Top 7 Permitting & records coordinator Jobs in Wilmington De

Permitting & Records Coordinator
Quanta Services —King of Prussia, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Retirement plan
Vendor Relations Coordinator
A Taste of Your Town, LLC —Broomall, PA
- $40,000 - $50,000 a year
- Weekends as needed
- Google Workspace
- Customer service
- Research
Quick Apply
Permit Coordinator
Lennar —Wayne, PA
- Full-time
- Clean driving record
- Microsoft Excel
- Construction site
- Paid parental leave
- Health insurance
Gift Planning Administrator
Swarthmore College —Swarthmore, PA
- $60,000 - $73,000 a year
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Tuition reimbursement
Pilot Plant Technician Job
Arkema B.V. —King of Prussia, PA
- Weekends as needed
- 5 years
- Mid-level
- High school diploma or GED
Pilot Plant Technician Job
Arkema —King of Prussia, PA
- Weekends as needed
- 5 years
- Mid-level
- High school diploma or GED
Project Engineer II
Aqua America, Inc. —Bryn Mawr, PA
- Microsoft Excel
- Construction site
- 5 years
- Health insurance
- Paid time off
Quick Apply

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Zoning Coordinator
Village of Hebron —Hebron, OH
Serves as backup support for the front desk as needed, including greeting visitors, answering phones, routing calls, accepting payments or applications as…
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Design Engineering Coordinator
Silco Fire & Security —Columbus, OH
Basic understanding of construction, permitting, fire alarm, fire suppression, or design processes preferred. Coordinating internal communication between design…
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permitting & records coordinator jobs near wilmington de

Permitting & Records Coordinator

Quanta Services -
King of Prussia, PA

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Job Details

Full-time

Benefits

Retirement plan

Qualifications

High school diploma or GED

Full Job Description

About Us

Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that's shaping the future of our communities? At InfraSource, we’re looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let’s build a brighter, more connected world together.

About this Role

IFS InfraSource is seeking a highly organized and detail-oriented Permitting and Records Coordinator to support our operations by managing permits, licenses, insurance documentation, and related records. This role is critical to ensuring compliance, timely project execution, and accurate documentation across multiple projects and jurisdictions. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, high-demand environment.

What You'll Do

Apply for, track, renew, and maintain all necessary permits required for business operations and project execution

Support licensing efforts, including tracking, assisting in applications and renewals for all business and contractors licenses

Request, collect, and manage Certificates of Insurance (COIs) and required bonds from internal teams, clients, and vendors

Electronically file, organize, and maintain documentation including permits, bonds, insurance, contracts, subcontracts, work orders, and other requested materials in accordance with company standards

Manage and respond to multiple permitting and licensing inboxes, ensuring timely communication and follow-up

Coordinate with internal stakeholders, municipalities, regulatory agencies, clients, and vendors to resolve permitting or documentation issues

Monitor permit, COI, and licensing statuses and deadlines to ensure compliance and prevent project delays

Support audits, reporting, and record retrieval requests as needed
Perform additional administrative and coordination duties as required to support the business

What You'll Bring

High school diploma or GED required. Associate’s or Bachelor’s degree in Business Administration or related field preferred

Relevant professional experience in permitting, licensing, compliance, records management, construction administration, or utilities/infrastructure environments

Exceptionally hyper-organized with a strong ability to manage and prioritize multiple workstreams

Detail-oriented, with a high level of accuracy in documentation and recordkeeping

Effective communicator (written and verbal), capable of interacting with a wide range of internal and external partners

Strong team player with a collaborative mindset

Quick learner who can adapt to new systems, processes, and regulatory requirements

Able to balance multiple projects simultaneously without sacrificing quality or timeliness

Proven ability to efficiently manage high-demand deliverables under short turnaround times

Proficiency with digital filing systems, Microsoft Office applications, and document management tools preferred

What You'll Get

Paid on-the-job technical and professional training

Defined career path for future growth

Competitive wages and industry-leading benefits including Retirement Plan

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply Now

Refine Your Search

permitting & records coordinator jobs in wilmington de

Permitting & Records Coordinator

Vendor Relations Coordinator

Permit Coordinator

Gift Planning Administrator

Pilot Plant Technician Job

Pilot Plant Technician Job

Project Engineer II

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