Department:
85072 Wake Forest University Health Sciences - Academic PA Studies
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
Full time, 40 hours per week
Pay Range:
$25.30 - $37.95
About the PA Program at Wake Forest University School of Medicine (WFUSM)
The Wake Forest PA program within the Wake Forest University School of Medicine (WFUSM), has a rich history of producing highly capable and competent clinicians. We are fortunate to have two campuses in North Carolina (Boone and Winston-Salem). The two-year PA program is divided into didactic/preclinical (1st year) and rotation/clinical education (2nd year). There are on average 88 students in each class with 24 of those on the Boone campus. The Department of PA Studies (DPAS) is seeking a program coordinator who will be located on the Winston Salem campus.
Job Summary
The Department of PA Studies (DPAS) is seeking a program coordinator who will be located on the Winston Salem campus. The program coordinator will work in collaboration with key program personnel to support day to day operations across all aspects of the educational programs.
What You’ll Do
Integral Support: Collaborating closely with program director, key program staff & faculty, and students, you will provide administrative support to operations spanning event management, communications, expense management, curriculum and evaluation.
Day to day point of contact for Winston Salem program specific issues, events, and other responsibilities including but not limited to classroom coverage (as needed), guest & faculty support (copies, parking, building issues, etc.)
Preclinical: Provide support to ensure smooth curriculum delivery including but not limited to set-up and tear-down for curricular events such as lab practicals, simulations, and assessments; reviewing curriculum recordings in Echo360; knowledgeable in LMS – one45; tracking student attendance in Qwickly.
Clinical: Provide support to ensure smooth curriculum delivery including but not limited to planning, set-up and tear-down for Preparing Future Professionals and Clinical Year Prep courses. As requested, assist with course schedules on one45 and schedule Echo360 curriculum recordings as needed.
DMSc Program: Administrative support to DMSc program director and course directors. In conjunction with Director of Admissions, oversee the DMSc application process for DMSc applicants; scheduling virtual information sessions in CollegeNet and sending follow-up communication; work with departmental social media and marketing manager to ensure website updates are complete and upcoming sessions & deadlines publicized; ensure timely replies to wakedmsc inbox inquiries, prepare applications for faculty review, communicate with prospective and accepted applicants via CollegeNet. Providing timely communication to students from acceptance to matriculation.
MMS Admissions: Provide support for MMS application cycle including but not limited to College Net support, monitoring inquiries to paadmit inbox, assisting with check-in tech support for applicants (as requested), assisting with interview day logistics and recording scores.
Evaluation and Testing: Support evaluation activities for preclinical and clinical year including but not limited to end-of-unit & end-of-rotation exams and assessments: submitting CEAL requests, room reservations, and proctoring. Assisting with remediation proctoring as requested.
Accreditation: Work closely with vice chair to monitor ongoing accreditation standards process by scheduling meetings for vice chair/program director and ensuring assigned tasks are completed.
Manage payments related to assigned program responsibilities. Responsibilities include: collecting documentation and submitting set up requests for new vendors in Workday Strategic Sourcing, completing cost transfers, submitting payment requests, saving documentation, and communicating payment details to the office administrator.
Will have knowledge and proficiency of MMS student admissions administrator role and responsibilities as well as didactic program needs to ensure adequate back-up and cross-coverage across programs. Maintain standard operating processes, shared calendars, checklists and timelines. Meet regularly to ensure seamless communication and understanding of ongoing needs or issues.
Provide data and reports for accreditation team as requested
Team Collaboration: Beyond overseeing curricular and administrative components, this position supports the entire DPAS team during high-demand periods
Coordinate and/or participate in events, including but not limited to, orientation, white coat ceremony, inter-professional activities, clinical year prep, hooding and awards ceremony. Occasional overnight or day travel to Boone campus may be required during events or high-demand periods.
For assigned committees, scheduling meetings, taking meeting minutes and dispersing as instructed.
Engage with external community stakeholders through other events such as quarterly community engagement, Camp Med, and other program events
Will have knowledge and proficiency of department program coordinator role and responsibilities to ensure adequate back-up and cross-coverage as needed. Meet regularly to discuss any ongoing needs or issues.
What You’ll Bring
Required
Preferred
Skills
Excellent written and verbal communication skills.
A high degree of professionalism, discretion and confidentiality.
Excellent analytical, problem-solving, critical thinking and technical skills, specifically with Microsoft office suite products.
Ability to work independently with minimal supervision.
Why Teammates Choose Us
Benefits that support you:
- Comprehensive medical, dental, vision, and retirement benefits
- Paid time off, parental leave, and tuition assistance
- 401(k): 3% company contribution + 3% match
Education and growth opportunities:
- Tuition assistance: $5,250 per year for full-time teammates, $2,625 per year for part-time teammates
- Continuing education: $1,500 for full-time, part-time and PRN teammates
- Clear professional development pathways and advancement opportunities
Your voice matters:
- We actively seek teammate feedback and use it to improve the way we work, care, and grow together
- Teammates are encouraged to share ideas, lead change, and help shape the future of care
Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.
More About Wake Forest University School of Medicine (WFUSM)
Wake Forest University School of Medicine serves as the academic core of Advocate Health, one of the nation’s largest nonprofit health systems, advancing innovation in patient care, research and medical education. With nationally recognized programs, world-class faculty, dedicated support staff and a commitment to improving health for all, the School of Medicine provides an inspiring environment where clinicians, researchers and learners collaborate to shape the future of health care.
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits and more
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Responsible for planning, designing, and implementing programs, assisting in data collection, establishing protocols and reviewing program offerings. Provides management oversight to the data management and financial reporting for programs. Responsible for the operational execution and management of special projects within the department, including providing process management oversight, leading process improvement initiatives, and assisting leadership with strategic plan initiatives.
