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Executive/Personal Assistant

Vaco by Highspring -
Westlake Village, CA

Quick Apply

Job Details

$110,000 - $125,000 a year
3 days ago

Qualifications

Project development phase management
Microsoft Excel
Microsoft Outlook
Business travel arrangements
AI tools proficiency
Executive administrative support
Managing projects
Managing executive calendars
Technical Proficiency

Full Job Description

Executive Assistant / Personal Assistant to CEO

Location: Westlake Village, CA (Hybrid)
Compensation: $110,000-$125,000 base salary (up to $130,000 for an exceptional candidate)

A rapidly growing company within the Real Estate Appraisal industry is seeking an experienced Executive Assistant / Personal Assistant to support its CEO. This is a highly visible role for someone who thrives in a fast-paced environment, can anticipate needs before they arise, and enjoys being a true right-hand to an executive.

This position is approximately 50% Executive Assistant and 50% Personal Assistant, supporting both business and personal priorities. The role is currently based out of the CEO's home office approximately two days per week, with plans to transition into a dedicated office environment as the company continues to grow.

Key Responsibilities

Manage complex executive calendars and scheduling
Coordinate domestic and international travel
Serve as gatekeeper and trusted partner to the CEO
Track action items, projects, and follow-up responsibilities
Coordinate vendors, contractors, and special projects
Manage personal scheduling, errands, and household-related matters
Assist with event planning, reservations, and executive logistics
Support office-related initiatives and operational projects

Qualifications

5+ years of Executive Assistant experience supporting C-level executives, founders, or entrepreneurs
Strong Personal Assistant experience supporting executives outside of work responsibilities
Proven experience managing complex calendars, travel, and shifting priorities
Excellent communication, organization, and follow-through
Ability to work independently with minimal direction
Experience managing projects from start to finish

Technology Requirements

Technology proficiency is a top priority for this role. Qualified candidates should:

Be highly proficient with Outlook, Microsoft Office, and Excel
Regularly utilize AI tools in their daily workflow
Be comfortable learning and implementing new technology platforms

Experience with Claude, ChatGPT, and/or Microsoft Copilot is highly preferred.

Ideal Candidate

Professional, proactive, and adaptable
Highly organized with strong attention to detail
Comfortable supporting a fast-moving CEO
Tech-savvy and naturally resourceful
Able to balance executive support, personal responsibilities, and project management
Comfortable around dogs

This is an excellent opportunity for a career Executive Assistant who enjoys working closely with an entrepreneurial executive and wants to make a meaningful impact within a growing organization.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Quick Apply

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