral Surgery Office Manager

Business Office Manager (BOM)

Office Coordinator Event Staff - Chicagoland Speedway

Treatment Coordinator for an Orthodontic Office

Scheduling Coordinator - Dental Office

Office Manager for Supportive Housing

Front Desk Manager-Multi Unit

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