Top 227 Administrative coordinator Jobs in Woodland Hills Ca

Administrative & Accounting Coordinator
Bespoke Homes —Mar Vista, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Property Maintenance Coordinator & Scheduler/Office-Office Manager Assistant/Leasing Agent
Trinity Management Inc —Culver City, CA
- $19 - $27 an hour
- Part-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Opportunities for advancement
Quick Apply
Coordinator, Valuation
CIM Group, LP —Los Angeles, CA
- $26.44 - $31.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Paid parental leave
Quick Apply
Construction Department Coordinator
R.W. Selby & Company, Inc —Los Angeles, CA
- $70,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
6d
Dental Treatment Coordinator/Front Desk
Fuller Smiles —Culver City, CA
- $24 - $27 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Free parking
- Health insurance
Quick Apply
Regional Administrative Coordinator - Calabasas
FirstSteps for Kids, Inc. —Calabasas, CA
- $21 - $24 an hour
- Inventory management
- Mid-level
- Clinic
- Health insurance
- Dental insurance
Quick Apply
Administrative Support Coordinator
California State University —Northridge, CA
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Office
- COVID-19 protective measures
- Health insurance
9d
Administrative Assistant / Customer Service & Marketing Coordinator
TT services —Encino, CA
- $25.28 - $30.44 an hour
- Part-time
- Computer literacy
- Writing skills
- Office
- Flexible schedule
Quick Apply
OFFICE COORDINATOR
Express MSO LLC —Northridge, CA
- Full-time
- Mid-level
- Office
Quick Apply
Administrative Project Coordinator
Paul Davis Restoration of Santa Clarita , CA —Santa Clarita, CA
- $28 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Administrative Coordinator, Intellectual Property
NBCUniversal —Universal City, CA
- $50,000 - $70,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
12d
Administrative Coordinator
Hope The Mission —North Hills, CA
- $24 - $29 an hour
- Weekends as needed
- Background check
- Google Workspace
- Clean driving record
Quick Apply
Administrative Coordinator
Saunders Electric —Van Nuys, CA
- $24 - $28 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- AD&D insurance
- Paid time off
Quick Apply
Entertainment Coordinator
NBCUniversal —Universal City, CA
- $56,000 - $60,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Medical Aesthetics Receptionist/Front Desk Coordinator
Dose Aesthetics —Woodland Hills, CA
- Part-time
- Surgery
- In-person
- Communication skills
Quick Apply
IT Finance and Administrative Support Coordinator
California State University —Northridge, CA
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Office
- COVID-19 protective measures
- Health insurance
8d
Administrative & Intake Coordinator
NATIONAL COUNCIL ON ALCOHOLISM —Santa Clarita, CA
- $23 - $25 an hour
- Full-time
- Spanish
- CPR Certification
- English
- Paid holidays
- Health insurance
Quick Apply
Operations Coordinator (TUC-COD) (Internal)
California State University —Northridge, CA
- Online Application
- Mid-level
- Office
- University
- AD&D insurance
- Health insurance
Data Entry Coordinator
Intermedia Advertising —Woodland Hills, CA
- $18 an hour
- Full-time
- Organizational skills
- Communication skills
- Entry level
- Profit sharing
- AD&D insurance
Quick Apply
Concierge Medicine Coordinator/Administrative Coordinator
Providence Saint John's Clinics —Santa Monica, CA
- From $28 an hour
- Full-time
- Private practice
- Customer service
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
10d

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Administrative & Accounting Coordinator

Bespoke Homes
Mar Vista, CA

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Qualifications

Vendor relationship building
Google Workspace
Vendor coordination
Executive administrative support
Scanning
Customer inquiry handling
Invoice payment processing
Vendor relationship management
QuickBooks
Office management

Full Job Description

BESPOKE HOMES CALIFORNIA

Administrative & Accounting Coordinator

Los Angeles, CA | Full-Time | In-Office

Reports to: Financial Controller, Operations Director, Senior Development Manager, Owner

ABOUT BESPOKE HOMES CALIFORNIA

Bespoke Homes California is a luxury residential development company producing designer-driven homes in the $3–6M range across the Westside of Los Angeles — including Mar Vista, Venice, Brentwood, Pacific Palisades, and Santa Monica. We operate as a vertically integrated platform from acquisition through design, construction, and sale, backed by capital through a fund and private capital.

