Top 3 Bursar Jobs in Wisconsin

Financial Aid Assistant/Accounting Bursar
Southwest Tech —Fennimore, WI
- $19.56 - $25.37 an hour
- Online Application
- ERP systems
- Pass drug screening
- Mid-level
- Health savings account
- Disability insurance
12d
Financial Aid Assistant/Accounting Bursar
Southwest Wisconsin Technical College —Fennimore, WI
- $19.56 - $25.37 an hour
- Full-time
- Writing skills
- ERP systems
- Pass drug screening
- Health savings account
- Disability insurance
Quick Apply
13d
Bookkeeper and Operations Assistant
Nashotah House Theological Seminary —Nashotah, WI
- $20 - $24 an hour
- Part-time
- Background check
- Writing skills
- Mid-level
- Paid time off
Quick Apply
14d

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14d
Financial Aid Assistant/Accounting Bursar
Southwest Tech —Fennimore, WI
Compliance with federal, state, institutional, and Veterans Affairs regulations while helping students develop and. State, federal, and VA agencies.
$19.56 - $25.37 an hour
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Financial Aid Assistant/Accounting Bursar

Southwest Tech -
Fennimore, WI

Apply Now

Job Details

Full-time
$19.56 - $25.37 an hour
12 days ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Vision insurance
Life insurance

Qualifications

Customer communication

Full Job Description

Southwest Tech is committed to providing a welcoming environment and a sense of community where all employees can

experience success. We empower and inspire all members of the Southwest Tech community to embrace differences, defend

human dignity, and respect the richness of values and ideas that each person brings to the college.

POSITION Financial Aid Assistant/Accounting Bursar [Full-Time, Benefitted]
APPLY BY August 16, 2026
HIRE DATE August 31, 2026

DIVISION Financial Aid
REPORTS TO Student Financial Assistance Manager
CLASSIFICATION Hourly (Non-Exempt)
POSTING DATE July 30, 2026

SUMMARY

This position provides comprehensive financial aid, student accounts, and veteran education benefits services while
supporting student financial wellness and success. The role combines personalized financial case management with
technical expertise in financial aid administration, student billing, and ERP system support. The position ensures
compliance with federal, state, institutional, and Veterans Affairs regulations while helping students develop and
implement financial plans that support persistence, completion, and long-term financial well-being. The position also
serves as a key resource for financial aid systems administration, process improvement, and operational continuity.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE

1. Personalized Financial Success Planning and Financial Case Management

Conduct individualized financial success planning sessions with students to assess financial

circumstances, identify barriers, and develop personalized funding strategies that support educational
and career goals.

Maintain an assigned caseload of students, providing ongoing financial coaching, counseling, and case

management throughout the student lifecycle.

Advise students and families regarding financial aid eligibility, FAFSA completion, loan counseling,

budgeting, financial literacy, debt management, and available funding resources.

Connect students with emergency funding programs, financial wellness resources, and institutional

support services to address financial barriers to student success.

Collaborate with advising, admissions, student success, and academic support teams to provide

coordinated interventions and support student persistence and completion.

Participate in outreach and recruitment activities that promote financial aid awareness, affordability

planning, and financial wellness education.

2. VA School Certifying Official (SCO)

Serve as the institution's School Certifying Official (SCO), certifying student enrollment and processing

enrollment changes with the U.S. Department of Veterans Affairs in an accurate and timely manner.

Advise prospective and current veteran and military-connected students regarding education benefit

eligibility, certification requirements, documentation, and academic policies that may affect benefits.

Monitor student eligibility and compliance with VA education benefit regulations while maintaining

accurate certification records, reconciling VA payments, and preparing required reports.

Collaborate with Financial Aid, Admissions, Registrar, Business Office, and Student Success staff to

support benefit administration, regulatory compliance, and exceptional service to veteran and military-
connected students.

3. Provides Comprehensive Financial Aid & Billing Support, Manages Student Payments & Financial

Transactions, and Ensures Compliance & Accuracy in Financial Aid Processing

Provide comprehensive customer service and support to students, families, faculty, and staff regarding

financial aid, student accounts, billing, payment plans, loans, scholarships, grants, and institutional
funding programs.

Process, review, verify, package, and administer financial aid in compliance with federal, state, Veterans

Affairs, and institutional regulations.

2 FINANCIAL AID ASSISTANT/ACCOUNTING BURSAR

Review financial aid files, verification documents, appeals, and exception requests to ensure accuracy,

completeness, and regulatory compliance.

Maintain accurate financial aid records and student account information within institutional systems.

Manage student billing, payment processing, refunds, stipends, receivables, and other student financial

transactions.

Reconcile student payments, deposits, financial aid disbursements, and related accounts to ensure

financial accuracy and accountability.

Support financial aid reporting, reconciliations, audits, and compliance reviews required by institutional,

state, federal, and VA agencies.

Monitor student eligibility, satisfactory academic progress, enrollment status, and compliance

requirements affecting financial aid and veteran education benefits.

Assist in maintaining operational continuity, supporting workflow coordination, and serving as a resource

for team members as needed.

Maintain confidentiality of student and financial records in accordance with FERPA and other applicable

regulations.

4. Financial Aid Systems Support and Administration

Serve as a back- up and support for the financial aid and student account system module owner within

the College's ERP and related technology systems.

