Working Title
Executive Assistant
Competency Level
Contributing
Home Department
Academic Affairs - 30000
Primary Purpose of Organizational Unit
The University of North Carolina Wilmington (UNCW) is one of the 17 constituent institutions of the University of North Carolina (UNC). The Division of Academic Affairs is the organizational unit at UNCW that houses the academic and administrative units charged with evolving, advancing, and operationalizing the core academic mission of the institution. Academic Affairs achieves this charge through a commitment to the principle of shared governance and collaboration with the other organizational divisions of UNCW: the Division of Business Affairs, the Division of Student Affairs, the Chancellor’s Division, and University Advancement. Academic Affairs is the primary division responsible for delivering the teaching, research, and service mission. Through academic policies and practices consistent with sound research, theory, and methods, Academic Affairs provides a wide array of scholarly programs and leadership that embody excellence in teaching, learning, scholarship, and creative work, as well as service to local, regional and global communities consistent with the institution’s strategic objectives. As of July 2026, the division comprises five colleges, three major centers, and seven functional areas that support faculty, staff, and students. Academic Affairs represents approximately 75% of the university budget and about 62% of the university workforce. The Office of the Provost is the central administrative office responsible for the coordination and leadership of the division of Academic Affairs. A key functional area within the Office of the Provost is “Operations and Strategy.” Led by the Associate Provost for Administration and Resource Management (AP), this unit provides support in areas related to budgeting, strategic planning, tactical operations across functional areas, communications, and other matters that allow the Office of the Provost to function at a high level.
College
Academic Affairs - 300 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The Executive Assistant coordinates day-to-day activities that support the operations and strategy for the Office of Academic Affairs and specifically Administration and Resource Management as well as the Provost Office. This includes providing coordination and support to various AA initiatives across the division as well as direct administrative support of the Associate Provost of Administration and Resource Management. This position must be able to maintain positive relationships with campus partners and stakeholders to ensure initiatives continue to progress in a timely manner.
In support of the entire Office of the Provost, this position coordinates executive level searches, plans and executes events, maintains office supply inventory, and supports facilities related requests for the suite. This position interacts with a wide variety of academic and campus leaders.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
- Experience in higher education.
- Ability to exercise judgement, tact, and discretion in dealing with a wide variety of administrators, faculty, staff, and members of the community.
- Solution-oriented with a can-do attitude; will seek out solutions to problems independently.
- Ability to manage multiple assignments, organize work, and establish work priorities with minimal supervision.
- Ability to analyze, interpret, and implement policy and procedural guidelines.
- Ability to coordinate a variety of resources in gathering information.
- Skilled at scheduling and maintaining quickly changing schedules.
- Ability to effectively manage and coordinate events and meetings.
- Experience with University purchasing processes and reconciliation.
- Ability to serve as the Designated Key Control (DKC) person for the Office of the Provost.
- Experience booking travel and conference reservations.
- Ample experience with Microsoft Office Word, Excel, PowerPoint, SharePoint, Teams, and Zoom.
Required Certifications or licensure
N/A
FTE
1.0 FTE (40 hours per week)
Months Per Year
12 Months
Work Days
Monday to Friday
Work Hours
8:00 a.m. - 5:00 p.m.
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Job Posting Date
08/19/2026
Posting Close Date
09/09/2026
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Contributing level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/40521
