Top 70 Senior administrative assistant Jobs in Woodbridge Nj

Senior Administrative Assistant
Brother International Corporation —Bridgewater, NJ
- $28.85 - $36.00 an hour
- Hybrid work
- 5 years
- Office
- High school diploma or GED
Senior Executive Administrative Assistant
JPMorganChase —Jersey City, NJ
- $41.11 - $72.12 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
Senior Administrative Assistant
Sanofi —Morristown, NJ
- $31.32 - $41.76 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Parental leave
13d
Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking
Capital One —New York, NY
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
4d
Senior Administrative Assistant (Commercial Brokerage Coordination)
Colliers International —Woodbridge, NJ
- $33.65 - $36.06 an hour
- Full-time
- Marketing
- Mid-level
- Office
- Paid parental leave
- AD&D insurance
6d
Senior Administrative Assistant
AlixPartners —New York, NY
- $37 - $47 an hour
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Senior Administrative Assistant
Columbia Threadneedle Investments —New York, NY
- $30.10 - $41.35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Dental insurance
- 401(k)
Senior Administrative Assistant
Caisse de dépôt et placement du Québec —New York, NY
- $85 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree
Capital One —New York, NY
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Senior Executive Assistant – Executive Support
D. E. Shaw & Co., L.P. —New York, NY
- $175,000 - $220,000 a year
- Overtime
- 11+ years
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Senior Administrative Assistant - Japanese Bilingual
PASONA N A, INC. —New York, NY
- $57,000 - $95,000 a year
- Full-time
- Hybrid work
- 5 years
- English
- Office
6d
Administrative Assistant
I&Y Senior Care, Inc —Brooklyn, NY
- From $45,000 a year
- Full-time
- Customer service
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Assistant - Investment Banking (NYC)
Raymond James Financial, Inc. —New York, NY
- $55,000.00 - $100,006.40 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
Senior Administrative Assistant - New York, NY
JPMorganChase —New York, NY
- $30.60 - $48.08 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
7d
Sr. Executive Assistant
ADP —Roseland, NJ
- $49,100 - $120,900 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Wellness program
- Disability insurance
Senior Executive Secretary
NYC Health + Hospitals —New York, NY
- $95,000 a year
- Online Application
- Management
- Hospital
- Mid-level
- Commuter assistance
- Paid holidays
Senior Administrative Assistant
New York Life —New York, NY
- $60,500 - $86,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Loan repayment program
- Adoption assistance
Senior Administrative Assistant
GenPact —New York, NY
- $93,000 - $110,000 a year
- Full-time
- Microsoft Outlook
- Bachelor's degree
- Organizational skills
Quick Apply
7d
Bookkeeper/Administrative Assistant/Controller
Prestige Plumbing & Heating Inc. —Staten Island, NY
- $30 - $45 an hour
- Full-time
- 7 years
- Office
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Senior Executive Administrative Assistant - Trust and Security Product
JPMorganChase —New York, NY
- $36.54 - $62.50 an hour
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
1d

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Senior Administrative Assistant

Brother International Corporation -
Bridgewater, NJ

Apply Now

Job Details

$28.85 - $36.00 an hour

Qualifications

Business travel arrangements
Executive administrative support
High school diploma or GED
Automated procurement systems
Purchasing management systems (technically supported)
Stakeholder relationship building

Full Job Description

Role Overview:

The Senior Administrative Assistant delivers high-level support to executives and the department by managing calendars, coordinating meetings and travel, and overseeing expense processing and financial record-keeping. This role ensures seamless daily operations through strong organization, proactive communication, and efficient execution of administrative and operational tasks.

Duties & Responsibilities:

Administrative Support

- Assist department executive, leadership, and staff with planning of special functions, visitors, and other departmental events
- Arrange domestic and international travel, including itineraries and expense reporting
- Complete requested expense reports for facility-related departments
- Develop and maintain work instructions for repeatable tasks within the department
- Receive and distribute mail to department stakeholders
- Order office supplies for the facility departments
- Aide in arranging/organizing facility events
- Complete any special reporting or presentation needs for department stakeholders
- Support front desk and reception functions as needed
- Corporate Planning Support – maintain distribution lists, reserve conference rooms, and plan LatAm regional meetings
- Manage the expatriate process, including travel support upon entry to the US entry, ESL set up, and mail distribution

Financial, Accounting, and Purchasing

- Assist with maintaining financial records and ensuring accuracy based on accounting standards
- Assist and perform end of the month department financial requirements
- Issue purchase orders and process vendor invoices
- Assist with collecting payments
- Assist with the reconciliation of invoices with time cards, vendor hours with invoices, and P&L
- Handle purchasing needs for the entire department
- Obtain necessary approvals and create requisitions

Budget and Purchasing

- Create Purchase Orders and perform Goods Receipts
- Help control facility costs
- Assist with tracking monthly facilities expense reporting, and future forecast spend communications

Experience & Qualifications:

Education

- High School Diploma (or G.E.D.)
- Associate's Degree in Business or related field - Preferred

Experience

- 5+ years of experience working as an administrative assistant or performing office work, supporting one or more senior executives, and managing the complexities of domestic and international travel
- 5+ years of experience with administrative and business operations systems, including travel coordination platforms, invoice processing tools, expense management software, and related workflow applications

Software/Technical Skills

- Knowledge of procurement systems (SAP, Zycus, or similar platforms)
- Knowledge of Travel and Expense Management Systems

Other Skills/Knowledge/Abilities

- Strong communication (written and verbal) and presentation skills
- Ability to build relationships with internal and external stakeholders
- Strong organizational and time management skills
- Problem-solving and critical thinking skills with attention to detail and follow-up
- Self-motivated with the ability to work independently and within a team environment
- Outstanding customer service skills and dedication to providing exceptional customer care
- Ability to adapt well to change and successfully set and adjust priorities as needed

Additional Details for This Role:

This role will be a hybrid role. Subject to business needs, employees may work remotely up to two days per week. Assigned office days will be determined by your manager. #LI-Hybrid

Base Salary

- The targeted base salary range for this position is $28.85 - $36.00 per hour.
- Base salary is determined by the education, experience, knowledge, skills, and abilities of the successful candidate, as well as factors such as internal equity, cost of labor in the hiring location, and alignment with market data.
- The base salary accounts for the entirety of the on-target earnings for this role. No additional incentives or variable pay are applicable.

Apply Now

Refine Your Search

senior administrative assistant jobs in woodbridge nj

Senior Administrative Assistant

Senior Executive Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking

Senior Administrative Assistant (Commercial Brokerage Coordination)

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree

Senior Executive Assistant – Executive Support

Senior Administrative Assistant - Japanese Bilingual

Administrative Assistant

Senior Administrative Assistant - Investment Banking (NYC)

Senior Administrative Assistant - New York, NY

Sr. Executive Assistant

Senior Executive Secretary

Senior Administrative Assistant

Senior Administrative Assistant

Bookkeeper/Administrative Assistant/Controller

Senior Executive Administrative Assistant - Trust and Security Product

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