Purpose: To perform secretarial and administrative tasks, under the general supervision of the pastor, which will support the overall function and activities of the church. The administrative assistant is often the first person the public sees and/or talks to.
For the church to do ministry in many areas, adequate support and administration for all ministries is essential. The secretary must create an environment that is inviting to people passing through and is comforting and calming to those who may be dealing with stress or confusion.
Required Skills and Personal Traits
A personal commitment to Jesus Christ as Savior and Lord and strong desire to serve within a church
Outstanding “I care” people skills
Excellent clerical, communications, computer and organizational skills
Effective verbal, writing, editorial and publishing skills
Must have the attitude toward role as “another minister” of the church, not just “office help”
Ability to protect the reputation of and integrity of others through strict confidentiality. Wisdom to refrain from indiscriminately sharing information is critical.
Willingness to learn new skills, work as a team player and overall dependability and accessibility are very important
Job Responsibilities:
Support for Congregation and Guests – The church administrative assistant will greet all visitors and members as they enter the office and will assist them as needed during office hours.
Telephone Coordinator – The church administrative assistant will become the “during-the-week-voice” of the church. This person must be able to communicate effectively in a broad range of areas by fielding phone calls and communicating messages of the pastors and other staff members.
Correspondence – Compose letters as requested and ensure that all correspondence is mailed in a timely manner
Maintenance of Office Equipment – Operate, clean regularly and recommend needs for all office equipment including copier, computer, security cameras, etc.
Maintenance of Church Records – Utilize Power Church software to maintain all membership records
Utilize Power Church software to pay monthly bills and run financial reports.
Preparation of Bulletin and Newsletter – Keep an up-to-date master calendar of events, gather information, create, proofread and publish the weekly bulletin and monthly newsletter. Newsletters mailed will require additional work putting them in envelopes and applying stamps and return labels.
Administration of Computer Operation – Supervise all computer-related procedures and plan overall utilization of computer capabilities; make sure that all software and anti-virus programs are kept up-to-date and backed up regularly; generate reports when required by pastor and other staff members; do weekly updates to church website.
Maintenance of Office Files – Keep all files in an orderly manner and prepare filing system direction for others; maintain records of baptisms, dedications, weddings, funerals, membership and visitor attendance.
Keys – Organize key box and supply keys to personnel as needed
Mail – Pick up mail daily and sort and deliver mail to staff and leaders
Office Supplies – Maintain inventory of office supplies and make materials available to staff and members as needed
Church Calendars – Maintain church calendars with current events
Training Desired:
Minimum of 5 years experience in performing general office work to include duties such as telephone usage, filing, typing, handling questions and/or complaints, data entry, computer usage and bookkeeping/accounting duties
Salary and Benefits:
Salary is reflective of other similar positions in secular employment in our immediate area. Mileage reimbursement is made whenever personal vehicle is used to accomplish any church-related task.
Pay: $19.57 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
