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Overview
Reporting to the Chief Communications Officer, the Communications Coordinator will contribute to the Yale Center for British Art (YCBA)’s communications and marketing efforts and provide administrative support to the communications, design, and editorial areas in the Division of Public Engagement.
The postholder will play an active role in supporting media relations, marketing, and digital communications. They will support strategic communication planning, the execution of press and marketing campaigns (including maintaining press databases and compiling targeted distribution lists), and the creation of content for digital and print platforms, including the creation and execution of the YCBA’s e-communications. They will monitor and assist with social media, collaborate with university departments and external partners, and support university-wide and external events and initiatives.
Specific duties may include: supporting website and digital projects by creating articles, videos, and multimedia formats that meet editorial standards; making website updates and creating events and webpages; coordinating and executing YCBA e-communications and e-newsletters; providing technical and production assistance for in-person and online programs, including facilitating livestreams on the museum’s YouTube channel and coordinating post-production processes (editing, closed-captioning, uploading); updating project management timelines; maintaining press databases and compiling targeted distribution lists; responding to public and media inquiries; and managing information and digital assets by maintaining image databases, ensuring compliance with YCBA intellectual property policies and procedures.
Additionally, the postholder will provide administrative support to the communications, design, and editorial departments, including financial tasks such as processing invoices and setting up contracts, updating project management timelines, and calendar management.
Some evenings and weekend work may be required.
Required Skills & Abilities
1. Excellent written communication skills. Proven ability to edit and proofread, with a strong attention to detail. Writing sample will be required.
2. Strong organizational and interpersonal skills. Demonstrated ability to work well independently and as part of a team. Ability to prioritize tasks and work to tight deadlines.
3. Strong computer and technology skills. Intermediate proficiency in MS Office and familiarity with content management systems and CRMs. Ability to learn technical skills including managing website content, social media, email marketing software, and other programs.
4. Skilled in supporting the preparation of communications and PR content and events, including gathering information and coordinating approvals for departmental materials.
5. Proficient in providing administrative support, including calendar management, meeting coordination, event logistics, drafting correspondence and reports, and maintaining contact lists, databases, and filing systems.
Preferred Education & Experience
Ability to learn new technical skills, including using video and audio equipment as well as website content creation; social media and email marketing software; and video editing software. Previous experience in a museum or cultural institution.
Principal Responsibilities
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Job Posting Date
06/16/2026
Job Category
Administrative Support
Bargaining Unit
L34
Compensation Grade
Labor Grade D
Compensation Grade Profile
Hourly Range
$31.83
Time Type
Full time
Duration Type
Staff
Work Model
On-site
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.
