Top 99 Senior administrative assistant Jobs in Wilmington Ma

Senior Executive Assistant
Liberty Mutual —Boston, MA
- $67,000 - $126,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Software troubleshooting
- Research
Sr. Administrative Assistant / Executive Assistant
Avalyn Pharma —Boston, MA
- $113,000 - $135,000 a year
- Office
- Senior level
- Leadership
- Paid time off
Quick Apply
Senior Executive Assistant
Fidelity Investments —Boston, MA
- $85,000 - $115,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Loan repayment program
- Tuition reimbursement
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Boston, MA
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
11d
Senior Administrative Assistant & Office Manager
NASDAQ —Boston, MA
- $59,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Employee stock purchase plan
4d
Senior Administrative Assistant
Columbia Threadneedle Investments —Boston, MA
- $30.10 - $41.35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Dental insurance
- 401(k)
Senior Administrative Assistant
MIT —Cambridge, MA
- Full-time
- Office
- Databases
- High school diploma or GED
Senior Administrative Assistant
Sanofi —Cambridge, MA
- $31.32 - $41.76 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Parental leave
3d
Operations Partner & People Lead (Sr. Administrative Assistant & Team Manager)
Genentech —Boston, MA
- $88,500 - $164,500 a year
- Online Application
- Office
- Bachelor's degree
- Organizational skills
2d
Senior Administrative Assistant
DraftKings —Boston, MA
- $30.00 - $37.50 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
Senior Administrative Assistant, Disease Team Integration
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Loan repayment program
- Dental insurance
Senior Administrative Assistant
TJX Companies —Framingham, MA
- $30.35 - $41.75 an hour
- Microsoft Outlook
- 5 years
- Research
- Health savings account
- Paid holidays
Senior Administrative Assistant - Records
Suffolk County Sheriff's Department —Boston, MA
- Research
- Mid-level
- Office
Senior Administrative Assistant
Massachusetts Port Authority —Boston, MA
- Full-time
- Writing skills
- Office
- Residential
Senior Administrative Assistant, Department Head's Office
MIT —Cambridge, MA
- Full-time
- Google Workspace
- 5 years
- Research
Senior Administrative Assistant
Hebrew SeniorLife —Roslindale, MA
- $59,135.04 - $88,703.08 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Senior Administrative Assistant
The Brigham and Women's Hospital, Inc. —Somerville, MA
- $20.84 - $29.79 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Opportunities for advancement
Quick Apply
Senior Administrative Assistant (Boston, MA)
M&T Bank —Boston, MA
- $23.84 - $39.74 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Organizational skills
- Paid parental leave
- Paid holidays
Senior Administrative Assistant, MIT Sloan Academic Areas
MIT —Cambridge, MA
- Full-time
- 5 years
- Computer literacy
- Administrative experience
Sr. Administrative Assistant, MIT Sloan Office of the Dean
MIT —Cambridge, MA
- Full-time
- Customer service
- 5 years
- Office

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Senior Executive Assistant

Liberty Mutual -
Boston, MA

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Job Details

Full-time
$67,000 - $126,000 a year

Qualifications

Records disposition policies
Confidential information handling
Program management
Microsoft Excel
Office activity coordination
Business travel arrangements
Software troubleshooting
Triage
Data Retention (Data management)
Executive administrative support
Employee relationship building
Research
Mid-level
Communication platforms
Collaborative technology platforms
Organizational skills
Microsoft Teams
SharePoint
Presentation preparation
Corporate event planning
Managing executive calendars
Associate's degree
Communication skills
Adobe Acrobat
Editing
File organization
Time management

Full Job Description

Description

At Liberty, you'll thrive in a hybrid setting that fosters in-person collaboration, innovation and growth. This approach optimizes both remote and in-person interactions, enabling you to connect and ideate with your team and deepen valuable relationships across the company, while still enjoying the flexibility of remote work for focused tasks and projects.

Provides administrative support for executives while exercising confidentiality, tact, and diplomacy. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. Essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible. This level makes decisions with minimal direction; recommendations are typically accepted by executives and is able to quickly adapt to changing priorities. In addition, there is a high degree of usage for executive assistant specific support.

This role follows a hybrid schedule. Candidates must live within 50 miles of our Boston, MA office and will be expected to work onsite at least twice per week, with additional in-office time needed based on team priorities.

Responsibilities:

Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
Manage executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts. Keeps executives informed of changes and helps to keep them on schedule.
Triages and responds to various forms of communication based on executive needs and preferences. Coordinates responses to requests for information, surveys, etc.
Assist executives with preparing for meetings, including preparing materials, setting up agendas, obtaining materials in advance, and distributing materials. May attend meetings on the executive’s behalf and liaise with external partners.
Prepares, updates, and organizes information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
Optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences.
Manage complex itineraries, to include any changes.Process-related expenses.
Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on-sites/off-sites, team gatherings, etc.) whether virtual or in-person. Assists with event planning.
Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company’s records retention schedule.
Learn and keep informed of new tools and technologies to further executive productivity. Identifies and communicates useful functionality and assists with troubleshooting.
Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Qualifications

Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
Strong ability to read complex settings and respond to challenging people and/or circumstances with diplomacy and tact.
Competencies typically acquired through an associate degree (or equivalent) and 6 to 8 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.

About Us

Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.

At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve.

We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: https://www.libertymutualgroup.com/about-lm/careers/benefits

Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.

Fair Chance Notices

California
Los Angeles Incorporated
Los Angeles Unincorporated
Philadelphia
San Francisco

Apply Now

Refine Your Search

senior administrative assistant jobs in wilmington ma

Senior Executive Assistant

Sr. Administrative Assistant / Executive Assistant

Senior Executive Assistant

Senior Administrative Assistant, Enforcement

Senior Administrative Assistant & Office Manager

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Operations Partner & People Lead (Sr. Administrative Assistant & Team Manager)

Senior Administrative Assistant

Senior Administrative Assistant, Disease Team Integration

Senior Administrative Assistant

Senior Administrative Assistant - Records

Senior Administrative Assistant

Senior Administrative Assistant, Department Head's Office

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant (Boston, MA)

Senior Administrative Assistant, MIT Sloan Academic Areas

Sr. Administrative Assistant, MIT Sloan Office of the Dean

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