Top 68 Operations administrator Jobs in Worcester, Ma

Administrative Assistant (Special Education Department)
Worcester Public Schools —Worcester, MA
- Up to $95,062 a year
- Full-time
- School experience
- Mid-level
- Office
- Paid time off
- Paid sick time
12d
Administrative Assistant IV
TJX Companies —Framingham, MA
- $30.35 - $41.75 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Health savings account
- Paid holidays
13d
Nursing Home Administrator
Confidential —Fitchburg, MA
- $150,000 - $175,000 a year
- Full-time
- Skilled nursing facility
- Bachelor's degree
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
6d
CFO - Chief Financial Officer
The Arc of Opportunity —Fitchburg, MA
- $175,000 - $185,000 a year
- Full-time
- Hybrid work
- CPA
- Office
- Finance
Quick Apply
3d
Office Coordinator
Brandon School and Residential Treatment Center —Natick, MA
- $22 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
6d
Corporate Business Operations Administrator
Re:Build Manufacturing —Framingham, MA
- $80,000 - $105,000 a year
- System design
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Law Firm Administrator
Law Office of Polly Tatum —Worcester, MA
- $95,000 - $120,000 a year
- Mentoring
- QuickBooks
- Recruiting
- Paid holidays
- Health insurance
Quick Apply
10d
Operations Manager
Worcester Polytechnic Institute —Worcester, MA
- $55,400 - $65,000 a year
- Full-time
- Research
- Mid-level
- University
- Tuition reimbursement
Administrative Assistant for Central Office
Central Massachusetts Collaborative —Worcester, MA
- Full-time
- Mid-level
- Office
- Organizational skills
3d
Secretary, Medical Admin, Sr. (Pain Clinic) - 40 hours, days
UMass Memorial Health —Worcester, MA
- $19.74 - $33.59 an hour
- 8 hour shift
- Word processing
- Office
- Administrative experience
Construction Operations Coordinator
Dacon —Natick, MA
- $65,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II
TJ Maxx —Worcester, MA
- $18.00 - $29.95 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Paid holidays
12d
Administrative Assistant II, Alumni Relations and Engagement/ University Advancement - Worcester State University
Worcester State University —Worcester, MA
- $2,358.52 a year
- Weekends as needed
- Mid-level
- Office
- University
- Paid holidays
- Disability insurance
Administrative Operations Assistant (Temporary, Full-Time)
Massachusetts Biomedical Initiatives (MBI) —Worcester, MA
- $24 - $26 an hour
- Temporary
- No background check
- Office
- Databases
- Parental leave
Quick Apply
4d
Secretary Medical Admin Sr. (Geriatrics Medicine) 20 hours, days
UMass Memorial Health —Worcester, MA
- $20.94 - $29.27 an hour
- 8 hour shift
- Hybrid work
- Inventory management
- Word processing
- High school diploma or GED
Center Administrator
American Family Care —Worcester, MA
- Weekends as needed
- Urgent Care
- Mid-level
- Leadership
Quick Apply
Office Manager - Children, Youth and Families
Eliot Community Human Services —Worcester, MA
- $45,000 - $52,000 a year
- Monday to Friday
- Computer literacy
- English
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
5d
Secretary Medical Admin, Sr. (Otolaryngology) - 40 hours, days
UMass Memorial Health —Worcester, MA
- $19.74 - $29.27 an hour
- 8 hour shift
- Hybrid work
- Inventory management
- Word processing
- High school diploma or GED
Manager, Sales Operations (Hybrid in Littleton, MA)
Peak Technologies —Littleton, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
Quick Apply
Administrative Assistant
Reeves Lavallee PC —Worcester, MA
- $18 - $20 an hour
- Google Workspace
- Medical office experience
- Data entry
Quick Apply

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Administrative Assistant (Special Education Department)

Worcester Public Schools -
Worcester, MA

Apply Now

Job Details

Full-time
Up to $95,062 a year
12 days ago

Benefits

Paid time off
Paid sick time

Qualifications

Meeting minutes
School experience
Digital resource management
Correspondence management
Google Sheets
Google Docs
Office activity coordination
Overseeing educational regulatory compliance
School policy development
Google Forms
Executive administrative support
Mid-level
3 years
Bachelor's degree in business administration
Public school experience
Database management
Bachelor's degree
Data management
Financial records management
Compliance reporting for grants
Compliance documentation
Financial data management
Personnel administration
Organizational skills
Presentation preparation
Management reporting
Business Administration
Budget management in education
Office management
Managing executive calendars

