Top 91 Office coordinator Jobs in Wilsonville, Or

Coordinator Support
Essential Services LLC —McMinnville, OR
- $4,000 a month
- Full-time
- Background check
- Sales
- Mid-level
- Mileage reimbursement
- Health insurance
Quick Apply
5d
Service Coordinator
Hired by Matrix —Beaverton, OR
- $25 - $35 an hour
- Contract
- Microsoft Excel
- ERP systems
- Mid-level
Quick Apply
Administrative Coordinator (Home Care)
CH2 Consultants —Tualatin, OR
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Opportunities for advancement
Quick Apply
Communications Coordinator - Living Waters of Hope
Christian Career —Canby, OR
- $23 - $25 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
Quick Apply
Administrative Coordinator
Oregon Health & Science University —Portland, OR
- $30.34 - $41.02 an hour
- Full-time
- Microsoft Excel
- Microsoft Access
- Bachelor of Science
7d
Primary Care Administrative Coordinator
The Portland Clinic —Portland, OR
- Full-time
- Primary Care
- HIPAA
- Mid-level
- Health savings account
- AD&D insurance
Office Coordinator
RH2 Engineering —Lake Oswego, OR
- $32 - $36 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Health savings account
Quick Apply
7d
Practice Coordinator
Aldrich CPAs & Advisors LLP —Lake Oswego, OR
- $24 - $32 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Paid parental leave
Quick Apply
8d
Record Management Coordinator (Office Specialist 2)
Oregon Health Authority —Hillsboro, OR
- $3,515 - $4,738 a month
- 8 hour shift
- Customer service
- Word processing
- Mid-level
- Paid holidays
- Disability insurance
6d
Medical Front Office coordinator
Newberg Family Chiropractic —Newberg, OR
- $25 - $29 an hour
- Email
- HIPAA
- Mid-level
- Clinic
- Paid training
- Paid time off
Quick Apply
8d
Therapy Office Coordinator
In Reach Speech-Language Therapy LLC —Portland, OR
- $22 - $25 an hour
- Full-time
- Administrative experience
- Clinic
- Children
- Paid training
- Health insurance
Quick Apply
6d
Group Practice Coordinator/ Administrative Coordinator
Oregon Health & Science University —Portland, OR
- $30.34 - $41.02 an hour
- Full-time
- School experience
- Dental office
- Microsoft Excel
Office Coordinator
REAP INC —Portland, OR
- $20.63 - $23.94 an hour
- Full-time
- Google Workspace
- Research
- Office
Receptionist/ Registration Coordinator
Northwest ASC - Portland (12530) —Portland, OR
- Full-time
- Surgery
- High school diploma or GED
- Cleaning
- Health savings account
- AD&D insurance
Executive Coordinator, Council for the Homeless
Vancouver Housing Authority —Vancouver, WA
- $31.47 - $37.77 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
2d
Administrative Coordinator – Applied Technology
Mount Hood Community College —Gresham, OR
- $63,466 - $87,858 a year
- Overtime
- 5 years
- Research
- Mid-level
- AD&D insurance
- Paid holidays
12d
Dental Front Office / Hygiene & Marketing Coordinator
Adam Tyberg, DDS, PC DBA Dental Care of Sherwood —Sherwood, OR
- $24 - $32 an hour
- Full-time
- Private practice
- Dental office
- In-person
- Health insurance
- Paid time off
Quick Apply
1d
Administrative Assistant & Digital Marketing Coordinator
HOMEMASTERS EAST —Boring, OR
- $20 - $24 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Quick Apply
HR Program Coordinator
Community Vision —Portland, OR
- $55,000 - $60,000 a year
- Full-time
- Background check
- CPR Certification
- Clean driving record
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator, Facilities & Security
Planned Parenthood Columbia Willamette —Portland, OR
- $24.85 - $36.22 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
13d

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Coordinator Support

Essential Services LLC -
McMinnville, OR

Quick Apply

Job Details

Full-time
$4,000 a month
5 days ago

Benefits

Mileage reimbursement
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Phone communication
Office phone management

Full Job Description

Description:

Who We Are

At Essential Services LLC, we are more than a provider agency. We empower individuals with intellectual and developmental disabilities by connecting them with qualified Direct Support Professionals (DSPs) who provide personalized, in-home and community-based support.