We are a fast-moving, detail-driven team that holds a high standard across every project we touch. This role exists to make sure the business never slows down because of something administrative.

THE ROLE

The Administrative & Accounting Coordinator is a fully in-office position responsible for the financial, organizational, and administrative work that keeps the business running cleanly behind the scenes. You will support senior leadership and project teams across accounting support, document management, project administration, and office operations.

This is not a field role. Your value is in the office — owning the details so the senior team can focus on execution. If you are looking for a role that involves site visits or construction coordination, this is not it.

WHAT YOU WILL OWN

Financial & Accounting Support

Receive, organize, and code invoices to the correct project and GL account as directed by the Controller
Prepare payment runs for Controller approval and follow up with vendors on outstanding invoices
Track project expenses by job cost category to support lender draw submittals
Collect, scan, and file all receipts, bills, and financial documents into the correct folders in real time
Match receipts to credit card transactions to assist with monthly reconciliation
Collect W-9s, insurance certificates, and banking info for new vendors and set them up in the accounting system
Maintain running project cost logs and flag overages to the appropriate team members proactively
Assist with insurance renewals, property tax deadline tracking, and banking administration

Operations & Office Management

Maintain full organization and working knowledge of G-Drive and BOX across all projects and company folders
Organize all company documentation into proper file structures and uphold document standards company-wide
Maintain calendars for senior team members and add all deadlines and reminders proactively
Take detailed, accurate notes in all GC, internal, and company meetings and track all action items through completion — full presence required, no multitasking
Route legal correspondence, contracts, and LLC documentation to the appropriate team members
Handle and route all inbound inquiries from the Bespoke website and main line
Assist with preparation and organization of marketing materials and client presentation packages
Keep the office organized, stocked, and presentable at all times

Project Administration Support

Assist in scheduling meetings with inspectors, surveyors, and vendors
Source vendor bids and maintain up-to-date vendor contact records
Coordinate material orders, track overages, and follow up on outstanding vendor payments
Organize and maintain all project permits, plans, soils reports, and inspection records
Print, pick up, and deliver plans and documents as needed
Manage utility setup, cancellation, and transfer documentation as directed

WHAT THIS ROLE IS NOT

This position does not include field visits, site walks, construction coordination, plan markups, client-facing walkthroughs, acquisitions, or investor relations. If that is the work you are looking for, this is not the right role.

WHO YOU ARE

2–4 years of administrative, office management, or executive assistant experience
Accounts payable experience required — invoice coding, payment runs, and vendor management are day-one responsibilities
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar) and BOX
Experience with QuickBooks or similar accounting software strongly preferred
Exceptionally organized, detail-obsessed, and proactive — you anticipate needs and act before being asked
Discreet and professional when handling sensitive financial, legal, and business information
Experience in real estate, construction, or development is a plus

Bespoke Homes California is an equal opportunity employer.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in woodland hills ca

Administrative & Accounting Coordinator

Property Maintenance Coordinator & Scheduler/Office-Office Manager Assistant/Leasing Agent

Coordinator, Valuation

Construction Department Coordinator

Dental Treatment Coordinator/Front Desk

Regional Administrative Coordinator - Calabasas

Administrative Support Coordinator

Administrative Assistant / Customer Service & Marketing Coordinator

OFFICE COORDINATOR

Administrative Project Coordinator

Administrative Coordinator, Intellectual Property

Administrative Coordinator

Administrative Coordinator

Entertainment Coordinator

Medical Aesthetics Receptionist/Front Desk Coordinator

IT Finance and Administrative Support Coordinator

Administrative & Intake Coordinator

Operations Coordinator (TUC-COD) (Internal)

Data Entry Coordinator

Concierge Medicine Coordinator/Administrative Coordinator

I want to receive the latest job alert for administrative coordinator in woodland hills ca

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