Top 38 Administrative coordinator Jobs in Worcester, Ma

Administrative Coordinator OHS Grafton
Tufts University —Grafton, MA
- $27.85 - $38.50 an hour
- HIPAA
- English
- Research
1d
Senior Administrative Coordinator
Worcester Polytechnic Institute —Worcester, MA
- $71,800 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Water/Sewer - Administrative Coordinator - Town of Charlton, MA
Town of Charlton —Charlton, MA
- $26.48 - $33.08 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Wellness program
- Paid holidays
Administrative Coordinator
Atom Mental Health —Worcester, MA
- Full-time
- Hybrid work
- Private practice
- Mid-level
- 3 years
Quick Apply
12d
School Office Coordinator
Old Sturbridge Academy Charter Public School & Worcester Cultural Academy Charter Public School —Worcester, MA
- $20 - $25 an hour
- Full-time
- School experience
- Spanish
- Microsoft Excel
- Dental insurance
- Vision insurance
Administrative Coordinator II - Heart Center of MetroWest - Framingham
Tufts Medical Center —Framingham, MA
- $24.65 - $30.82 an hour
- Full-time
- Bilingual
- Hospital
- Word processing
4h
Business Office Coordinator
Holliston Public Schools —Holliston, MA
- $72,000 - $82,000 a year
- Full-time
- Background check
- School experience
- High school
10d
Front Desk Coordinator
BIGH Management LLC —Shrewsbury, MA
- $22 - $24 an hour
- Full-time
- Spanish
- BLS Certification
- HIPAA
- Health savings account
- Paid holidays
7d
Office Services Coordinator
Cumberland Farms, Inc. —Westborough, MA
- $24.55 - $32.73 an hour
- Full-time
- Spanish
- Customer service
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Business Coordinator
One Energy —Marlborough, MA
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Contracts
Quick Apply
Practice Coordinator – Administration
LUK, Inc. —Fitchburg, MA
- Full-time
- Medical office experience
- HIPAA
- Mid-level
Admin Support Coordinator - SK
Clean Harbors —Marlborough, MA
- $15.65 - $36.35 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid training
- Health insurance
Outpatient Front Desk Coordinator- Whittier Rehab Outpatient Department
Whittier Health Network —Westborough, MA
- $18 - $21 an hour
- Organizational skills
- In-person
- Outpatient
- Continuing education credits
- Disability insurance
Quick Apply
Laboratory Administrative Coordinator
IDEXX —North Grafton, MA
- $23.50 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
1d
Order Entry & Sales Support Coordinator
SupremeX —Douglas, MA
- $18.50 - $23.75 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Full Time Front desk/Patient Coordinator
Pediatric Dentistry and Orthodontics of Sudbury —Sudbury, MA
- $28 - $34 an hour
- Part-time
- Dental office
- Customer service
- English
- Health insurance
- 401(k)
Quick Apply
12d
Dental Front Office Coordinator
Wayland Dental —Wayland, MA
- $24 - $28 an hour
- Full-time
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator
Brandon School and Residential Treatment Center —Natick, MA
- $22 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
7d
Appointment Coordinator
Albrecht CDJR of Westboro —Westborough, MA
- $16 - $20 an hour
- 8 hour shift
- Background check
- Sales
- Dealership
- Paid training
- Disability insurance
Quick Apply
Construction Operations Coordinator
Dacon —Natick, MA
- $65,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Administrative Coordinator OHS Grafton

Tufts University -
Grafton, MA

Apply Now

Job Details

$27.85 - $38.50 an hour
1 day ago

Qualifications

Patient scheduling systems
Fire safety
HIPAA compliance
Practice management software
HIPAA
English
High school diploma or GED
Working with individuals from diverse cultural backgrounds
Computer skills
Clinical confidentiality policies
Managing patient records
Medical terminology

Full Job Description

Overview:

Tufts University Occupational Health Services (OHS) provides work-related medical services to university faculty, staff, and employees, with the goal of preventing and minimizing health risks. Student Health Services supports the educational mission of Tufts University by providing accessible and high-quality health care for a highly diverse student population. The Grafton campus of Tufts University is home to the Cumming’s School of Veterinary Medicine at Tufts University and the Tufts New England Regional Biosafety Laboratory. On the Grafton campus, Tufts OHS will provide occupational health services and same day health services to faculty, staff, and students using a unique blended model responding to the needs of Tufts’ entire Grafton community. A mission of Tufts OHS on the Grafton campus is the provision of high-quality health care for a diverse student, faculty, and staff population, and we strive to maintain the physical, psychological, and social health of the community. Tufts OHS is committed to providing a safe and welcoming environment that is inclusive and culturally informed. Our values are confidentiality, respect for diversity, promotion of wellness, and continuous professional growth. NPs and RNs work as part of a multi-disciplinary team to meet the medical needs of students, faculty, and staff, including evaluation and treatment of work-related injuries, disease prevention, health promotion, and routine primary care services. Mental health services for students are provided by a vendor which provides a mix of on-site and virtual consultations.