Full Job Description

The Worcester Public Schools is seeking an Administrative Assistant to provide high-level support to the Director of Special Education and Intervention Services. The Admin Assistant will work in partnership with the Director and Assistant Director of Special Education to ensure operational and office management responsibilities are carried out effectively and efficiently.The ideal candidate will have: - Bachelors degree in Business Administration or another field with a minimum of three years of experience supporting special education duties related to personnel functions within a public and/or non-profit sector preferred- Strong organizational skills with the ability to thrive in a fast-paced environment, including managing the Director of Special Education's schedule. Demonstrated ability to develop and maintain both digital and, when needed, paper filing systems; organize and maintain confidential records; and efficiently manage the daily operations of the Special Education Office- Knowledge of clerical, administrative, legal, and budget procedures, including common business principles, and proven experience in producing accurate documents and correspondence- Exceptional computer skills with relevant, web-based and software applications, including advanced knowledge of Google Suite (Docs, Sheets, Slides, Forms), Microsoft Word/Office, and Excel- Strong record-keeping skills and ability to create and maintain accurate records, and assist with managing daily operations of the special education office- Excellent interpersonal skills, able to operate with diplomacy, tact, and empathy- Impeccable record keeping including maintaining sensitive material and confidentiality of employees, students, and financial information PREFERRED QUALIFICATIONS: - Bachelor's degree with a minimum of three years of experience supporting special education duties related to students with disabilities and families, including administrative functions such as supporting legal complexities, budget, and scheduling, and professional development within a public and/or non-profit sector- Ability to take initiative and maintain high-quality work and productivity, while managing multiple tasks, deadlines, and interruptions with the utmost attention to detail- Ability to assist with the management of administrative staff under the direction of the Special Education Director and Assistant Director- Comfortable and flexible when working with tight deadlines, and able to turn work around within a short time span, where demands are liable to change at short noticeADMINISTRATIVE DUTIES: - Demonstrate a high degree of confidentiality and professionalism while performing day-to-day responsibilities, including, but not limited to, assisting with matters relating to legal arbitrations, grievances, the Bureau of Special Education Appeals, and other personnel issues- Maintain day-to-day management of the Director of Special Education's calendar and schedule - Assist in the formulation of agendas and notifications associated with meetings involving various stakeholders, and take detailed minutes and notes where required- Create and manage an informational database consisting of various forms of data, given the needs of the department- Assist in planning and coordinating work in the preparation of administrative budgets, grants, and analyzing budget requests and high-level priorities (PRS, settlement, compliance deadlines)- Act as liaison and coordinate the flow of information between the Director/or Assistant Director with internal and external contacts, including but not limited to staff, students, parents, volunteers, vendors, community stakeholders, and other representatives- Maintain communication to ensure that the Director and/or Assistant Directors are updated on key organizational issues, legal and compliance matters, when he/she is out of the office- Conduct assigned special projects, financial and administrative work, and prepare reports embodying proposed recommended solutions or courses of action- Support the special education leadership team to prepare information for meetings, professional development, ordering materials, curriculum, and presentations, etc.- Accomplish work assignments with flexibility, independence, and within the time allotted for the specific project/ assignmentCOMPLIANCE AND DATA DUTIES: - Remain current with DESE and federal reporting requirements and proposed changes, which may include attending DESE meetings and taking notes- Complete, or assist in completing, a multitude of local, state, and federal reports utilizing a variety of printed and electronic data sources, including but not limited to the formulation of MA DESE reports for SIMS, EPIMS, SCS, Circuit Breaker, Special Education Indicators, Directory Administration, utilizing administrative software, Security Portal, ELAR, and grants.- Assist the Director in tracking changes and updating department policies and procedures - Maintain records that ensure compliance with all policy-related documentation- Maintain accurate student and staff data, including rosters, attendance, and evaluation information- Assist in posting and updating the Special Education Department Newsletter and Web Page- Perform additional duties as assigned by the Director of Special Education and/or Assistant Directors of Special EducationThis is a 52-week position with 15 paid sick days, 5 PTO days, and 10 vacation days. Hours of work are 8:30-4:30 Monday through Friday (7.5 hours of work and .5 unpaid lunch)This is a non-bargaining position.

Apply Now

Refine Your Search

operations administrator jobs in worcester, ma

Administrative Assistant (Special Education Department)

Administrative Assistant IV

Nursing Home Administrator

CFO - Chief Financial Officer

Office Coordinator

Corporate Business Operations Administrator

Law Firm Administrator

Operations Manager

Administrative Assistant for Central Office

Secretary, Medical Admin, Sr. (Pain Clinic) - 40 hours, days

Construction Operations Coordinator

Administrative Assistant II

Administrative Assistant II, Alumni Relations and Engagement/ University Advancement - Worcester State University

Administrative Operations Assistant (Temporary, Full-Time)

Secretary Medical Admin Sr. (Geriatrics Medicine) 20 hours, days

Center Administrator

Office Manager - Children, Youth and Families

Secretary Medical Admin, Sr. (Otolaryngology) - 40 hours, days

Manager, Sales Operations (Hybrid in Littleton, MA)

Administrative Assistant

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