Analyze, configure, maintain, and enhance financial aid system functionality to improve operational

efficiency, service delivery, compliance, and data accuracy.

Develop and maintain reports, queries, workflows, and automated processes that support departmental

operations and data-informed decision-making.

Identify system issues, recommend solutions, and coordinate testing and implementation of system

enhancements.

Document procedures, create training materials, and provide guidance to staff regarding financial aid

processes and system functionality.

Collaborate with Enterprise Systems and Information Technology Services and other departments to

support system integrations, upgrades, and process improvements.

Monitor system performance and recommend continuous improvements that strengthen operational

effectiveness and student service delivery.

TRAINING AND EXPERIENCE
• Education & Experience – Associate’s degree in accounting, business, or a related field, with a minimum of three

years of relevant experience; or an equivalent combination of education and experience sufficient to successfully
perform the essential duties of the position. Prior experience in financial aid, student accounts, or a higher
education setting is preferred.

Strong Organizational & Multitasking Abilities – Highly organized and detail-oriented, with the ability to manage

multiple projects simultaneously, track critical deadlines, and ensure accuracy in financial transactions.
Demonstrated ability to work independently while also contributing effectively within a team environment.

Technology Proficiency – Skilled in the use of Microsoft Office Suite, student information systems (SIS/ERP), and

other financial management tools. Comfortable navigating digital platforms and adapting to new technology to
improve efficiency and service delivery.

Exceptional Interpersonal & Communication Skills – Strong verbal and written communication skills, with the

ability to explain complex financial concepts in a clear and accessible manner. Able to interact professionally with
students, parents, faculty, and staff from diverse cultural, social, and educational backgrounds.

Customer Service Excellence – Committed to providing a high level of customer service by actively listening,

responding to inquiries with accuracy and empathy, and guiding students and families through financial aid and
billing processes. Ability to problem-solve, address concerns proactively, and create a welcoming and supportive
environment for all stakeholders.

KNOWLEDGE

Financial & Accounting Management: Proficient in

general accounting principles (GAAP), accounts
management, tax forms (1040), financial
reconciliation, and institutional cash flow
management.

Customer Service & Student Engagement: Strong

ability to provide compassionate, solution-focused
customer service, assisting students and families
with financial aid, billing concerns, and payment
options. Proficient in crisis management and
intervention techniques to support students in
financial, academic, or personal distress.

Office Practices & Administrative Management:

Strong organizational skills with experience in
office procedures, recordkeeping, contract
management, and financial reporting. Manage
multiple projects, track deadlines, and prioritize
tasks effectively in a fast-paced environment.

Communication & Professionalism: Exceptional

communication and relationship-building skills
with the ability to engage, support, and build
relationships with students, parents, faculty, and
colleagues while maintaining professionalism and
accountability.

Empathy & Analytical Thinking: Balances

analytical problem-solving with empathy, offering
students both financial guidance and emotional
support.

SKILLS

Student Billing & Payment Systems:

Knowledgeable in student account
management, billing cycles, payment plans,
tuition reimbursement, and third-party payment
processing. Skilled in maintaining accurate
financial records and student files using financial
management tools and Student Information
Systems (SIS) or ERP software.

Financial Aid & Regulatory Compliance

Expertise: In-depth knowledge of financial aid
programs, federal and state regulations, and
compliance with Title IV, FERPA, and Veterans
Affairs benefits. Proficient in interpreting and
applying financial aid policies and regulations
while maintaining institutional and governmental
compliance.

Technology Proficiency & Data Management:

Adept at using SIS/ERP systems and data
management tools to enhance operational
efficiency and accuracy.

PHYSICAL REQUIREMENTS STATEMENT
Southwest Tech is committed to creating an inclusive and accessible workplace. While certain job roles may require
physical capabilities, we welcome applicants of all abilities and are committed to providing reasonable accommodations
throughout the hiring process and in the workplace.

APPLICATIONS
Internal and External applicants complete and submit the online employment application at www.swtc.edu/jobs
For questions regarding the application process, or if you need an accommodation, please email Human Resources at
[email protected] or 608.822.2314. (TDD: 608.822.2072)

SALARY RANGES

B22 Hourly: $19.56-$25.37

BENEFITS/SERVICES
Our comprehensive benefit package includes the following and much more:

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long-Term Disability

Health Savings Account

Health Club Access

Wisconsin Retirement

System Contribution

On-campus day care (hourly

rate charged)

College Savings Program

Additional Voluntary

Benefits

Paid Time Off

4 FINANCIAL AID ASSISTANT/ACCOUNTING BURSAR

SELECTION PROCESS
The Review Committee will screen applicants and contact them for an interview. Meeting the minimum qualifications does
not assure the candidate an interview. Final candidate’s employment offer may be subject to completion of a criminal
background check and pre-employment drug screening.

Southwest Tech does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and
activities. The Equal Opportunity/Affirmative Action Officer has been designated to handle inquiries regarding non-
discrimination policies. Call 800-362-3322, Ext. 2315 (TDD: 608-822-2072) or write Southwest Tech, 1800 Bronson Blvd.,
Fennimore, WI 53809.

Apply Now

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Financial Aid Assistant/Accounting Bursar

Financial Aid Assistant/Accounting Bursar

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