Our Coordinator Support role helps keep the Service Coordinating Department running efficiently by supporting scheduling, communication, training coordination, documentation, and day-to-day administrative needs.

About the Role

This is a full-time, in-office position, Monday through Friday from 9:00 AM to 5:00 PM.

As a Coordinator Support, you will provide administrative and operational support to the Service Coordinating Department. You will assist with scheduling and shift coverage, communicate with DSPs, coordinate trainings, maintain accurate records, track follow-ups, and help ensure day-to-day tasks are completed efficiently.

This role requires someone who is organized, responsive, and comfortable communicating with people throughout the day. You should be able to work with a sense of urgency, manage competing priorities, and adapt quickly when needs change. Your support will help Service Coordinators stay organized and ensure important scheduling, administrative, and follow-up needs are handled consistently.

Key Responsibilities

1. Scheduling and Shift Coverage

Assist with filling open and vacant DSP shifts
Contact DSPs regarding availability and shift opportunities
Follow up on coverage needs and communicate schedule changes
Update and maintain accurate scheduling information in Aaniie
Support Service Coordinators with schedule confirmations and changes

2. Administrative Support

Provide day-to-day administrative support to Service Coordinators
Assist with data entry, document preparation, and record maintenance
Maintain organized and accurate client and DSP information
Enter and update information in systems such as Monday.com and Paylocity
Respond to and route incoming calls, messages, and department inquiries

3. Training Coordination

Schedule PBSP and Nursing Delegation trainings for DSPs
Communicate training dates, requirements, and updates
Track required trainings and completion status
Report completed training hours to the Training Supervisor for DSP compensation

4. Client and DSP Support

Assist with scheduling and tracking quarterly client check-ins
Follow up with clients and DSPs regarding outstanding needs or requests
Track service updates and action items
Communicate concerns or service gaps to the appropriate Service Coordinator

5. Task and Workflow Support

Track departmental tasks, deadlines, and follow-ups
Follow up on outstanding action items to support timely completion
Help Service Coordinators manage changing priorities and time-sensitive needs
Maintain clear communication to ensure important information does not get missed

6. Communication and Collaboration

Maintain professional communication with DSPs, clients, Service Coordinators, and internal teams
Coordinate with Human Resources, Referrals, Payroll, Training, and leadership as needed
Provide timely updates regarding scheduling, training, and outstanding tasks
Maintain confidentiality when handling client and employee information

What We Offer

$4,000/month salary with an evaluation at 90 days
Medical, Dental, and Vision insurance
401(k) with annual pay increases
Paid Time Off and Sick Time
Mileage reimbursement at company events
A workplace that values accuracy, accountability, and continuous improvement

Ready to Join Us?

If you enjoy a role where every day is different and you’re at your best when coordinating, communicating, and getting things done, we’d love to hear from you!

Requirements:

Qualifications

Must be at least 21 years of age
Strong verbal and written communication skills
Strong organizational skills with the ability to manage multiple tasks and follow-ups
Ability to work efficiently and adapt to changing priorities
Strong attention to detail and accuracy
Comfortable communicating by phone and following up with staff
Comfortable learning and working across multiple software systems
Ability to handle confidential information professionally
Must meet required DHS background check requirements

Preferred Qualifications

Experience in scheduling, staffing, office administration, sales, customer service, or a similar role
Experience coordinating schedules or filling open shifts
Experience working in a fast-paced office environment
Experience with scheduling, HR, CRM, or task-management software
Experience managing records, documentation, or data entry

Quick Apply

Refine Your Search

office coordinator jobs in wilsonville, or

Coordinator Support

Service Coordinator

Administrative Coordinator (Home Care)

Communications Coordinator - Living Waters of Hope

Administrative Coordinator

Primary Care Administrative Coordinator

Office Coordinator

Practice Coordinator

Record Management Coordinator (Office Specialist 2)

Medical Front Office coordinator

Therapy Office Coordinator

Group Practice Coordinator/ Administrative Coordinator

Office Coordinator

Receptionist/ Registration Coordinator

Executive Coordinator, Council for the Homeless

Administrative Coordinator – Applied Technology

Dental Front Office / Hygiene & Marketing Coordinator

Administrative Assistant & Digital Marketing Coordinator

HR Program Coordinator

Administrative Coordinator, Facilities & Security

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