Top 135 Executive administrator Jobs in Woodbury Nj

Executive Assistant, Office Administrator
MRK Property Management LLC —Collingswood, NJ
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Paid holidays
Quick Apply
14h
Executive Assistant
University of Pennsylvania —Philadelphia, PA
- $65,628 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Deputy Chief Networking Officer
Cogent Infotech —Philadelphia, PA
- Full-time
- Computer Science
- 5 years
- Maintenance
- Health insurance
- Dental insurance
Quick Apply
13d
Portfolio CEO: Tent & Event Rental Company
American Operator —Philadelphia, PA
- $150,000 a year
- Full-time
- Military
- Recruiting
- Senior level
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VP Sales and Operations
Emerson Personnel Group Inc. —Pennsauken, NJ
- $230,000 - $250,000 a year
- Marketing
- 5 years
- Merchandising
Quick Apply
Chief Financial Officer / CFO
Liberty Lutheran Services —Ambler, PA
- Full-time
- Background check
- Bachelor of Science
- Office
- Relocation assistance
Quick Apply
13d
Executive Assistant - Neonatology
Penn Medicine —Philadelphia, PA
- Full-time
- Research
- Office
- 3 years
- Tuition reimbursement
Quick Apply
Chief Administrative Officer (4)
Center for Family Services —Camden, NJ
- $150,000 - $200,000 a year
- Full-time
- Master's degree
- Administrative experience
- Business Administration
- Health insurance
- Dental insurance
Executive Engagement Administrator
Spencer Stuart —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
14d
Business Analyst
Construct Mobile —Wayne, PA
- $120,000 - $200,000 a year
- Full-time
- Office
- Analysis skills
- Bachelor's degree
Quick Apply
9d
Executive Director
Greater Philadelphia YMCA —Philadelphia, PA
- $85,000 - $100,000 a year
- Online Application
- Hospitality
- 5 years
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
Executive Director - US
Keep A Child Alive —Philadelphia, PA
- $200,000 - $250,000 a year
- Remote
- Continuous improvement
- Critical & Intensive Care
- Children
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Executive Assistant
Independence Physician Management —King of Prussia, PA
- Full-time
- Microsoft Excel
- Writing skills
- Trade school
- Health insurance
- Dental insurance
Executive Administrative Assistant
Care at Home of Delaware, LLC. —Greenville, DE
- $24 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Executive Assistant to the Managing Director
A SECOND CHANCE INC —Philadelphia, PA
- $60,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Current TB test
Quick Apply
Executive Assistant to the Chief Executive Officer and Principal
NORTHWOOD ACADEMY CHARTER SCHOOL —Philadelphia, PA
- $75,000 - $83,000 a year
- Full-time
- School experience
- Google Workspace
- Mid-level
6d
Chief Operating Officer
Integrity National Corporation —Camden, NJ
- $180,000 - $200,000 a year
- Office
- Bachelor's degree
- Travel
- Health insurance
Quick Apply
Strategy Director - Hybrid (PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- 5 years
- Office
- Analysis skills
Director Store Initiatives
Burlington Stores —Burlington, NJ
- $135,000 - $175,000 a year
- Full-time
- 7 years
- System design
- Finance
- Paid holidays
- Disability insurance
5d
CHIEF OPERATING OFFICER (COO) ? New Business Vertical Launch
ABCO MAINTENANCE INC. (BIC# 1854) —Wayne, PA
- From $100,000 a year
- Full-time
- Remote
- Senior level
Quick Apply

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Executive Assistant, Office Administrator

MRK Property Management LLC -
Collingswood, NJ

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
14 hours ago

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Presentations for conferences or internal meetings
Executive administrative support
Video conferences (communication methods)
AI-driven automation

Full Job Description

Description:

Job Summary

The Executive Assistant / Office Administrator provides high-level administrative, operational, and organizational support to the President of Property Management. This role manages executive priorities, coordinates complex schedules and communications, and supports the day-to-day administration of the office. The ideal candidate is proactive, highly organized, discreet, and able to balance executive support with office operations in a fast-paced, service-oriented environment.

