Top 1 Construction office manager Jobs in Windermere, Fl

Office Manager / HR & Accounting Administrator
Northing Concrete Construction —Orlando, FL
- From $1 a year
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
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Office Manager / HR & Accounting Administrator

Northing Concrete Construction
Orlando, FL

Quick Apply

Job Details

Full-time
From $1 a year

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Bilingual
Construction procurement
Construction project reporting
Construction subcontractor management
Spanish
Teamwork
Confidential information handling
Bluebeam
Microsoft Excel
Microsoft Outlook
OSHA
Construction cost control
Construction safety management
Construction contract administration
Professional ethics
Client communication
Construction management software
English
Construction risk management
Bachelor's degree
Attention to detail
Quality control
Contracts
Construction dispute resolution
Construction quality control
Construction management
Associate's degree
Construction project budgeting
Construction project planning
Leadership

Full Job Description

About us: Northing Concrete Construction is a commercial concrete contractor serving general contractors & developers throughout Florida. Our projects include foundations, slabs-on-grade, site concrete, structural concrete, masonry, tilt-up construction, and other specialty concrete work. We are committed to delivering quality workmanship while maintaining a strong culture of safety, teamwork, and integrity.

Overview
As we continue to expand, Northing Concrete Construction is seeking a highly organized, bilingual (English & Spanish) Office Manager / HR & Accounting Administrator to oversee the daily administrative operations of our growing commercial concrete construction company. This position is responsible for payroll processing, accounts payable, employee onboarding, human resources administration, and general office management. The ideal candidate has construction industry experience, is detail-oriented, and enjoys working in a fast-paced environment.

Primary ResponsibilitiesAccounting & Financial Administration

Process accounts payable and vendor invoices.
Code invoices to the appropriate projects and cost codes.
Maintain vendor records, W-9s, and certificates of insurance.
Reconcile bank and credit card accounts.
Process customer payments and maintain accounts receivable records.
Prepare and process weekly payroll.
Maintain accurate payroll records and employee deductions.
Coordinate with the company's CPA regarding monthly financial reporting, tax preparation, and year-end accounting.
Assist with job cost tracking and financial reporting.
Process lien waivers and maintain project financial documentation.

Human Resources

Manage the complete onboarding process for new employees.
Prepare employment paperwork, including I-9s, W-4s.
Coordinate pre-employment drug screens and background checks.
Maintain employee personnel files and HR documentation.
Administer employee benefits and enrollment changes.
Track PTO, employee records, and employment status changes.
Coordinate workers' compensation claims and return-to-work documentation.
Manage employee separations and offboarding.
Ensure compliance with federal and state employment regulations.

Payroll Administration

Collect and review employee time records.
Process weekly payroll accurately and on time.
Maintain payroll records and employee deductions.
Coordinate with field managers regarding payroll questions and corrections.
Assist with payroll reporting and documentation.

Office Administration

Answer incoming phone calls and route inquiries appropriately.
Maintain office supplies and office organization.
Maintain company licenses, registrations, and insurance renewals.
Organize and maintain electronic and physical company records.
Provide administrative support to ownership and project management staff.
Assist with special projects and other administrative duties as assigned.

QualificationsRequired

Minimum 5 years of office management, accounting, or HR experience.
Experience processing payroll.
Bilingual (English & Spanish).
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office (Excel, Outlook, Word).
Experience with QuickBooks or similar accounting software.
Ability to handle confidential financial and employee information.

Preferred

Experience in the commercial construction industry.
Knowledge of construction accounting and job costing.
Experience with employee onboarding and HR administration.
Familiarity with lien waivers, certificates of insurance, and vendor compliance.
Understanding of payroll regulations and employment compliance.

Compensation & Benefits

Competitive salary based on experience.
401k
Paid Time Off (PTO).
Health insurance.
Paid holidays.
Opportunities for professional growth within a growing construction company.

Job Type: Full-time

Pay: From $1.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

Associate (Required)

Work Location: In person

Quick Apply

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construction office manager jobs in windermere, fl

Office Manager / HR & Accounting Administrator

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