Purpose of Position:
This position serves as the Finance Director for Pierce County. The position oversees the performance of all financial activities of the County, administers the County Finance Department, directs the daily activities and provides staff supervision. This position is charged with administering a system for the orderly presentation and payment of obligations and the maintenance of a unified county-wide accounting system. This position functions as a County auditor and agent of the County in matters pertaining to the Wisconsin Retirement Fund. This position works closely in providing consultation and staff support to the Finance and Personnel Committee, the County Board of Supervisors, Administrative Coordinator, Insurance/Risk Manager, Human Resources Manager, and department directors in the administration of the budget, long-term financial planning, and financial policies and procedures.
Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Accounting:
· Directs and oversees the accounting functions of the County, including the maintenance of:
*general ledger
*accounts payable
*accounts receivable
*payroll
*fixed assets
*generation of the annual reports
· Develops and implements a cash management system; Prepares and reconciles various state, federal, payroll and retirement reports; Reviews and approves all County expenditures ensuring in compliance with the budget.
Budget:
· Prepares and executes annual County budget in accordance with State requirements.
*provides advice and direction to the Finance and Personnel Committee, County Board
Supervisors, other elected officials, and department heads.
*compute and analyze personnel costs for all departments.
*monitors equipment and supply purchases.
*monitors all budgets monthly, reports to Finance and Personnel Committee any areas of
concerns.
*research appropriations and transfers, make recommendations to the Finance and Personnel
Committee and Administrative Coordinator on all budget related activities and changes in
budget flow.
*provide financial and analytical data regarding cost, effectiveness, and impact of new and
existing programs and County Board resolutions.
*meet with department heads and committee chairperson to discuss their budget before
review and approval by the Finance and Personnel Committee.
*calculate tax appropriations and County levy limits.
· Assists in developing department budgets; provide itemized projected cost estimates for
personnel, construction, and maintenance projects. Recommend staff levels, material
requirements, and equipment needs.
Finance Policy and Procedures:
· Implement and maintain County-wide financial policies and procedures for proper internal accounting and budget controls.
· Oversee and facilitate the interpretation and implementation of General Accepted Accounting
Principles (GAAP) standards and Government Accounting Standards Board (GASB) rules; Ensure compliance with all applicable standards, rules, regulations, laws, and codes.
· Monitor and implement State and Federal laws, tax changes related to income tax, payroll, single audit requirements, and tax rate freeze formulas.
Supervision:
· Supervise, direct, evaluate, train, and assign responsibilities and make recommendations regarding hiring, selection, and dismissal of financial staff including payroll, Human Services, Public Health, Computer Programmer/Analyst, and Highway Department.
Human Resource:
· Track and maintain all County employee wage charts and employee status changes.
· Record and retain all information regarding new hires, retirements, resignations, and terminations.
· Research past practices and interpret personnel policy.
· Perform confidential support tasks, e.g., calculating and providing scenarios for employee pay separations.
· Act as the County’s agent for Employee Trust Funds.
Payroll:
· Review payroll before submission to bank.
· Coordinate payroll processing with bank requirements.
· In the absence of payroll clerk process payroll.
· Resolve payroll discrepancies and policy issues.
Investments:
· Collaborate with County’s investment advisor and County Treasurer to develop investment policies with low risk and maximum return on County’s investment portfolio.
· Monthly monitor investments and exercise flexibility to adjust to changes in cash flow.
· Assists in ensuring required standards for maintaining the County’s national credit rating is met on long-term debt and bond issues.
Project Manager:
· Researches and directs the selection and implementation of financial software for the County.
· Coordinate software interfaces.
Internal Auditing:
· Examine all original bills and vouchers on which moneys have been paid out and all receipts of money received to make sure they are acceptable.
· Act as County liaison with the County’s outside auditing firm.
Insurance:
· Maintain detailed records of County fixed assets for insurance and control purposes.
· Assume duties of Insurance/Risk Manager in his/her absence.
· Review employee benefit plans.
Labor Negotiations/Grievances:
· Participate and assist in the development of strategies for labor negotiations and grievance issues.
· Interpret current policies and procedures.
· Costs out various proposals and options.
Other duties are assigned:
· Provide advice, support, and assistance to the Administrative Coordinator, Finance and Personnel Committee, County Board of Supervisors, and department heads regarding financial matters and interest of the County.
· Performs special financial projects.
· Assist in long-range fiscal programs and financial management.
Minimum Qualifications:
A Bachelor’s degree from an accredited four-year university or college in Accounting, Finance, Business Administration, or Public Administration. Three years of accounting or finance experience in County, City, or other public governmental environment.
Preferred Qualifications:
A Master’s degree from an accredited four-year university or college in Accounting or Finance and five years of accounting or finance experience in a County or City governmental environment.
Pay: $97,510.40 - $111,446.40 per year
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