What You'll Do:

Under limited supervision, the Admin performs complex and diverse duties for the department and serves as a source of information and problem-solving for students, faculty, and staff. They will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Admin will also provide administrative support, including organizing files systems for office, coordinating meetings and travel arrangements, meeting calendar management for the nurses and providers, as well as producing, proofreading and editing reports, documents and spreadsheets. They will coordinate planning and logistics for meetings and special events located on the Grafton campus. They will provide administrative support to the nurses and clinicians in the OHS and Student Health office in a professional manner, functioning as the primary interphase between the employee/student and OHS and Student Health providers. This includes creating appointments, managing schedules, and ensuring proper patient flow. They have responsibility for ordering all office supplies and ensuring office equipment functions properly. The emphasis is placed on the ability to organize priorities, complete tasks, manage confidential patient information, and other tasks related to support of a medical office.

Student Insurance
This staff member has the responsibility of billing insurance providers as appropriate. This position also assists student with bills from medical services received outside of Health Service (i.e. visits to specialist, emergency rooms, ambulance, clinical laboratories, etc.).
Scheduling
This staff person is responsible for maintaining the clinic schedule for 2 providers and 2 nurses in both the OHS database and Medicat (student health EHR). They greet faculty, staff, and students who are attending medical appointments, check them in and ensure proper paperwork is completed, manage walk-in patients, and answer phones/triage calls.
Office Set up
The Admin will be instrumental in setting up a new OHS/Student Health center on the Grafton campus. This will include ordering supplies and equipment, assisting in the project management as the new space is constructed, working collaboratively with facilities, safety, Cummings school leadership and vendors to develop the office, and making suggestions for optimal configuration and patient flow.
Office Management
Screens, sorts and distributes mail; may respond to routine correspondence
Evaluates and organizes file systems for department
Orders and maintains office supplies, works with vendors to maintain equipment and contracts
Coordinates complex travel arrangement
Maintains the OHS and Health Service phone messages are updated as needed to indicate business hours and holidays
Submits and tracks work order requests
General
Serves as primary department contact and resource for internal and external customers; may communicate on behalf of manager(s) to explain or disseminate information.
Provides general guidance and explanation of departmental policies and procedures
Researches and resolves customer problems and concerns; recommends enhancements to improve department and customer service
Must handle confidential or sensitive information with discretion
Prepares and drafts letters, memos, reports, syllabi, brochures, newsletters, and other material for department
Coordinates logistics on-site during event or program

What We're Looking For:

Basic Requirements:
Knowledge and experience typically acquired by:

High School Diploma/GED
5+ years - college degree may serve as a substitute for some years of experience.
Demonstrated ability of computer skills necessary to use electronic medical record and practice management modules. Good command of the English language, including medical terminology.
Exceptional organizational skills, flexibility to manage multiple tasks and the accurate attention to details.
Ability to work independently or within a team environment.
Excellent and effective interpersonal and communication skills.
Demonstrated ability to work effectively and courteously with diverse groups of patients, staff, and providers
Demonstrated ability to problem-solve and function as a resource to other members of the team and resolve complex issues on behalf of the providers and the patients. Demonstrated knowledge of HIPAA Confidentiality and Privacy Policies.
Demonstrated understanding of Disaster protocols to include: fire, safety, and code calls, per mandatory training.

Preferred Qualifications:

Bachelor's Degree
Experience with Medical Practice management software is a plus.

Salary Range: Minimum $27.85, Midpoint $33.15, Maximum $38.50

Apply Now

Refine Your Search

administrative coordinator jobs in worcester, ma

Administrative Coordinator OHS Grafton

Senior Administrative Coordinator

Water/Sewer - Administrative Coordinator - Town of Charlton, MA

Administrative Coordinator

School Office Coordinator

Administrative Coordinator II - Heart Center of MetroWest - Framingham

Business Office Coordinator

Front Desk Coordinator

Office Services Coordinator

Business Coordinator

Practice Coordinator – Administration

Admin Support Coordinator - SK

Outpatient Front Desk Coordinator- Whittier Rehab Outpatient Department

Laboratory Administrative Coordinator

Order Entry & Sales Support Coordinator

Full Time Front desk/Patient Coordinator

Dental Front Office Coordinator

Office Coordinator

Appointment Coordinator

Construction Operations Coordinator

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