Top 11 Executive assistant Jobs in Wimberley, Tx

Executive Assistant
InMindOut Emotional Wellness Center LLC —New Braunfels, TX
- Google Workspace
- Research
- Mid-level
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Executive Operations Specialist
Texas Water Company —New Braunfels, TX
- Full-time
- 7 years
- Office
- Driver's License
Senior Administrative Assistant | Food & Beverage and Rooms
Omni Hotels & Resorts —Austin, TX
- Full-time
- Writing skills
- Pass drug screening
- English
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Executive Assistant
VVater —Austin, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
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Executive Director (WIMB)
Civitas Senior Living —Wimberley, TX
Certification: Applicable state certification for managing senior living communities or ability to obtain as required.
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Vice President Fiscal Management/CFO
VIA Metropolitan Transit —San Antonio, TX
Must have, or be able to quickly develop, a thorough knowledge of applicable governmental regulations and federal, state, and local laws.

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Executive Assistant
Astute Technology Management —Dublin, OH
Valid driver's license with an acceptable driving record. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or similar tools.
$20 - $25 an hour
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Executive Assistant to CTO
McKesson —Columbus, OH
McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or…
$30.83 - $51.39 an hour
6d

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Executive Assistant

InMindOut Emotional Wellness Center LLC -
New Braunfels, TX

Quick Apply

Job Details

Qualifications

Meeting minutes
Google Workspace
Correspondence management
Confidential information handling
Office activity coordination
Business travel arrangements
Tax documents
Spreadsheets
Presentations for conferences or internal meetings
Meeting transcription
Executive administrative support
Mail distribution
Research
Mid-level
Social media platforms
Invoice payment processing
Mail management
Project task coordination
Organizational skills
Content scheduling
Marketing campaign management
Mail processing
Corporate event planning
Productivity software
Managing executive calendars
Communication skills
File organization
Bill payment support

Full Job Description

Position: Administrative Assistant

Reports To: CEO

Primary Function/Purpose

The Administrative Assistant will provide comprehensive support to the CEO, ensuring smooth operations and effective execution of both personal and professional tasks. This role requires a proactive and highly organized individual capable of multitasking, managing schedules, assisting with marketing initiatives, and providing administrative support across various functions.

Key Responsibilities:

Executive Assistant Duties:

Manage and maintain the CEO's calendar, schedule meetings, and coordinate appointments.
Prepare agendas, take minutes, and distribute notes for CEO’s meetings.
Handle confidential information with discretion and professionalism.
Organize travel arrangements, including flight bookings, hotel accommodations, and transportation for the CEO.
Coordinate communication between the CEO and internal staff and external professionals.
Ensure timely follow-ups on key actions and tasks arising from meetings.

Daily Touchpoint Meetings with CEO:

Conduct daily check-in meetings with the CEO to discuss priorities, update schedules, and ensure all tasks are aligned with goals.
Provide support in managing the CEO’s workload and adjusting schedules as needed for changing priorities.

Mail Processing (if applicable):

Sort and distribute incoming mail, and ensure timely follow-up for any time-sensitive matters.
Prepare outgoing mail, including packages and correspondence.

Receipts and Invoices Processing:

Track, process, and file receipts for the CEO and other departments.
Assist in processing invoices and ensuring timely payment for company expenses.

Bill Paying (if applicable):

Manage bill paying spreadsheet
Review credit card statements to ensure that bills auto drafted are accurate and up to date.
Pay bills as needed.

Marketing Assistant Tasks:

Support marketing team with research, drafting content, and coordinating marketing campaigns.
Assist in maintaining social media schedules, preparing promotional materials, and tracking results.

Monitoring and Distributing Attendance at Meetings:

Ensure proper attendance is tracked for all meetings and events.
Distribute attendance records to relevant parties.

Developing Presentations for Quarterly Business Update Meetings:

Collaborate with the CEO and relevant teams to create and design engaging presentations for quarterly business reviews.
Organize materials, data, and insights to support the presentation content.

Managerial Calendar:

Track the calendars of the management team, ensuring their appointments and tasks align with the CEO's priorities.
Track the personal calendar of the CEO and manage the annual managerial task calendar.

Tax Forms:

Assist in tracking tax-related forms for the team and ensure timely submission.

Preparing, Reminding, and Supporting Company-Sponsored Events:

Assist with planning, organizing, and hosting company events.
Send out reminders for upcoming events and ensure team members have necessary details.

Preparing and Distributing Company Calendar:

Maintain and update the company's monthly calendar with events, meetings, and important dates.
Ensure accurate and timely distribution to all team members.
Organize materials for crafts, organize, order and coordinate distribution.

Company Minutes:

Record and distribute meeting minutes for company-wide meetings, ensuring they are concise, accurate, and sent out promptly.

Additional Tasks as Needed:

Provide additional administrative support to the CEO and management team as needed.
Assist with ad-hoc projects or tasks that may arise throughout the year, contributing to the overall efficiency and success of the organization.

Qualifications:

Proven experience as an administrative assistant or executive assistant, ideally supporting a CEO or senior management team.
Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite, Google Workspace, and other administrative tools.
Strong interpersonal skills with the ability to maintain professionalism and discretion.
Ability to work independently and as part of a team, while remaining flexible and adaptable.
Previous experience with event coordination, calendar management, and handling confidential information is a plus.

IMO is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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executive assistant jobs in wimberley, tx

Executive Assistant

Executive Operations Specialist

Senior Administrative Assistant | Food & Beverage and Rooms

Executive Assistant

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