Essential Job Functions

Models company mission and values
Manage the President’s calendar, scheduling priorities, travel arrangements, and meeting logistics while protecting time for strategic priorities.
Arrange business travel, transportation, accommodations, itineraries, and related logistics for the President and other travelers as needed, confirming all details in advance.
Provide anticipatory, timely support to the President, identify opportunities to improve efficiency, and proactively solve problems before they escalate while exercising sound judgment and making routine decisions independently.
Coordinate internal and external meetings, including preparing agendas, assembling presentation materials, confirming logistics, hosting virtual meetings, and tracking follow-up actions.
Collect, organize, record, and distribute meeting minutes and pre- and post-meeting materials, ensuring accuracy, completeness, and compliance with applicable requirements.
Handle confidential correspondence, emails, phone calls, and other communications with a high level of professionalism, discretion, and responsiveness.
Draft letters, emails, presentations, reports, and other business documents in the President’s voice and according to company standards.
Maintain organized files, records, and correspondence for the President, leadership activities, and key company matters.
Prepare and submit expense reports and support the tracking of approvals, invoices, and related administrative processes.
Serve as a back-up for the day-to-day office administration, including supply inventory, purchasing, and maintaining an efficient, professional office environment.
Serve as a liaison with internal departments, property management teams, and external service providers to support seamless operations and timely follow-through.
Help streamline administrative workflows, including inbox management, approvals, document organization, and recurring office processes.
Monitor MDRR completion for Property Managers and maintain tracking reports.
Manage annual certifications and updates for New Jersey property licensing requirements.
Coordinate annual parking pass distribution with the Borough of Collingswood for the NJ Corporate Office.
Prepare attorney engagement agreements and related documentation.
Coordinate with Marketing and Branding on team member recognition and awards.
Assist with planning and executing company events, including the annual company-wide conference, by managing registration invoicing, tracking and recording payments for submission to Finance, coordinating vendor communications regarding hotel details and exhibitor materials, and drafting and sending vendor participation correspondence through the Events mailbox.
Other duties as assigned

Requirements:

Knowledge, Skills, and Abilities

Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred.
Minimum of 5 years of experience in an executive support, office administration, or senior administrative role, preferably within property management, real estate, construction, or a related industry.
Demonstrated experience supporting a senior executive in a fast-paced business environment.
Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting demands with accuracy and poise.
Excellent written and verbal communication skills, with strong business writing and presentation support capabilities.
Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience with Yardi Voyager preferred.
Experience using AI tools to improve efficiency and streamline administrative tasks.
High level of discretion, professionalism, and emotional maturity when handling confidential matters and executive communications.
Ability to work independently, take initiative, and exercise sound judgment with minimal supervision.

Our Values

Embrace New Ways: obstacles are opportunities, and challenges are catalysts for change
Serve the Community: give back and pay it forward
Drive to Achieve: ambition and determination – we can achieve anything we can imagine
Purpose Over Pride: Collaboration, thoughtful listening, and respect guide how we work with each other

WE’VE GOT YOU COVERED

We take pride in supporting the health and well-being of our teammates and their families:

Full medical, prescription, dental and vision benefits
Company paid life and AD&D insurance
Company paid short-term and long-term disability
A 401(k) retirement plan with company match
Paid time off, accrued based on years of service
Supplemental insurance for employees and families
Employee Assistance Program for confidential counseling
Additional paid day off to provide community or charitable services
Paid holidays; approximately fourteen (14) per year
Peace of mind and a great working environment

#HP

MRK provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, veteran status, sexual orientation, and gender identity.

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Refine Your Search

executive administrator jobs in woodbury nj

Executive Assistant, Office Administrator

Executive Assistant

Deputy Chief Networking Officer

Portfolio CEO: Tent & Event Rental Company

VP Sales and Operations

Chief Financial Officer / CFO

Executive Assistant - Neonatology

Chief Administrative Officer (4)

Executive Engagement Administrator

Business Analyst

Executive Director

Executive Director - US

Executive Assistant

Executive Administrative Assistant

Executive Assistant to the Managing Director

Executive Assistant to the Chief Executive Officer and Principal

Chief Operating Officer

Strategy Director - Hybrid (PA/NJ/DE)

Director Store Initiatives

CHIEF OPERATING OFFICER (COO) ? New Business Vertical Launch

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