Business Services Coordinator
Working Title
Business Services Coordinator, Transition Programs
Home Department
Transition Programs - 40102
Primary Purpose of Organizational Unit
Transition Programs is an organizational unit within the Division of Student Affairs. The Office of Transition Programs provides a comprehensive array of programs designed to meet the unique needs of undergraduate students and parents from orientation through graduation. Programs generate an intentional connection for the students through engaging interactions with other students, faculty and staff.
Some of the programs supported by the Office of Transition Programs are:
- Freshman and Transfer Orientation
- Fall and Spring Commencement
- Convocation
- Family Weekend
- Mentor Programs
- 1st Generation Programs
College
Dean of Students - 40100 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The Business Services Coordinator of Transition Programs is responsible for maintaining accurate budget records, providing detailed financial reports to the Director, and indirectly supervising 4-6 student employees who manage incoming emails, phone calls, and greet visitors. This role oversees the payroll process for over 100 students, manages office operations, supports events such as First-Year and Transfer Orientation and Commencement, and maintains inventory for large-scale programs. The coordinator ensures high-quality customer service to students, families, faculty, and staff.
Key Responsibilities:
- Manage budgets by tracking transactions, reconciling financial records, ordering supplies, and processing financial systems.
- Collaborate with the Director and Business Officer to monitor office funds.
- Oversee the student payroll process, including entering EPAFs and ensuring accurate timesheet submissions.
- Assist with the preparation and implementation of departmental programs and events.
- Schedule and manage Orientation Leaders during training and orientation periods.
- Support professional staff searches by coordinating interviews and travel arrangements.
- Maintain an orderly office environment and track inventory.
- Provide excellent customer service through effective communication.
Minimum Education and Experience Requirements
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
- Experience in Microsoft Office, particularly Excel.
- Strong knowledge and practice with Banner Financial System.
- Superb organizational skills, effective written and oral communication skills, and the ability to multi-task effectively and accurately in a high energy fast-paced environment.
- Ability to retain knowledge of complex procedures, policies and regulations.
- Understanding of basic financial and accounting principles.
- Experience working in an educational setting.
- Experience managing budgets.
Required Certifications or licensure
N/A
FTE
1.0 FTE (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday, with occasional weekends
Work Hours
8:00 am - 5:00 pm
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Job Posting Date
07/29/2026
Posting Close Date
08/13/2026
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/40193
